DRAFT Statement of Work (SOW) Rev 1 dtd 22 February 2024.pdf

Radiological Detection System DT-304/PDR and DT-643(intentionally left blank)/PDR Legacy

Probe Interface Acquisition

Statement of Work (SOW)

Background: The Naval Surface Warfare Center Carderock Division (NSWCCD), Radiation Detection Technology

Branch (RDTB) Code 631 in collaboration with Naval Sea Systems Command (NAVSEA 09RD), requires an interface to connect the Thermo Fisher Scientific Frisker Probe, DT-304/PDR and DT-643(intentionally left blank)/PDR, legacy radiation detection probes (herein referred to as “legacy probes”) to the new Radiological

Detection System (RDS). The RDS is a collection of rugged Radiation, Detection, Indication, and Computation

(RADIAC) meters intended to replace the Navy’s legacy RADIAC survey meters. Due to specific end-use requirements, the Navy intends to utilize the existing legacy contamination probes with the RDS base unit. A compatible interface between the legacy probes and the RDS is needed to accurately measure radioactive contamination. RDS to legacy probe interfaces are herein referred to as “interfaces”.

1.1. Scope: The Contractor shall furnish all materials and labor to accomplish the efforts required by this Statement of Work (SOW).

2. APPLICABLE DOCUMENTS - The Contractor shall use the most recent revision of the below referenced documents at the time of contract unless otherwise specified. This SOW shall take precedence over all applicable documents. The Contractor shall consider the references cited in mandatory, compliance documents as guidance only. The Contractor shall note that nothing in this document supersedes applicable laws and regulations unless specifically exempted, in writing, by the Government. Please see section 3.8 herein for documents to be provide for as Government Furnished Information (GFI).

Ref# Document Number Document Title Location

2.1 RE-TS-0002 Radiological Detection System Base Unit to DT-304/PDR

Interface Technical Specification, Rev A dtd 24JUN21

GFI

2.2 3-6665-383-13&P RDS Technical Manual dtd 30MAR23 GFI

2.3 V042781 RDS Sensor Network Adapter (SNAP) Cable Technical Data

Package dtd 21OCT22

GFI

2.4 EE730-AB-MMO-010 DT-304/PDR and DT-643(intentionally left blank)/PDR Technical

Manual dtd 1MAR17

GFI

2.5 8623254 DT-304/PDR Beta Probe Drawings GFI

2.6 8623251 DT-643A/PDR Beta Probe Drawings GFI

2.7 V042779 RDS SNAP to PC Cable Technical Data Package GFI

3. REQUIREMENTS

3.1. The Contractor shall deliver production units that are in compliance with the requirements of the technical specification (Applicable Documents, Section 2), and submit the following Contract Data Requirements List

(CDRLs) as specified therein.

3.1.1. The Contractor shall provide a project status report in accordance with CDRL A001 (Contractor's

Progress and Status Report).

3.1.2. Intentionally Left Blank.

3.1.3. The Contractor shall provide a test procedure of the interface in accordance with CDRL A003

(Test Procedure).

3.1.4. The Contractor shall provide test and inspection report data demonstrating compliance with the technical specification in accordance with CDRL A004 (Test/Inspection Reports).

3.1.5. The Contractor shall provide a proposed spare parts list and list of material in accordance with

CDRL A005 (Proposed Spare Parts List).

3.1.6. The Contractor shall register each instrument with the Department of Defense (DoD). The

Contractor shall follow the guidance provided by CDRL A006. In registering the instruments, the

Contractor shall generate an Item Unique Identification (IUID) for each instrument in accordance with CDRL A006 (IUID Marking).

3.1.7. The Contractor shall submit an Engineering Change Proposal (ECP) in accordance with CDRL

A007 (Engineering Change Proposal), if any changes are needed to the hardware parts and firmware of the interface.

3.1.8. The Contractor shall provide a Request for Variation (RFV) in accordance with CDRL A008

(Request for Variance).

3.1.9. The Contractor shall provide a Diminishing Manufacturing Sources and Material Shortages

(DMSMS Plan) Plan in accordance with CDRL A009 (DMSMS Plan).

