DRAFT STATEMENT OF WORK - STRYKER PROCUITY BEDS AND MATTRESSES.docx

DRAFT SOW: Procurement and Installation of ProCuity Beds

1. Purpose The purpose of this SOW is to define the requirements for the procurement, delivery, installation, and support of hospital beds to enhance patient care, safety, and clinical efficiency across inpatient care settings. The requested equipment must support patient safety initiatives, reduce fall risk, improve caregiver ergonomics, and integrate with existing clinical workflows and technologies. This acquisition is intended to replace or supplement existing bed inventory with modern systems that meet current healthcare standards

2. Scope of Work The contractor shall provide all labor, materials, equipment necessary to furnish, deliver, assemble, install, test, and provide training for the beds at 2200 Fort Roots Dr. Bld 170. This shall include Hospital bed frames, compatible mattresses, all required accessories and components, on-site installation, functional testing of all beds, user training for clinical support staff, and warranty and support services.

3. Requirements

3.1 Product Specifications

Each bed must include the following features:

Low Height: Uncompromised low height of 11.5 inches (14 inches with Zoom motorized drive), enabling advanced fall and injury prevention without compromising stability or clearance; 6” double casters for ease of transport; 5.75 inches underbed clearance for lifts and overbed tables.

Headboard with Caregiver Cut-out: Allows enhanced head-end patient access for procedures such as intubation/extubation and boosting.

One-touch/Any Position Scale: Integrated scale enables weighing the patient in any position, stores up to 40 weights per stay, and operates with a single touch.

Secure Adaptive Bed Alarm: Innovative weight-based system provides three sensitivity zones, intuitive zone adjustment when side rails are altered, and multiple alarm disarm points (foot end, siderail).

iBed Watch: Continuous electronic monitoring of side rail, head-of-bed, bed height, and bed-flat positions; provides alerts via icons and optional EHR and nurse call integration.

12” Integrated Bed Extender: Built-in extender increases surface area from 84 to 96 inches.

One-touch Electric Brakes: Manual and electric brakes with multi-point access, visual brake status alerts on footboard and siderails.

Foot End Advanced Controls: Advanced caregiver controls placed at the foot for uninterrupted patient care.

USB Port and Device Holder: Open-face patient device holder with integrated USB charging, designed for easy cleaning and patient convenience.

Integrated Footboard Pump Holder/Accessory Outlets: Built-in pump rack and 120V accessory outlets located away from patient entry/egress.

Zoom Drive System: Motorized bed drive system for improved mobility and caregiver efficiency.

iBed Wireless Capability: Wireless connectivity enables bedside data collection, open architecture for integration, and supports cost-effective custom solutions.

Secure Connect: Cable-free, three-anchor nurse call connectivity for consistent nurse communication.

3.2 Quantity

20 Hospital beds with compatible mattresses and components.

3.3 Delivery and Installation

Contractor shall coordinate delivery and installation with the Community Living Center personnel. Veronica Hawkins 501-257-2261 or Angela McLaurin 501-257-2786. Beds and mattresses will be delivered to Building 170 ward C

3.4 Training

Within 30 days after delivery, the Contractor shall provide on-site in-service training for clinical, nursing, and technical staff in the use, cleaning, and maintenance of beds. At least 1 on-site training is required.

Training materials and quick-start guides shall be provided.

3.5 Warranty and Support

Shall include a minimum 1 year warranty for manufacturing defects, seam failures, fluid ingress, loss of pressure redistribution performance. Includes replacement or repair at no cost and the turnaround time is 30 days from day of filed claim.

Support shall include: remote support (phone/email) during normal business hours, on-site support when issues cannot be resolved remotely, preventative maintenance guidance, troubleshooting and repair services. Initial response is within 24 hours. On-Site service to be held within 72 hours for unresolved issues.

4. Period of Performance The period of performance shall be from 90 days of award.

5. Government Furnished Property/Space The facility will provide contractor access to the areas designated for bed placement, as well as reasonable access required for installation and training activities.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

1. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.