Draft Statement of Work (SOW).docx

STATEMENT OF WORK

INL- CounterFTOs and Counternarcotics

IT Solution for the Mexican Navy - Naval Intelligence Unit October 2025

1. GENERAL

The U.S, department of State is supporting an on-going, long-term effort between the U.S. and Mexican Governments to detect, deter, prevent, and mitigate criminal activity in Mexico and its effects in both Mexico and the United States.

The overall objective of this contract is to provide the Secretariat of the Navy - Naval Intelligence Unit (MARINA-UIN) with an IT solution, including hardware and software, needed to conduct geospatial imaging and analysis to support ongoing operations.

2. SCOPE

The scope of work consists of procuring all the equipment, software and services listed in APPENDIX A: Technical Specifications of this Statement of Work (SOW). All goods must be new, arrive without damage and meet or exceed the salient characteristics as detailed. Refurbished, recycled or used items are not acceptable. Items outlined under APPENDIX A shall be brand name or equal.

3. DELIVERY DATE

Delivery of the hardware requested in this SOW is expected no later than 60 business days after the contract award. Installation services are also required. Installation must be completed within 30 business days after hardware is delivered and accepted at MARINA-UIN facilities.

4. DELIVERY ADDRESS

The Contractor is responsible for delivering all requested items in accordance with contract specifications to the following address:

MARINA-UIN

Eje 2 Oriente Heroica Escuela Naval Militar Núm. 861 Colonia Los Cipreses Alcaldía Coyoacán C.P. 04830 Mexico City

5. GENERAL PERFORMANCE REQUIREMENTS

5.1. When submitting its proposal, the Contractor must describe the technical specifications of the proposed goods and include color photographs and technical specification sheets of the items.

5.2. Importation permits and licenses: The Contractor must be aware that if any item is purchased outside Mexico, INL Mexico will not be involved in the importation process at any time or under any circumstance. The Contractor must also note that INL Mexico will not provide anyone nor sign documents related to the importation process since INL Mexico is not authorized by the Secretariat of Foreign Affairs (Secretaria de Relaciones Exteriores) to act as an importer of goods to be transferred to the Government of Mexico.

The Contractor is solely responsible for clearing customs in Mexico, paying importation taxes, and providing all required importation permits and paperwork in compliance with Mexican regulations. All shipping/export documentation and relevant permits/licenses, or any other documentation necessary for the importation of the goods to Mexico, must be submitted to INL Mexico as requested.

5.3. Delivery and logistics: The items acquired will be donated to MARINA-UIN. The Contractor must wait to receive written authorization from INL Mexico Logistics to deliver the items described in this SOW. No item can be delivered without previous authorization and coordination with INL Mexico Logistics. Once the Contractor gets written approval, a specific delivery date will be established.

The Contractor must ensure all items are prepared for safe transportation once confirmation from INL Mexico Logistics is received and must consolidate the entire shipment to prevent loss and misdirection. The contractor is responsible for the unloading of the goods.

The Contractor´s personnel must be physically on site at the time of delivery to perform the inventory, unless other instructions are provided by INL Mexico. Contractor´s personnel must check each of the items described in APPENDIX A in presence of the end user to make sure that all the items are delivered in good condition.

The Contractor, upon notification, must replace lost or damaged items during shipment. Any costs or arrangements associated with getting the employees and equipment to the site location must be included in the cost proposal.

5.4. Bill of materials: The Contractor must provide a detailed bill of materials to the following address: mexicocityinllogistics@groups.state.gov to be verified and ratified by INL Mexico Logistics. The list must include item description, name of manufacturer, serial number, delivered quantity, volume and dimensions, unit price and extended price. All paperwork must be provided at least 5 business days before the goods are transported and delivered to destination. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of each box/carton/package.

5.5. Inspection and acceptance: The final inspection and acceptance of all items will be performed by the U.S. Government upon arrival at MARINA-UIN facilities. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Mexico.

Partial invoicing is accepted. If the Contractor is ready to deliver the hardware and receives written authorization from INL Mexico Logistics to proceed, it can be delivered at MARINA-UIN facilities, and the Contractor will be able to submit a partial invoice for those goods. MARINA-UIN will store all the equipment until installation is completed. After installation finishes and the end user confirms all the equipment and software licenses work properly, the Contractor will be able to submit a new invoice for those services.

