Draft Statement of Work.pdf

Statement of Work

Delivery of Ice

Cadet Summer Training

1. Level 1 Antiterrorism Awareness Training.

All contractor employees, including subcontractor employees, requiring access to Fort Knox and its facilities, shall complete Antiterrorism Level I Awareness Training within 30 calendar days after contract start date. The contractor shall submit the Level 1 Training Certificates of Completion, for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR) within seven calendar days after completion of training by all employees. This provision is also applicable to all new hires, after the contract start date, and subcontractors who start phased work later in the contract. New hire and phased subcontractor training will be completed within seven calendar days after the start of work. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html

2. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractors’ employees shall comply with all applicable installation and facility security policies and procedures. Access to Fort Knox requires a valid state driver’s license, state identification card with photo, a valid U.S. passport, or a valid passport from other countries cleared by the State Department. Upon notification of contract award, the primary contractor will submit a photocopy of the front and back of each employee’s driver’s license or state identification card with photo, to include all subcontractors, within three working days to the COR. Employees hired, after the contract start date, shall also furnish the required identification to the COR within three working days. Subcontractors who start phased work later in the contract are also bound by the three working days submission requirement. The information contained therein shall be used to vet contractor personnel for entry onto the installation. The Directorate of Emergency Services will require three business days to vet the employees. Until that process is completed, there may be a delay for contractor personnel as they are vetted at a Fort Knox Point-of-Entry. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) in or around an individual facility or on the installation as a whole change, the Government may require changes in contractor security matters or processes.

3. iWATCH Training.

All contractor employees, including subcontractor employees, shall view an iWATCH program video. This video will inform employees of the types of suspicious behavior to watch for and instruct employees to report suspicious activity to their supervisor who in turn will report it to the COR. This training shall be completed within 30 calendar days of contract award and within seven calendar days of new employees’ commencing work, with the written results reported to the COR no later than seven calendar days after applicable deadlines. This provision is also applicable to subcontractors who start phased work later in the contract. The iWatch training video is available at ttp://www.knox.army.mil/partners/902d/Default.aspx

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4. All actions, required in paragraphs 1-3, are to be accomplished on a yearly basis for multi-year contracts according to the initial contract award date. Only newly hired personnel are to be vetted after the Option Year is exercised.

5. ESTIMATED QUANTITIES: Quantities are estimated only.

5.1. Cubed Ice: TRADOC authorizations are approximately 5lbs of cubed ice per day per attendee. Cadet Summer Training usually consists of approximately 11,000 personnel throughout a span of 120 calendar days (May thru August).

5.2. Blocked Ice: Blocked ice is utilized to cool bulk storage containers such as Water Buffalos (400 gallons) and CAMELS (800 gallons). TRADOC authorizes 20lbs of blocked ice per day, per 100 gallons of water per day. Over the past four years USACC has utilized a total of 90ea water buffalos and up to 16ea CAMELS over a period of 120 days (May thru August).

5.3. Historically USACC has not had to option to utilize freezer containers. It is estimated that USACC could utilize up too a maximum of five freezer containers on a yearly basis with an option to request the utilization of more for a period not to exceed 14 days for small events and potentially 30 days for longer events.

5.4. Payment will be made for actual quantities received and accepted.

6. DELIVERY INSTRUCTIONS: All deliveries shall come through Brandenburg Gate on Monday- Friday, and Chaffee Gate after hours and on weekends. The contractor shall deliver items to the designated place of delivery on request.

7. TIME OF DELIVERY: The contractor shall deliver items under this contract between the hours of 7:30 A.M. and 11:30 A.M., local time, Monday through Friday, excluding legal public holidays.

Contractor shall deliver within 24 hours after issuance of each ice delivery order and 5 days for equipment delivery order.

8. LEGAL PUBLIC HOLIDAYS: The following days have been established as legal public holidays pursuant to 5 U.S.C. Sec. 6103(A): New Year's Day, 1 January; Martin Luther King, Jr.'s Birthday, 3d Monday in January; Washington's Birthday, 3d Monday in February; Memorial Day, last Monday in May; Juneteenth National Independence Day, 19 June; Independence Day, 4 July; Labor Day, 1st Monday in September; Columbus Day, 2d Monday in October; Veterans Day, 11 November;

Thanksgiving Day, 4th Thursday in November; and Christmas Day, 25 December.

9. DELIVERY TICKETS: The contractor shall prepare delivery tickets for each shipment made under this contract, identifying the contract number and delivery order number. The Veterinary Food Inspection Office will retain one copy of the delivery ticket at the time of inspection and an authorized government representative at the point of delivery will sign and retain one copy of the delivery ticket.

10. GOVERNMENT PURCHASE CARD (GPC) ORDERS: The contractor shall establish written procedures to accept GPC charge orders. The contractor shall furnish a copy of the procedure for GPC charge orders to the KO not later than (NLT) five days prior to the contract start date. The program shall include, as a minimum:

10.1. A designated POC and telephone number for contractor personnel authorized to accept telephonic GPC charge orders. Contractor personnel shall be available to receive telephonic charge card orders during the hours of operation, 7:30 a.m. until 4:00 p.m., Monday through Friday, except legal public holidays.

