DRAFT STATEMENT OF WORK.pdf

STATEMENT OF WORK FOR MAINTENANCE AND REPAIR SERVICES

Mann-Grandstaff VA Medical Center

Spokane, WA

1. General

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded for the Mann-Grandstaff VAMC in Spokane, WA. The scope of work is for the maintenance, repair, replacement and/or demolition of Plumbing Systems, HVAC-R Systems, Mechanical Systems, Electrical Systems, and Control Systems that may include ancillary construction and can include but is not limited to the following facility support services:

1.1. Plumbing and Pipe Systems

1.1.1. Drain, waste, and vents repair and replacement.

1.1.2. Compressed gas system components, including air, oxygen, and vacuum systems and repair and replacement.

1.1.3. Medical Center medical gas analysis and certification.

1.1.4. Plumbing leak repair.

1.1.5. Pipe insulation and labeling.

1.1.6. Sewer and storm drain unplugging, clearing, and jetting.

1.1.7. Unplugging toilets, urinals, sinks, showers, and laves.

1.1.8. Grease trap cleaning.

1.1.9. Sump pump repair and servicing.

1.1.10. Steam system testing, repair, replacement, or demolition.

1.1.11. Heating hot water loop testing and repair.

1.1.12. Chilled water loop testing and repair.

1.1.13. Water balance of chilled water and hot water heating.

1.1.14. Underground fire-line-piping, irrigation-line-piping, and valves repairs and replacement.

1.1.15. Underground building drains and sewers lines repair and replacement.

1.1.16. Underground domestic water lines repair and replacement.

1.1.17. Excavation of underground pipes, lines, and valves to repair or replace.

1.1.18. Domestic water hot, cold, and recirculation lines and valves repair and replacement.

1.1.19. Backflow device testing and repair.

1.1.20. Plumbing fixture installation, replacement, repair, or removal.

1.1.21. Emergency eye wash and shower fixture installation, replacement, repair, or removal.

1.1.22. Heat exchangers installation, repair, and replacement.

1.1.23. Water heaters installation, repair, and replacement.

1.1.24. Pressure vessels welding and certification.

1.1.25. Pressure vessel installation, repair, and replacement.

1.1.26. Steam traps, steam valves, steam pumps, condensate pumps, installation, repair, and replacement.

1.1.27. Water pumps installation, repair, and replacement.

1.1.28. Sewer lift stations repairs.

1.1.29. Reverse osmosis stations, water softeners, chlorination stations, and water filters installation, repair, and replacement.

1.1.30. Plumbing demolition.

1.2. HVAC-R systems

1.2.1. Supply, return, and exhaust duct work testing, repair, installation, and demolition.

1.2.2. Direct Digital Controls parts, comm wire, and software installation, upgrade, repair, and replacement.

1.2.3. Variable Speed Drives repair and replacement.

1.2.4. Electric motors repair and replacement.

1.2.5. Fan repair and replacement.

1.2.6. VAV and CAV box repair, replacement, and tuning.

1.2.7. Coil cleaning, repair, and replacement.

1.2.8. AC Compressor repair, replacement, and maintenance.

1.2.9. HVAC-R electrical work.

1.2.10. Hot water boilers repair.

1.2.11. Steam boilers repair.

1.2.12. Water treatment.

1.2.13. Chillers repair.

1.2.14. Dryers, contactors, switches, circuit boards, relays, wire, terminals, disconnects, refrigerants, oils, lubricants, conduit, freeze stat, capacitors, fuses, UV lamps, reversing valve, defrost controls.

1.2.15. Ice Machines repair and replacement.

1.2.16. Air Handlers repair and replacement.

1.2.17. Shafts, bearings, sheaves, belts, filters, frames, skins, doors, hatches, hinges, coils, filter racks, and dampers.