5.6. Quality Assurance: If the end user or INL Mexico officials find that a material is incomplete or defective, they should immediately refuse to receive it and notify the Contractor. If the contractor fails to meet the performance standard, the U.S. Government reserves the right to take action, including deducting from any invoice.

6. INSTALLATION SERVICES

6.1. The Contractor must install and integrate all hardware and software at the designated location. Once all the equipment is delivered and accepted at end user’s facilities, the Contractor must coordinate the installation services with the Contracting Officer Representative (COR) at least 10 calendar days prior to commencing work onsite. No labor shall begin until written confirmation is received from the COR, confirming that the location is ready for work to commence.

6.2. Upon completion of installation and integration the Contractor must perform operational capability testing to ensure compliance with all contract requirements and proper operation of all hardware and software. Upon successful completion of required testing the Contractor must provide the results of the operational capability tests.

6.3. When presenting its proposal, the Contractor must include the price of this service as a separated line item.

7. REQUIREMENTS FOR SOFTWARE LICENSES

7.1. The Contractor must provide technical assistance and installation of the software licenses at the end users’ computer equipment. The Contractor must assure that the licenses provided have a 12-month validity period.

7.2. Technical support services shall be provided in Spanish, considering the following requirements:

a. Must include a 12-month period of technical support and software maintenance

b. Must include all patches, firmware and new versions of software released by the manufactured for the same period of time

c. Must include remote technical support via email or phone, from Monday to Friday from 8:00 to 17:00 hours, with a response time of 4 hours or less after the incident was reported.

8. WARRANTY

8.1. The equipment offered must be covered by a 12-month, in-country, supported warranty on all hardware and software components.

8.2. The contractor must deliver the warranty policy, installation manuals, and tech support contact information the same day as the equipment. Warranty term must begin after complete acceptance of the solution by INL Mexico.

8.3. The warranty service must include phone support, onsite component replacement, and problem resolution. To guarantee long term warranty support in Mexico, the Contractor must verify that equipment manufacturer(s) has (have) local presence in Mexico and be able to provide technical and warranty support for equipment and software in Spanish.

8.4. If the Contractor receives a warranty claim for defects in materials, functioning, or workmanship, the equipment will be sent to the nearest Contractor’s location to perform an evaluation, verify the status of the claim and respond officially to the warranty claim. If the Contractor determines that the product has a defect covered under warranty, the Contractor must replace the product or the part at no additional cost. Neither MARINA-UIN nor INL will be responsible for transportation or any additional charge incurred when a product or a part needs to be replaced under warranty policy.

8.5. All expenses related to warranty application after donation to MARINA-UIN are the Contractor´s responsibility. Neither MARINA nor INL will be involved in the warranty application.

9. DELIVERABLES

Deliverables are summarized in Table 1. All days listed below refer to business days.

TABLE 1

10. VAT RECLAMATION

Value Added Tax (VAT) is 16% or the one stated in the Value Added Mexican Law Tax (VAT: https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf), for payments associated with the in-country purchases of goods, materials or services required to perform this contract.

The contractor must follow the invoicing procedures established by INL to allow the U.S. Embassy Mexico to reclaim the IVA/VAT taxes charged. VAT, or “IVA” as it is known in Mexico, must be itemized in all invoices. In order for the contractor to claim VAT on its invoices, the Contractor is required to obtain an invoice, “Factura”, from a Mexican Company that complies with all the requirements of Article 29 A of the Mexican Fiscal Code or obtain a VAT Registration Identification Number from the Secretaria de Hacienda y Crédito Público to emit its own facturas.

The Contractor must provide the necessary invoicing requirements to enable the USG to obtain reimbursement for VAT. This reimbursement benefit is extended only to the U.S. Government – not the Contractor – as a diplomatic privilege. The following/current Factura´s requirements are outlined in the paragraphs below.

All Facturas, the Contractor delivers to the U.S. Government must be in accordance with VAT Mexican Tax regulations:

(VAT: http://www.diputados.gob.mx/LeyesBiblio/ref/liva.htm) and Mexican Fiscal Code (MFC: http://www.diputados.gob.mx/LeyesBiblio/ref/cff.htm).

The Contractor’s failure to follow these procedures shall result in the U.S. Government’s inability to secure tax reimbursement on this contract, resulting in VAT payment in the Invoice being denied to the contractor. Facturas for the in-country purchases described above must include only charges authorized in this contract. Such Facturas shall list separately or collectively the pre-tax price of any supplies or services provided in country.