10.2. Determine procedures to obtain necessary information to comply with the customer's orders and for obtaining payment after services are performed. The minimum billing information required is the GPC card holder's name, card number, and expiration date.

10.3. Determine procedures to inform charge card customers of any additional charges that will be applied to their order (such as, emergency services) and provide the customer with the total amount of their order. Contractor shall confirm with the customer that the total order amount does not exceed the customer's charge card authority.

10.4. On the day of delivery, determine procedures to provide the POC with an itemized service ticket showing items ordered and the amount charged. A copy of itemized services and charges will be provided to the Contract Administrator for all GPC transactions not issued on a Government Delivery Order.

10.5. Determine procedures to resolve payment discrepancies when the customer's GPC billing information does not accurately reflect services ordered and performed satisfactorily.

10.6. Method of Payment: Any Delivery Order awarded by the KO shall be invoiced in the Wide Area Workflow (WAWF) system for payments. Any charge card orders shall be invoiced directly to customer reflecting contract prices and will be paid by the ordering customer’s Government Purchase Card (GPC).

Description and Specifications of Products

The contractor shall furnish items under this contract complying with the following minimum specifications:

1. ICE - CRUSHED AND BLOCK

1.1. Contractor shall manufacture ice from potable bacteria-free water having not less than 4/10 parts per million of residual chlorine and obtained from an official public water supply.

1.2. Contractor shall ensure that ice manufacturing and handling equipment does not come in contact with the floor or other sources of contamination.

1.3. Contractor shall maintain structures and equipment to prevent entrance of foreign material into the water during freezing.

1.4. Contractor shall properly sanitize core-sucking devices and drip tubes before entering the water in the tanks.

1.5. Contractor shall not permit the use of tobacco in any form in the tank room or ice storage room.

1.6. Contractor employees shall wear special footgear, such as rubber overshoes or boots, on the tank room floor. Contractor shall provide facilities for sanitizing footgear. Contractor shall make extra footgear available for use by inspection personnel.

1.7. Contractor shall permit only authorized persons on the tank room floor and in ice storage rooms. The contractor shall post signs to this effect at each entrance.

1.8. Contractor shall obtain an annual food handler's health certificate for manufacturing employees, which shall include a chest x-ray.

1.9. Contractor shall handle ice in such a manner as to minimize contamination from the time it is frozen until delivery at destination. Contractor shall individually wrap block ice in plastic.

Contractor shall palletize ice products and shall wrap pallets in plastic or strap in such a manner to ensure no damage or loss at delivery point.

2. FREEZERS

2.1. Freezers at Various Locations: Freezers may be required at various locations throughout the cantonment area on the installation. Contractor shall provide lockable Freezer Units, 110V with 8 ft. power cord. The freezer must be electric 5 ft. high X 8 ft. long, 4 ft. wide and to be places at various sites within the Fort Knox Contonment footprint. The freezer must be capable of holding at least 60ea 20lb bags of cubed ice.

2.2. Freezers shall be available to rent on both a monthly or annual basis.

2.3. Contractor shall be responsible for any necessary repairs of freezers during the duration of this contract. (Request contractor makes a site visit when estimating & planning this item).

3. INSPECTION PROVISIONS: The government will perform veterinary inspections on all items to determine compliance with sanitary wholesomeness, and quality and quantity requirements stated or referenced in this contract.

4. DELIVER: 20-pound bags of crushed ice and 10-pound blocks of ice wrapped in plastic to support training in accordance with the estimated quantities, schedule and multiple delivery locations within the Fort Knox properties. The Contractor shall unload all items at each delivery location.

5. DELIVERY VEHICLES: Contractor shall deliver products under this contract by clean, closed, sanitary vehicles to prevent contamination of the products. Required to provide proper delivery equipment, such as a pallet jack, to ensure safe transport of pallets from truck/trailer to truck/trailer/freezer, if needed. US Army Cadet Command orders shall be moved from contractor truck/trailer to a government truck/trailer for storage at designated training areas.

6. DELIVERY SCHEDULE: All ice deliveries shall be made within 24 hours of receipt of all ice delivery orders and 5 days for equipment delivery order excluding holidays and weekends.

7. SANITARILY APPROVED SOURCES: The contractor shall furnish products under this contract which originate from an establishment appearing in the Directory of Sanitarily Approved Food

Establishments for Armed Forces Procurement, as published by Headquarters, U.S. Army Veterinary Command.

HISTORICAL DATA SUMMARY

MONTH BAGS ORDERED BLOCKS ORDERED

May 2,600 4,700

June 12,020 15,300

July 14,370 3,000

August 2,200 0

Total 31,190 23,000

NOTE: The above historical data (2024), reflecting the actual number of bags and blocks ordered during the period shown, is provided for informational use only. This does not guarantee or limit future performance.