Draft - Statement of Work Fort Logan Sod.pdf

Statement OF Work National Cemetery Administration

Fort Logan National Cemetery Denver, CO 80235

Sod Delivery and Installation

A. GENERAL INFORMATION

The Department of Veteran Affairs, National Cemetery Administration intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) type contract for the procurement of Grass Sod delivery and installation services at Fort Logan National Cemetery and hereafter referred to as “Cemetery”. The Contractor shall provide all necessary expertise, supervision, labor, equipment, and supplies to accomplish the delivery and placement of Kentucky Bluegrass Blend for grave sites at the Cemetery.

1. Location:

These services will be performed at the following location:

Fort Logan National Cemetery 4400 W. Kenyon Avenue Denver, CO 80235

2. Order Procedures The contracting officer will place a task order for services. The grass sod shall be delivered and installed within three (3) business days of issuance of the order. The Contracting Officer Representative (COR) will be responsible for coordinating delivery and/or installation of the material from the vendor.

3. Work Hours All work shall be performed during the normal working hours (8:00 a.m. to 4:00 p.m.), Monday through Friday. No work will be allowed to be performed on weekends and official government Holidays, without advance written consent of the COR. All work shall be scheduled and coordinated with the COR.

4. Submittals The contractor shall submit the following documents or information in accordance with the table A.1 to the COR.

For the sod, the sod provider’s specification sheet shall be submitted prior to each delivery. The information shall contain the company name, company address, included bluegrass varieties, and their percentage in the blend.

A delivery ticket shall be provided with each delivery.

Table A.1. Fort Logan National Cemetery submitalls for sod delivery and installation.

Submittal Frequency Submittal Schedule

Sod provider and information sheet Initial and as revised Prior to beginning work

Sod delivery tickets and certification As needed Upon delivery

B. SOD DELIVERY AND INSTALLATION

1. CLIN 001 Sod Installation and Delivery per COR instructions Grass sod shall be ordered, delivered, and installed within the cemetery as directed by the COR.

Orders will occur approximately once a month during growing season (typically from April to October); April and May will have multiple sod installation orders to catch up on winter / dormant season interments.

The amount of grass sod to be delivered may vary depending on the interment rate but will be approximately 6,750 square feet (15 pallets) per order as directed by the COR. For each placed order, the US Government guarantees a minimum order of 1,350 square feet (3 pallets). The maximum amount of sod ordered under each task order shall not exceed 12,150 square feet (27 pallets).

2. CLIN 002 Deliver Sod (materials only) Grass sod shall also be ordered and delivered in several intervals through the year. There will be no installation included in this order of sod.

The amount of grass sod to be delivered may vary depending on the interment rate. For each placed order, the US Government guarantees a minimum order of 1,350 square feet (3 pallets). The maximum amount of sod ordered under each task order shall not exceed 2,700 square feet (6 pallets).

3. CLIN 003 OPTION Sod Installation and Delivery per COR instructions Grass sod shall be ordered, delivered, and installed within the cemetery as directed by the COR.

Orders will occur approximately once a month during growing season (typically from April to October); April and May will have multiple sod installation orders to catch up on winter / dormant season interments.

The amount of grass sod to be delivered may vary depending on the interment rate but will be approximately 6,750 square feet (15 pallets) per order as directed by the COR. For each placed order, the US Government guarantees a minimum order of 1,350 square feet (3 pallets). The maximum amount of sod ordered under each task order shall not exceed 12,150 square feet (27 pallets).

C. SOD SPECIFICATIONS

1. Kentucky Bluegrass Blend Grass sod shall be a certified Kentucky Bluegrass Blend (see Table A.1 on submittals). The blend must be composed of at least three (3) regionally-adapted Kentucky Bluegrass cultivars. Each cultivar must range from a minimum of 10% to a maximum of 35% of the blend’s weight. A minimum of one (1) cultivar shall be of the following high drought-tolerant cultivars: America, Apollo, Baroness, Diva, Impact, Mallard, Midnight, Midnight II, Moonlight, Prosperity, Rugby II, Showcase, Total Eclipse, or Unique.

2. Sod Quality

The sod will be delivered freshly cut, weed, disease, and insect free, and of healthy appearance with uniform color, leaf texture, and shoot density. Grass sod shall be relatively free of thatch, less than

0.5 inch (uncompressed). Grass sod shall be machine cut at a uniform soil thickness of 0.60 inch, plus or minus .25 inch, at the time of cutting. Measurement for thickness shall exclude top growth and any thatch. Irregular sized pads, broken pads, and torn or uneven ends will not be acceptable.

Standard sized sections of grass sod shall be strong enough that it can be picked up and handled without damage. Grass sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect its survival.

D. SOD INSTALLATION

1. Location Grass sod shall be installed per COR’s instructions at grave site locations specified in writing by

COR.

2. Timeline Grass sod shall be harvested, delivered, and installed within a 24-hour period, unless a suitable preservation method is approved by the COR prior to delivery.

3. Installation Specifications Grass sod shall be installed to match existing grade of turf (cemetery responsible for correct soil preparation and finish grade). All joints shall be butted tightly. Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to ensure that sod pieces are not stretched or overlapped. Installed grass sod shall be properly rolled with sod roller to correct firmness.

4. Inspection Once grass sod is installed, the contractor shall notify the COR for inspection and acceptance of work, prior to submitting invoice(s). The Contractor shall be responsible for replacing any grass sod delivered and installed that does not meet the requirements stated in this scope of work within two (2) weeks after planting.

E. CONTRACTOR EQUIPMENT, PERSONNEL, AND CONTRACTOR RESPONSIBILITIES

1. Damage Contractor shall not damage any property within the cemetery grounds. Any damage incurred by contractor shall be repaired or replaced at contractor expense with no additional charge to the government. This damage includes, but not is not limited to, rutting of grounds caused by contractor equipment, headstone and marker damage, and any other damage to cemetery property and grounds caused by contractor.

2. Heavy Equipment Contractor shall not use any heavy equipment (i.e. back hoes, forklifts, dump trucks, etc.) within burial sections. Contractor will be allowed to use light duty motorized utility carts for the transport of grass sod and tools, as needed, and at contractor expense.

3. Site Cleanup Contractor shall clean up and/or pick up any trash, debris, dirt, mud, tire marks or any other related items upon completion of work in that area by the end of each workday.

4. Storage Contractor shall not store any materials, tools, or equipment overnight on the cemetery grounds.

5. Contractor Foreman / Work Leader Contractor shall provide an English-speaking Foreman or Work Leader for this contract.

F. CEMETERY RESPONSIBILITIES

1. Damage The cemetery is responsible for grass sod damaged by cemetery personnel, third parties, storms, flood, frost, freeze, animals on cemetery grounds, or related.

2. Maintenance The cemetery is responsible for the required maintenance (including watering) of the grass sod once it is delivered, correctly installed, and accepted.

End of Statement of Work