1.2.18. Actuators.

1.2.19. Circuit setters.

1.2.20. Air conditioning, DX Cooling, VRF system repairs.

1.2.21. Heat pumps repair and replacement.

1.2.22. Heating, gas valves, gas train, gas piping, furnace, de-humidifier, repair and replacement.

1.2.23. Humidifiers repair and replacement.

1.2.24. Cooling towers repair and replacement.

1.2.25. Fan coils repair and replacement.

1.2.26. Walk in Cooler-Freezer/Refrigeration repairs.

1.2.27. Medical refrigerators and freezers repairs.

1.2.28. Kitchen refrigeration cabinets and coolers repairs.

1.2.29. Penetrations through firewalls repairs and fireproofing.

1.2.30. TAB (testing, adjusting, and air balancing).

1.2.31. Filter servicing and cleaning.

1.2.32. Exhaust fan repairs.

1.2.33. HVAC-R demolition.

1.3. Repair and Testing of Electrical Systems

1.3.1. Caterpillar and Eaton power generators and controls.

1.3.2. Transformers.

1.3.3. Transmission lines.

1.3.4. Conduits above and below ground.

1.3.5. Panels, breakers, fuses, circuits.

1.3.6. Switches, relays, and outlets.

1.3.7. Lamps, bulbs, standard and LED.

1.3.8. General electrical gear and components.

1.3.9. Elevators and elevator electric support systems.

1.4. Repair and Testing of Mechanical Systems

1.4.1. Medical Air stations, compressors, valves, and equipment.

1.4.2. Medical air piping systems.

1.4.3. Medical Vacuum stations, compressors, valves, and equipment.

1.4.4. Dental Air stations, compressors, valves, and equipment.

1.4.5. Dental Vacuum stations, compressors, valves, and equipment.

1.4.6. Dental Amalgamator and heavy metal filters.

1.4.7. Dental plaster traps repair.

1.4.8. Medical Bulk Oxygen tanks, valves, fill nozzles, and supply lines.

1.4.9. Air compressors.

1.4.10. Equipment stands, supports, and platforms.

1.5. Facility Support Services

1.5.1. Carpentry, general and specialty.

1.5.2. Road and parking lot repairs and striping.

1.5.3. Seal coating of roads and parking lots.

1.5.4. Painting of road directional arrows and markings.

1.5.5. Concrete curb painting.

1.5.6. Sheetmetal and steel fabrication, general and specialty.

1.5.7. Concrete forming, pouring, repair and finishing.

1.5.8. Framing and roofing.

1.5.9. Insulation, drywall and spackling.

1.5.10. Painting and specialty wall coverings.

1.5.11. Flooring, blinds, interior and exterior signage.

1.5.12. Doors, windows, and hardware.

1.5.13. Interior design and landscape architecture.

1.5.14. Landscaping, arboriculture, gardening, sprinkler irrigations systems.

1.5.15. Cabinet manufacture, repair, and installation.

1.5.16. Electric security locks and door operators.

1.5.17. Elevator repairs and or maintenance and inspections.

1.5.18. Lawn Mowing, edging, sidewalk clean up, fertilization of grounds, and fall leaf clean up.

1.5.19. Mulching and weed prevention campus wide including lawns, flowers, shrubs, and garden areas.

1.5.20. Tree removal and stump removal.

1.5.21. Tree trimming.

1.5.22. Tree replacement.

1.5.23. Campus snow removal and sand and ice melt treatment of all campus roads, parking lots, parking garage, and all campus walkways.

2. Task Orders

2.1. During the contract period, the facility staff will identify projects for Task Orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed Task Orders before and after the receipt of the Contractor’s proposal for the requested Task Orders.

3. Performance of Work

3.1. All parts, materials, equipment, or software installed at the Spokane VA Medical Center must be approved by the VA prior to installation. Any parts, materials, equipment, or software installed without prior approval will be subject to removal and replacement with approved parts, materials, equipment, or software by the prime contractor without additional cost to the VA. All parts, materials, equipment, and software that are installed at the VA must be of the most recent and relevant edition manufactured. No obsolete or legacy parts, materials, equipment, or software will be accepted or installed at the Spokane VA Medical Center.