As it is required by local authorities, the Contractor must impose the appropriate tax rate against the pre-tax total of the purchases represented on the Factura. The Contractor must submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The USG shall only compensate the Contractor for the tax amount provided on such Facturas and in any case VAT reimburse won’t exceed the amount authorized in the contract for this purpose.

VAT on items such as contractor personnel housing, personal vehicles, utilities, phone charges, per diem, etc. are excluded from reimbursement.

All Facturas must be addressed to “Embajada de los Estados Unidos de Norteamerica” as stated in the below requirements.

The contractor´s Factura must provide at least the following in accordance with Article 29 A of the Fiscal Mexican Code:

· Issuer’s name and address

· Issuer’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification)

· Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice

· Invoice number and complete transaction date (month, day, and year). Also needed is the date and place of issue (Lugar y fecha de expedición). The two dates must be the same.

· Required legal wording that addresses the illegal reproduction of the document. The printing company information must annex the date of printing and official authorization number

· Customer ´s Name: “Embajada de Estados Unidos de Norteamérica”

· U.S. Embassy R.F.C. Number: EEU930201289

· Quantity and description of acquired services or merchandise

· If applicable, the number and date of customs import documents associated with all sales of imported merchandise

· Invoice(s) received in Mexican pesos must also include, in the legend, the date and exchange rate used when the invoice was emitted by the Mexican company. The exchange rate noted on the Mexican company’s invoice will be used to reimburse VAT to contractors.

· Invoice must say “FACTURA.” All digital invoices (“FACTURAS”) must be presented to the Embassy/ Contracting Officer Representative (COR).

· The tax-relief invoice must be written in English and Spanish versions.

· Invoice must have a valid digital seal.

The requirements above apply to all supplies and services purchased in Mexico that are provided to the USG as part of this contract. All IVA/VAT documentation must be submitted to the COR for approval and submission to Hacienda at the time of the invoice request for payment. Once a Delivery Order is awarded, the CO will provide instructions for invoice submission.

The Contractor must also obtain and submit the “Complemento de Pago” in each factura as the primary proof of payment. According to the Fiscal Mexican Regulation, all vendors must issue this Complement of Invoice Payment after receiving their pay from their facturas labeled as “Pago en parcialidades”.

Attached is the link with additional information Complemento de pagos - Factura electrónica - Portal de trámites y servicios - SAT

11. NON-PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized services or supplies, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of its own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract. Any such changes will be made in writing by the Contracting Officer.

APPENDIX A. Technical Specifications

Features:

Intel Core i5 With INTEL XEON W5-2565X PROCESSOR (33.75 MB CACHE, 16 CORES, 32 THREADS, 4.7 GHz TURBO, 200 W), NVIDIA® RTX™ A6000

48 GB GDDR6

128 GB RAM

1 TB SOLID STATE DRIVE

4 TB HARD DISK DRIVE

DELL PRECISION 5860 or equal

Measurements: Depth 7.16", Width 21.21", and Height 12.37" with stand Features:

15W via USB-C downstream port Resolution 1920 x 1080 In-Plane Switching (IPS) technology

Dell Pro 24 Plus Monitor - P2425H or equal

Measurements: Depth 252.8 mm, Width 252.8mm, and Height 419.14mm Features:

WUHD (5120 x 2160) Resolution IPS Black Panel Type Height-adjustable stand Integrated USB Hub Integrated speakers

Dell UltraSharp 40 Curved Thunderbolt Hub Monitor - U4025QW or equal

ArcGIS Pro Advanced ArcGIS 3D Analyst ArcGIS Data Reviewer ArcGIS Geostatistical Analyst ArcGIS Image Analyst ArcGIS Locate XT ArcGIS Network Analyst ArcGIS Publisher ArcGIS Spatial Analyst ArcGIS Workflow Manager and 500 credits

5 creator logins 250 viewer logins

It functions as an extension of ArcGIS Enterprise, providing a distributed system for storage and computation.

GeoAnalysis plus advanced exploitation and product generation.

Advanced photogrammetric functions including Multi-Sensor Triangulation, Ortho-Mosaic Manager, and Automatic Terrain Generation with the hands-off processing of AutoSOCET or advanced operations with each component

Interactive Terrain Editing providing an extensive set of tools for manipulating terrain using point, geomorphic line, and area operations.

Automatic Feature Collection, Spatially Enabled Exploitation and SOCET for ArcGIS providing advanced feature collection integrated with Esri ArcGIS.

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS

Source Selection Information – See FAR 2.101 and 3.104