DRAFT STATEMENT OF WORK.pdf

DRAFT STATEMENT OF WORK/ SCOPE OF WORK:

1. The contractor shall provide qualified technician services for installation of Analyzer for the Department of Pathology/Microbiology, at Madigan Army Medical Center (MTF).

1.1 Installation shall tentatively begin after contract award based on a schedule that is coordinated with the government point of contact (POC), (possibly a Facilities Representative and a Safety Officer) to ensure that their equipment can be installed to industry standards in the identified installation areas within an agreed and appropriate timeline. Installers shall be certified by the manufacturing company of the equipment and follow all OSHA regulations and manufacturer instructions regarding installation. The installer shall use and be responsible for their own equipment to perform installation. The installer shall be accountable for repairing any property damage incurred during installation of the equipment.

1.2 Within 30 days of completion of installation the vendor shall provide in writing that all equipment is ready for normal daily operational use with verification that normal operational use training on the equipment has been provided the government POC under the supervision of the Microbiology Supervisor. The vendor shall provide two sets of operator manuals to the Department of Pathology/Microbiology, Madigan Army Medical Center (MAMC), WA. All training shall be completed within 30 days of completion of installation, excluding federal holidays.

1.3Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

2. SERVICES:

2.1. Installation services performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, and industry standards. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedures guides shall be utilized and should be provided by the manufacturer. Equipment installation technicians are responsible to be knowledgeable of applicable publications for industry equipment installation provided in accordance with established standards, principles and ethics of the profession and applicable professional specialty organizations.

2.2 Qualified installation technicians shall be prepared to assess the area, provide their own equipment and tools to access the area and adequately ensure installation by means of manpower and or machine to clearance limits of 18 inches, at no extra costs.

2.3. Contractor or his designated representative shall provide labor, parts, tools, travel, diagnostic equipment, etc, necessary to perform all services located in the Department of Pathology/Microbiology, at Madigan Army Medical Center (MAMC).

2.4. Combating Trafficking in persons (awareness program) as per FAR 52.222-50 and FAR 22.1703

3. SAFETY:

3.1. The vendor/contractor’s support services shall be responsible to coordinate with the government POC and facilities management branch for installation of equipment meeting all requirements for installation by the manufacturer, by industry standards, as required for water and electrical safety and codes, and with adherence to all policies of the users and service manuals services for equipment installation.

3.2. Installation of the equipment must work with the safety office to ensure that the egress and aisle spacing, and system installations abides by and adheres to all safety regulations.

4. REQUIREMENTS FOR ALL POSITIONS

4.1. Installers shall be certified by the manufacturing company of the equipment and follow all electrical and plumbing codes, OSHA regulations and manufacturer instructions regarding installation.

5. SECURITY

6.1. Security Identification Badges: The Contractor and contract personnel shall comply with the local installation and MAMC personnel identification and access requirements while on site.

6.2. While on site, each contract personnel shall wear visible security badge identification, provided by the military installation or MAMC, on the front of his/her outer clothing. The badge must show the full name, title and if required by the Military the word “Contractor” in front. The government POC will provide the paperwork to request identification badges.

6.3. The Contractor is responsible for absences of contract personnel due to expired identification and access documents. Such absences shall not relieve the Contractor of its obligation to perform the services required under this contract.

6.4. The contract personnel shall immediately report any lost or stolen badges to the government POC.

6.5. The contract personnel shall turn in all identification badges to the government POC, or his/her designated representative upon termination of their services under this contract.

6.6. Vehicle Registration: MAMC is located on a restricted access military installation. The Contractor/contract personnel shall comply with the local installation requirements for vehicle registration and operation on the military installation. All contract personnel must register their vehicles with the office responsible for vehicle registration to gain access onto the military installation. A valid driver’s license, Government-furnished civilian identification, proof of insurance and current registration must be presented to the Provost Marshal’s Office, at which time a DoD decal will be issued. The decal shall be placed on the vehicle’s front windshield in a point following the vehicle registration instructions.

