Draft Statement of Work.pdf

STATEMENT OF WORK

Fire and Security Monitoring Services

SERVICES SCHEDULE: Furnish all parts, materials, labor, transportation, equipment, and tools necessary to provide Fire & Security Alarm System Monitoring, including monthly reporting and annual testing at the Ft Bliss National Cemetery, 5200 Fred Wilson Avenue, El Paso, TX 79906. The cemetery has four (4) main buildings, and the service will need to cover all of them.

1. Site Visit: Offerors or quoters are Urged & Expected to inspect the equipment on which preventive maintenance services are to be performed, and to satisfy themselves regarding the overall condition of the equipment that may affect the cost of contract performance. In no event shall failure to inspect the equipment constitute grounds for a claim after contract award. If you are planning to conduct an inspection of the equipment, YOU MUST CONTACT the following VA Cemetery personnel to make arrangements:

Francisco Gonzalez, Director – Ft Bliss National Cemetery. (915) 564-0201 Maximo Manlic III, COR – Ft Bliss National Cemetery (915) 564-0201

2. Term of Contract: The contract will contain one (1) base period effective from March 1, 2024, or From Date of Award through February 28, 2025, with four (4) one-year renewable options.

3. All-Inclusive Pricing: The Monthly Unit Cost offered must be “All-Inclusive” for all materials, labor, supervision, equipment, supplies, necessary to provide Fire and Security Alarm System monitoring. There will be no additional costs or special service charges. Invoices shall reflect only the monthly cost indicated in the Price Schedule.

4. Equipment & System: The government owned Fire & Security system consists of two (2) systems; BOSCH D7024 Fire Control/Communicator panel located in the Administrative Public Information Center Building and one (1) panel located in the Maintenance Building. There are a total of two keypads (2 LED), one located in the Administrative Building, and one located in the Maintenance Building. Other Equipment consists of:

Maintenance

Bldg.

Maintenance

Bay Administration

Bldg.

Public

Information Center Bldg.

Motion Detectors 4 2 3 1 Smoke Detectors 3 0 2 1 Strobe/Audible Alarms 4 2 0 3 Pull Station 2 1 0 1 Heat Detector 3 0 0 0 Door Sensor 5 2 4 1 Bay Door Sensor 2 4 0 0

5. Statement of Work: The required work consists of the following:

• Continuous monitoring of the Fire & Security alarm system

• Annual testing, cleaning and inspection of panels, detectors, stations, and alarms

• Service agreement for labor required to maintain equipment and parts discount.

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 CONTRACT MANAGEMENT

A.1.1 REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the

Contractor and between the cemetery and the Contracting Officer.

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(vii) The COR may not modify the intent or the terms and conditions of the contract.

(c) Contracting Officer: All administrative functions remain with the VA

Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases, and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

A.1.2 Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workmen are prohibited from passing through the service area during this period.

A.1.3 Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Representatives.

A.2 FEDERAL HOLIDAYS

All work under this contract will be done during normal business days and daylight hours unless otherwise required. The following is a list of Federal holidays:

New Year's Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day (July 4th)

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

A.3 RESPONSIBILITIES

A.3.1 INSURANCE, LICENSES & PERMITS

(a) The Contractor shall obtain all necessary licenses and permits necessary to perform the work involved and will take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor is responsible for any injury or damage during the performance of this contract including injury to himself/herself, his/her employees, or others.

(b) Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.

(c) The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Texas.

A.3.2 LIABILITY & INDEMNIFICATION

(a) The Contractor shall take all necessary precautions to prevent damage to cemetery structures and Government property. The Contractor shall be charged current replacement costs for any property damaged because of actions by Contractor personnel.

(b) It is agreed and understood that there is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from all damages, expenses or harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

(c) The Department of Veterans Affairs shall indemnify and hold harmless the

Contractor from and against any and all claims, demands, damages, liabilities or causes of action resulting from the negligent acts or omissions of the Department, its agents, and employees, acting within the scope of their Federal employment, arising from the performance of this contract.

A.3.3 MISCELLANEOUS

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance.

(b) The Contractor shall also be responsible for training and safety precautions for contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed.

Appropriate safety equipment shall be furnished by the Contractor-to-contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

(c) The C&A requirements do not apply, and a Security Accreditation Package is not required.

(End of Work Statement)