3.2. The prime contractor shall provide the VA with all required contractor, journeyman, and apprentice trade licenses and certifications for the prime contractor and the prime contractor employees. The prime contractor shall provide the VA with all required sub-contractor licensure and certifications as well as the licenses and certifications of the sub-contractor’s employees who will be dispatched to the Spokane VA Medical Center for trade/craft work.

3.3. The prime contractor shall ensure that all third-party software and devices installed at the Spokane VA Medical Center shall be provided to and become the property of the Spokane VA Medical Center. No proprietary software shall be allowed. All software shall be provided to the VA as a fully functional and operational copy, accessible and usable by VA employees, at no extra charge or expense.

3.4. The prime contractor will understand that any consultation, survey, or project bid work done by the prime contractor, or a sub-contractor of the prime contractor will become the exclusive intellectual property of the VA and does not obligate the VA in any way to hire the prime contractor or the prime contractor’s subcontractor to perform work based on any consultation, survey, or project bid.

3.5. The apprentice to journeyman ratio shall be one journeyman to one apprentice.

The prime contractor may choose to use all journeyman workers. The sub-contractor may choose to use all journeyman workers. The apprentice will be continuously supervised by a journeyman who is onsite working without exception. The apprentice to be supervised by a journeyman must be a fourth-or fifth-year apprentice at minimum. No helper or laborer will be permitted to take the place of an apprentice or be added to the journeyman to apprentice ratio at any time.

3.6. A fourth-year apprentice is one who has completed the third year of apprenticeship classes with a passing grade and has completed 6000 hours of on the job training under the direction of a journeyman worker in the State of Washington.

3.7. Work may take place during regular business hours, after regular business hours, on weekends, and on federal holidays based on the needs of the VA or at the request of the CO, COR, or FMS management. The Contractor will have two hours to begin work of approved emergency task orders and two working days to begin work of non-emergency task orders. Work is to be carried out in an expeditious manner without delay to completion once the contract officer sends an award and or notice to proceed to the contractor.

4. Licensure and Certification

4.1. The prime contractor must hold a current Plumbing contractor license and a current HVAC-R contractor license in the state of Washington and have a place of business within 50 miles of the Spokane, WA VAMC.

4.2. The sub-contractors who work under the prime contractor must carry the appropriate contractor’s licensure and certification for the trade/craft work they perform in the state of Washington under the prime contractor. Sub-contractors shall have the required factory certification, dealer license, industry certification, and/or State of Washington contractor licensure to perform work in their specialty trade/craft in the state of Washington sufficient to meet all specialty codes and requirements. Sub-contractors such as: electrical contractor, medical gas installer/tester/certifier, backflow device tester, test and balance (TAB) contractor, pharmacy/lab hood tester/certifier, above ground and underground utility contractor, or direct digital control contractor.

4.3. All trade/craft master, journeyman, and/or apprentice workers who are required to be licensed in the state of Washington to do their trade/craft work must hold a valid license/certification issued by the state of Washington in their specialty trade/craft if they are to be dispatched to the Spokane VA Medical Center to perform trade/craft work.

4.4. The prime contractor shall ensure that anyone who installs, repairs, or replaces Direct Digital Controls or does any programing of the Direct Digital Controls at the Spokane VA Medical Center is a certified Schneider Electric Control technician who is employed by an authorized Schneider Electric Control dealer within 50 miles of Spokane, WA.

5. Work Warranty

5.1. The prime contractor shall warranty all materials, equipment, software and labor required provided by the prime contractor or any sub-contractor working under the prime contractor for one year from the moment the materials, equipment or software is brought online and made operational. The prime contractor shall keep a record of all materials, equipment, and software installed under this SATOC to ensure the warranty dates are accurate and discernable based on each task order. The prime contractor shall ensure all warranty work is to be carried out in an expeditious manner without delay to completion once a defect is identified in material, equipment, software, or workmanship.