6.7. All vehicles, with or without a Department of Defense decal, are subject to search. Contract personnel may encounter long delays for vehicle inspection and identification checks upon entering and exiting the installation. The Government will not reimburse the Contractor for time spent at installation checkpoints. Contract personnel must plan accordingly and report to work at their scheduled duty time, at their appointed place of duty within MAMC.

6.8. Contract personnel shall follow installation procedures for removal and turn-in of the vehicle decal upon termination of services under this contract.

6.9. Keys: The Contractor shall be responsible for any keys issued by the Government to contract personnel for use in the MAMC. The keys shall not be duplicated. The Contractor shall be financially responsible for the replacement of any lost keys and any associated locks. Lost keys and/or locks shall be reported to the issuing party, Department Chief, or government POC immediately upon recognition of the loss.

6.10. Safeguarding Material: The contract personnel shall be responsible for safeguarding all Government property. The Contractor shall safeguard information of a confidential or sensitive nature. All patient related information is considered confidential and sensitive. If working remotely, Contractors are prohibited from reproducing patient information in any way. This includes printing. Neither the Contractor nor any of its contract personnel shall disclose or cause to be disseminated any information concerning the operation of MAMC that could result in or increase the possibility of a breach in security or interrupt the continuity of operations or which breach the requirements of the Federal Privacy Act of 1974.

6.11. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7. CONTRACTOR MANPOWER REPORTING (CMR):

7.1. Accounting for Contract Services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address "https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including subcontractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and,

(12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall notify' the DCI POINT OF CONTACT by the 5th working day of November whether they have completed this report.

8.0. ACRONYMS AND DEFINITIONS.

ADS - Ambulatory Data System

AHA - American Hospital Association

AHLTA - Armed Forces Health Longitudinal Technology Application

AKO - Army Knowledge Online

AMA - American Medical Association

AOD - Administrative Officer of the Day

AR - Army Regulation

CAC - Common Access Card

CAMH - Comprehensive Accreditation Manual for Hospitals

CFR - Code of Federal Regulations

CHCS - Composite Health Care System

CLIN - Contract Line Item Number

DCI POINT OF CONTACT - Contracting Officer's Representative

COTR - Contracting Officer’s Technical Representative

CPT - Current Physicians Terminology

CVS - Contractor Verification System

DA - Department of the Army

DoD - Department of Defense

DODI - Department of Defense Instruction

EFT - Electronic Funds Transfer

FAR - Federal Acquisition Regulation

FSO - Facility Security Officer

FTE - Full Time Equivalent

HCP - Healthcare Provider

HIPAA - Health Insurance Portability & Accountability Act of 1996

LADS - Labor and Delivery Statistics System

MEDCENs - Army Medical Centers

MEDCOM - Medical Command

MHS - Military Healthcare System

JC - The Joint Commission (on Accreditation of Healthcare

Organizations)

KO - Contracting Officer

MTF - Medical Treatment Facility

OIC - Officer in Charge

OSHA - Occupational Safety and Health Administration

PAM - Pamphlet

PAR - Performance Assessment Report

POC - Point of Contact

PWS - Performance Work Statement

PL - Public Law

QASP - Quality Assurance Surveillance Plan

QC - Quality Control

RVU - Relative Value Units

SF - Standard Form

TA - Trusted Agent

MAMC - Madigan Army Medical Center

UCAPERS - Uniform Charts of Accounts Personnel System

9. PAYMENT:

9.1. Payment process will begin upon submission of invoice for services rendered and accepted by the government. Each invoice shall reference the contract number, equipment serviced, labor hours and parts. Payment will be made through Invoicing, Receipt, Acceptance and Property Transfer (iRAPT).

9.2. Payment will be delayed if any requirements of the scope of work are not followed.

Discrepancies that delay payment to the contractor shall be acknowledged and the government POC shall be notified in writing so that corrective actions made to ensure the discrepancy does not occur again.