DRAFT Statement of Work DRAFT_Redacted.pdf
PDF 107 KB Posted
- Attached to
- Preventative Maintenance for UV Robots
- Solicitation number
- SSN-GSUT2-20264862
About this file
This is a Statement of Objectives (SOO) for maintenance and support services for ultraviolet-c (UVC) machines at Gallup Indian Medical Center (GIMC).
GIMC seeks comprehensive service support for four OhmniClean UVC autonomous machines during a base performance period from January 1, 2026, through December 31, 2026, with two optional one-year renewal periods (2027 and 2028). The contractor must provide all labor, materials, tools, and expertise necessary to maintain device functionality, including preventative maintenance with annual on-site inspections covering device performance verification, calibrations, safety features, operating hours assessment, lamp output, and battery condition evaluation. Corrective maintenance services include on-site or off-site repair, diagnostics, and troubleshooting of hardware and software issues. Parts replacement—covered under warranty at no additional cost—includes Eco Flow battery models (River, Delta Mini, River 2 Pro), Android tablets and phones, and 254nm UVC light bulbs; exclusions apply for damage from improper use, accidents, unauthorized repairs, and physical damage from drops. Key contractor responsibilities include conducting an initial inspection documenting all machine conditions, performing annual scheduled maintenance, responding to reported issues within 3 to 5 business days, diagnosing malfunctions, replacing defective components, and verifying successful installation after repairs. Performance location is Gallup Indian Medical Center, 516 East Nizhoni Boulevard, Gallup, New Mexico 87301. Contractors must comply with GIMC security and identification protocols, and the government reserves the right to inspect the contractor's operations, equipment, licenses, certifications, and work quality at any time. A contracting officer representative will be assigned at the time of award.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Background
The Gallup Indian Medical Center (GIMC) Housekeeping-EVS Department is seeking service support for four ultraviolet-c machines.
Objective
Gallup Indian Medical Center objective is seeking to obtain services including maintenance, repair, and replacement of key components such as:
UVC light bulbs: 254nm UVC-lamps
Batteries: Eco Flow River, Eco Flow Delta Mini, Eco Flow River 2 Pro Tablets: Android Phones: Android OhmniClean UVC base autonomous drive system, UV light module, depth camera
Period of Performance:
The base year begins January 1, 2026, to December 31, 2026, with two option years if exercised
i. Option Year 1: January 1, 2027, to December 31, 2027
ii. Option Year 2: January 1, 2028, to December 31, 2028
Scope
The service provider shall furnish all labor, materials, tools, and expertise necessary to support the functionality of the UVC machines during the warranty period.
Services include:
Preventative Maintenance Routine inspection of each UVC machine annually on site at Gallup Indian Medical Center.
Inspection will include verification of device performance, calibrations, and safety features. An assessment of operating hours, lamp output, and battery condition.
Corrective Maintenance
Onsite or offsite repair of any device malfunction Diagnostics and troubleshooting of hardware or software issues affecting device functionality.
Parts Replacement
The following components shall be covered under the service warranty and replaced at no additional cost when failure or degradation occurs under normal use.
Batteries: Eco Flow River, Eco Flow Delta Mini, Eco Flow River 2 Pro Tablet: Android Phones: Android UVC Light Bulbs: 254nm UVC lamps
The following items are not included Damage caused by improper use, accidents, unauthorized repairs, physical damage to tablets and phones due to drops.
Task
The service provider shall perform the following tasks:
Conduct an initial inspection of all four UVC machines. Document the operating condition, lamp hours, battery status, tablet, and phone functionality
Perform scheduled maintenance annually
Respond to reported issues within 3 to 5 business days
Diagnose any malfunction or abnormal operation
Repair or replace faulty components covered
Replace end of life or malfunctioning UVC lamps
Replace defective or degraded batteries
Replace malfunctioning tablets or phones
Verify successful installation and proper operation after replacement
Security
Contractors must follow GIMC security and identification protocols
Place of Performance
Gallup Indian Medical Center, 516 East Nizhoni Blvd, Gallup NM 87301.
Inspection
The government reserves the right to inspect the contractor’s place of performance, daily operations, equipment, licenses and certifications, and quality of work at any given time.
Point of Contact
Contracting Officer Representative:
GIMC will identify a contracting officer representative (COR) to be determined at the time award
File details come from the government source that posted it. Updated .