DRAFT STATEMENT OF WORK (SOW) - RADIO ENGINEER SITE MAINTENANCE.pdf

STATEMENT OF WORK (SOW)

Radio Engineer and Site Maintenance Services

PART 1

GENERAL INFORMATION

1. INTRODUCTION:

The United States Secret Service (USSS), Technical Security Division (TSD) leads the Advanced Wireless Services III (AWS III) program for the Agency. The program mission is to augment Operational Video Capabilities (OVC) for investigative and protective missions. The resulting award will be a non-personal services contract to provide radio engineer and site maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background:

This program addresses video capability gaps resulting from the United States (US) Government’s auction of spectrum ranges to commercial carriers, necessitating the Government’s scheduled withdrawal from designated frequencies and recapitalization using more spectrally efficient radio and information technology equipment and infrastructure.

The deployment of nineteen sites on rooftops and towers was completed within the National Capital Region (NCR). The purpose of this procurement is to obtain a service contract to provide site maintenance and support to associated overt enclosures.

1.2 Objectives:

• Procure a service contract to provide:

° Maintenance to USSS radio and network equipment in eight (8) tower sites in the NCR;

and ° Technical Support for twenty (20) permanently mounted overt ARC34 enclosures; and ° Radio engineering technical support up to 1,040 dedicated hours for the existing NCR operational video capability system owned by the USSS.

1.3 Scope:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform radio engineer & site maintenance services as defined in this Statement of Work except for those items specified as Government furnished property and services.

1.4. Specific Tasks:

• Part Time radio engineering technical support (up to 1,040 dedicated hours) for the existing

NCR operational video capability will be provided by an engineer based primarily out of the CentrePointe USSS office in Landover, MD. The engineer will travel within the NCR should the need for technical support arises in any of the sites providing operational video capability

• Provide tower site maintenance to eight (8) tower sites, and technical support for twenty

(20) permanently mounted overt enclosures. These enclosures are located in 20 locations within the NCR, and not necessarily close to a site.

• The Contractor will provide a bucket truck as needed as part of the service

• The Contrator will provide standard tools for radio equipment testing and repairs as part of the service

The tower sites are:

1. Army Communications Tower

2. Tenley Tower

3. St. Elizabeth’s Hospital Tower

4. Fletcher-Johnson High School

5. Ourisman Tower

6. Prince George’s Hospital

7. Colfax DC Tower

8. McMillan Tower

• Submit a comprehensive Inspection Report upon each visit. The report shall be e-mailed to the COR within 5 business days of the visit. The document shall be prepared using Microsoft Word, Excel or PowerPoint format. As part of the Inspection Report, the Contractor must provide the Government with Configuration Management or Inventory Management pertinent data that needs to be upgraded into the related applications.

• Schedule in-person meetings or a Teleconference with the Government Technical

Representative to address items that require further discussion or resolution. The Government reserves the right to request that the meeting in in-person depending on the impact of the issue presented

CLINS DESCRIPTION QUANTITY UNIT PRICE TOTAL (UNIT PRICE X

QUANTITY)

0001 Tower Site Maintenance for Eight (8) Tower

Sites:

° Army Communications Tower ° Tenley Tower ° St. Elizabeth’s Hospital Tower ° Fletcher-Johnson High School ° Ourisman Tower ° Prince George’s Hospital ° Colfax DC Tower ° McMillan Tower

8 $TBD $TBD

0002 Technical Support for twenty (20) Permanently Mounted Overt Enclosures

20 $TBD $TBD

0003 Radio Engineer Technical Support (Part Time -up to 1,040 dedicated hours)

1,040 $TBD $TBD

TOTAL CONTRACT VALUE $TBD

1.5 General Information

1.5.1 Period of Performance: The period of performance will be for one 12-month period commencing on the date of contract award.

1.5.2 Place of Performance: Within the National Capital Region with a dedicated work area. This area will be specified at the time of contract award.

*Any travel within a 50-mile radius of Washington D.C. is considered local and not reimbursable*

1.5.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• Federal Holidays:

° New Year's Day (January 1).

° Birthday of Martin Luther King, Jr. (Third Monday in January).

° Washington's Birthday (Third Monday in February).

° Memorial Day (Last Monday in May).

° Juneteenth National Independence Day (June 19).

° Independence Day (July 4).

° Labor Day (First Monday in September).

° Columbus Day (Second Monday in October).

° Veterans Day (November 11).

° Thanksgiving Day (Fourth Thursday in November).

° Christmas Day (December 25).

1.5.4 Type of Contract: The Government intends to award a Firm-Fixed Price (FFP) Task Order.

1.5.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.6 Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the radio engineer and site maintenance services. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.5.8 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Any technical or project management documentation created during this task order will be delivered to the Government in Microsoft Word, Excel or PowerPoint format.

1.5.9 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS:

AWS III Advanced Wireless Services III CO Contracting Officer FAR Federal Acquisition Regulation FFP Firm Fixed Price GFP Government Furnished Property NCR National Capital Region OCI Organizational Conflict of Interest OVC Operational Video Capabilities POC Point of Contact PM Program Manager SOW Statement of Work TPOC Technical Point of Contact TSD Technical Security Division US United States USSS United States Secret Service

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide services in support of this requirement.

3.2 Facilities: The Government will provide facilities in support of this requirement.

3.3 Utilities: The Government will provide utilities in support of this requirement. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide equipment in support of this requirement.

3.5 Materials: The Government will provide materials in support of this requirement.