3.1.10. The Contractor shall provide a Parts Management Plan in accordance with CDRL A010 (Parts

Management Plan).

3.1.11. The Contractor shall provide a Reliability and Maintainability Predictions Report in accordance with CDRL A011 (Reliability and Maintainability Predictions Report).

3.1.12. The Contractor shall provide a Priced Bill of Materials (PBOM) in accordance with CDRL A012

(PBOM).

3.1.13. The Contractor shall provide Engineering Data for Provisioning (EDFP) in accordance with

CDRL A013 (EDFP).

3.1.14. The Contractor shall provide Logistics Management Information (LMI) for Interactive Computer

Aided Provisioning System (ICAPS) Database in accordance with CDRL A014 (ICAPS).

3.1.15. The Contractor shall provide a Government Industry Data Exchange Program (GIDEP)

Alert/Safe-Alert Report in accordance with CDRL A015 (GIDEP).

3.2. The Contractor shall provide a Technical Repair Standard (TRS) in accordance with CDRL B001 (Technical

Repair Standard).

3.3. The Contractor shall provide a Validation Plan for the TRS in accordance with CDRL B002 (Validation Plan for TRS).

3.4. The Contractor shall provide a Validation Report for the TRS in accordance with CDRL B003 (Validation

Report for TRS).

3.4.1. The Contractor shall host a TRS Validation Meeting 180 days after contract award. The Contractor shall support a Government witnessing of the validation by providing written notice of the validation date at least 30 days prior to execution of the validation. The Contractor shall provide any required documentation that must be completed to enable the Government to gain access to the facilities at the time of notification.

3.4.2. The Contractor shall provide a video and audio stream of the validation either set up via Microsoft Teams, or other suitable web-based application, or set up via a teleconference line. The TRS Validation Meeting shall accommodate a minimum of ten Government Representatives.

3.5. The Contractor shall provide a Validation Certificate for the TRS in accordance with CDRL B004 (Validation

Certificate for TRS).

3.6. The Contractor shall provide drawings, models, and associated lists in accordance with CDRL C001 (Product

Drawings/Models and Associated Lists).

3.7. The Contractor shall provide a source control drawing approval request of the drawings generated in accordance with CDRL C002 (Source Control Drawing Approval Request).

3.8. Government Furnished Property/Information (GFP/GFI). The following items will be furnished as identified in the table below. Pursuant to Defense Federal Acquisition Regulation Supplement (DFARS) 252.245-7005

Management and Reporting of Government Property, the Contractor shall provide an inventory report of all

Government Furnished Property (GFP) in the contractor’s custody in accordance with CDRL A002

(Government Furnished Property Inventory Report). The Contractor shall return all GFP to the Government at contract completion in accordance with Federal Acquisition Regulation (FAR) 52.245-1 Government Property.

In accordance with FAR 52.247-55 F.o.b. Point for Delivery of Government-Furnished Property, GFP will be provided when needed in the performance of this requirement. GFI will be furnished as specified in

Attachment 5- NAVSEA Form 4340/2 or as otherwise furnished by the Contracting Officer’s Representative

(COR) or Technical Advisor (TA) identified in contract clause C-245-H0001 Additional Provisions Relating to

Government property (NAVSEA) (Oct 2018).

Item GFP or GFI Quantity

1 RDS Base Unit GFP 4

2 DT-304/PDR GFP 4

3 DT-643A/PDR GFP 4

4 RDS SNAP CABLE GFP 4

5 SNAP CABLE to PC GFP 4

6 RDS Technical Manual GFI 1

7 DT-304/PDR and DT-643(intentionally left blank)/PDR Technical

Manual

GFI 1

8 RDS Base Unit Technical Manual – Operator and Field

Maintenance Manual including Repair Parts and Special Tools

List

GFI 1

9 DT-304/PDR Beta Probe Drawings GFI 1

10 DT-643A/PDR Beta Probe Drawings GFI 1

11 RDS SNAP to PC Cable Technical Data Package GFI 1

12 Radiological Detection System Base Unit to DT-304/PDR Interface

Technical Specification, Rev A dtd 24JUN21

GFI 1

3.9. The Contractor shall not change or alter the RDS Base Unit or DT-304/PDR and DT-643(intentionally left blank)/PDR legacy probes provided as GFP. The Contractor shall utilize the existing RDS base unit, SNAP cable, and legacy probe technical data packages (parts and firmware) as reference for design and testing for the development of the interface. GFP and GFI are provided to ensure compatibility and functionality in accordance with the applicable documents in Section 2.

3.10. Warranty. The Contractor shall provide a one (1) year warranty, including technical and maintenance support, on all DT-304/PDR interfaces containing an Item Unique Identification (IUID) in accordance with section

3.1.6 herein, effective from the date of accepting receipt of the shipment by the Government.

3.11. Kick-Off Meeting, Provisioning Conference and Quarterly Program Review (QPR). The Contractor shall provide the following CDRLs for the requirements specified under this section and as identified herein.

CDRL Title Data Item Description Applicable SOW

Sections

D001 Meeting Agenda DI-ADMN-81249C 3.11.1 thru 3.11.3

D002 Presentation Material DI-ADMN-81373 3.11.1 thru 3.11.3

D003 Report, Record of

Meeting/Minutes

DI-ADMN-81505 3.11.1 thru 3.11.3

D004 Program Progress Report DI-MGMT-80555A 3.11.3

3.11.1. Kick-off Meeting. The Contractor shall host an in-person kick-off meeting at the Contractor’s facility or by teleconference within 30 days after the date of contract award. The kick-off meeting focus shall discuss at a minimum, any anticipated challenges, establish a clear and mutual understanding of all contract requirements, and discuss the CDRL milestone dates and schedule. The kick-off meeting shall be scheduled for one business day and shall accommodate a minimum of ten Government employees, whether in-person or via teleconference.

3.11.2. Provisioning Conference. The Contractor shall host a Provisioning Conference at the Contractor’s facility, or via teleconference, 270 days after contract award. At the Provisioning Conference, the Contractor shall provide an RDS to legacy probe Interface to be disassembled such that the Source, Maintenance and

Recoverability (SM&R) codes and maintenance philosophies can be established for each part. The

Contractor shall provide a representative capable of disassembling and reassembling the RDS to legacy probe Interface to answer support/repair questions. The Provisioning Conference shall accommodate a minimum of ten Government Representatives. The Contractor is solely responsible for all repairs and/or the full replacement costs of any part or component damaged during the Provisioning Conference.

3.11.3. Quarterly Program Review (QPR). The Contractor shall conduct quarterly program reviews starting 90 days after contract award. Each QPR shall be a one-day event that is held in-person at the Contractor’s facility and by teleconference with video and audio stream capability via Microsoft Teams or other suitable web-based application. The teleconference/video/audio line shall accommodate up to 20 Government personnel. At a minimum, the Contractor shall discuss testing issues, manufacturing issues, risks to the schedule and the corresponding risk mitigation methods.

3.12. CONTRACT DATA REQUIREMENT DELIVERABLES (CDRL).

3.12.1. Data deliverables generated under this effort shall be prepared when required by a when specified herein, in accordance with the respective CDRL. Unless otherwise advised, data deliverables shall be distributed to the designated Technical Advisor (TA) and Contracting Officer’s Representative (COR) specified therein.

3.12.2. The following table (TBD) reflects the CDRLs required under this effort. Respective Data Acquisition

Document listed in the table below, can be found at https://quicksearch.dla.mil/qsSearch.aspx https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fquicksearch.dla.mil%2FqsSearch.aspx&data=05%7C02%7Cjessica.a.ameer.civ%40us.navy.mil%7C568c5e99e19c45e9864408dc340a1bf6%7Ce3333e00c8774b87b6ad45e942de1750%7C0%7C0%7C638442465231157146%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zil%2F%2BavPZ0eKfzebNSNClC8MQs0xDtK6aBPwtjkgfS0%3D&reserved=0