DRAFT_STATEMENT OF WORK-BottleFillingStations.pdf

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Form Rev: 10 July 2025

STATEMENT OF WORK

FOR

Deputy Chief of Staff for Personnel and Logistics (DCSPL) Install 13 Water Bottle Filling Stations

PROJECT NO: TBD

Presidio of Monterey, California

10 July 2025 (REV-1)

SW-1 DESCRIPTION OF WORK

a. Overall Scope: The work consists of furnishing all labor, equipment, and materials necessary to complete the construction project in strict accordance with the plans and specifications. This includes the removal and disposal of unnecessary fountain and plumbing materials, followed by the installation of thirteen (13) ELKAY water bottle fillers as detailed in the Scope of Work, along with all associated plumbing work.

All work shall be performed in accordance with the standards outlined in this contract, current labor market standards, and applicable building and national plumbing codes. The Contractor will demonstrate the capacity to manage multiple task orders concurrently, encompassing construction scheduling, cost estimation, quality control, and subcontractor coordination.

The Contractor is responsible for ensuring all work results in a complete, functional system and for the proper removal and disposal of all excess and waste materials generated during the project.

All work must be performed in strict accordance with the plans and specifications to remove and dispose of excess and trash material. All work performed by the contractor shall result in a complete, functional system.

b. Location: The work site is located at the Presidio of Monterey, CA, encompassing 11 buildings identified in the award as an attachment.

SW-2 PRINCIPLE FEATURES The work to be performed includes the following principal features:

a. Background: Initial assessment reveals that installing water bottle filling units at the originally requested locations would require significant plumbing modifications. To efficiently improve water access while minimizing construction costs, the Government is seeking the replacement of thirteen (13) existing fountains with new filtered units and retrofit kits, as identified in the attachment labeled “Drinking Fountain Locations & Models Floor Plans.”

The Contractor shall be responsible for all installation services, including providing necessary electrical outlets, drainage, and water supply. The Contractor will determine the most cost-effective methods to fulfill this contract, ensuring all work complies with applicable Federal, State, and local laws and regulations. The Government will provide oversight and inspection of the Contractor’s work.

b. Standards: All work shall be performed in accordance with the standards outlined in this contract and the following applicable codes and standards: ADA & ICC A117.1; ASME A112.19.3/CSA B45.4; CAN/CSA C22.2 No.120; GreenSpec®; NSF/ANSI 42, 53, 61 (Q≤1); NSF/ANSI 372 (lead free); and 401 UL 399.

In the event of conflict between manufacturer’s standards and those specified herein, the most stringent requirement shall govern.

c. Work to Done: All works meet or exceed all Army, federal, state, local and industry requirements. The contractor shall not install the new bottle filling stations until the Government approves them. After construction is completed, the contractor shall submit all required closed out submittals such as as-built drawings, O&M Manuals, warranty, etc.

1) The contractor shall coordinate and complete the project in a timely manner to reduce disruption of daily activities. The contractor shall strategically place all required barricades in order to direct traffic around work areas to protect project areas.

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2) Allow the Government Contracting Officer Representative (COR) sufficient time to inspect and accept all prep work, the contractor shall notify the Government COR, not later than three (3) working days prior to any completion.

3) All work shall be completed 100% and accepted by the Government COR. It must be tested for the State of California and Federal law requirement for potable water. If it does not meet the standards, additional work must be done.

4) The contractor shall conduct a site meeting with the Government COR prior to any procurement and or site work. The contractor shall also conduct weekly coordination meetings with the Government (COR) when work starts.

5) The contractor shall not commence any removal/demo of existing equipment, until all materials required to complete project are on hand and on site. The contractor shall not commence any work at the site until all necessary permits “notice to proceed” have been received.

6) The contractor shall ensure all material with long lead times are ordered in a timely manner.

7) Prior to installation, the contractor shall submit all products specifications and pictures to the

Government for approval.

8) Any changes alterations and/or adjustments to the statement of work and/or the “Proprietary Approval” will be approved by the Government COR prior to proceeding. If such alterations/adjustments require modification of any permits/approvals, the contractor shall not begin work on the alterations/changes until the modified approvals/notice to proceed are received.

9) The contractor shall verify the existing site conditions and the existing site dimensions prior to bid submittal.

10) The project site shall always be clean and orderly.

11) The contractor is responsible for identifying all latent conditions and shall contact the Government COR to verify latent conditions prior to continuation of work.

12) The contractor is responsible for all required dust protection; protection of existing areas surrounding the project areas and the matching of existing finishes as applicable.

13) The contractor shall develop and provide a proposed work schedule to the Government COR with a proposed work schedule and notify him/her prior to any site work.

d. Clearance For Admission to Work Site: All contractor personnel engaged in performance of work under this contract shall require local background clearance by Presidio of Monterey, Monterey CA.

SW-3 PROJECT INSTRUCTIONS

a. Coordination: Before starting any work, the contractor shall coordinate said work through the Contracting Officer. Written notification shall be given to the Contracting Officer prior to starting work. The Contractor shall take all reasonable measures necessary to minimize the disruption of the occupants during performance of contract work.

b. Weekly Progress Project Meetings: The Contractor’s Project Manager shall be available to meet weekly either at a specified location and time to discuss the project status with the Contracting Officer or their designated representative or otherwise informally via teleconference or Microsoft Teams as needed.

Normal Working Hours: The Contractor shall conduct business between the hours of 8:00 AM and 4:00 PM PST, or between 3:45 PM and 10:00 PM PST, Monday through Friday, as directed by Government

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needs. Work may be excused during Federal holidays or Government-directed facility closures due to local or national emergencies, administrative leave, or similar events.

The Contractor shall maintain an adequate workforce to ensure uninterrupted performance of all tasks defined within this SOW during regularly scheduled operating hours, Monday through Friday, excluding Federal holidays listed below:

LEGAL PUBLIC HOLIDAYS including any designated by Federal Statute, Executive Order, or Presidential proclamation.

Federal Government holidays are:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June

Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

c. Sustainable Management of Waste: The contractor shall, at his/her own expense, ensure that 60% by weight of the demolition or deconstruction material or construction waste is diverted from landfill disposal. This may be accomplished through recycling, reuse of material (such as crushed concrete or asphalt), diversion (material which may be used on a future project) or waste minimization (accurate planning and ordering, proper material storage and handling, right-sizing). A consolidated report outlining the amounts of diverted and disposed waste resulting in the 60% diversion shall be provided to the Directorate of Public Works Environmental Division. The contractor shall use the DEBRIS RECOVERY STATEMENT – Post Demolition/ Construction Form located at the end of this Statement of Work. All waste reduction measures must be in full compliance with federal, state and local regulations and in full compliance with material specifications. All measures involving storage of material on the installation or future use of the material by the installation must be coordinated in advance with the Directorate of Public Works.

d. Debris and Rubbish: The contractor shall dispose of all debris and rubbish in an off-post dump site at no additional cost to the Government per Sustainable Management of Waste defined above. The Government landfill, dumpsters, or containers shall not be used for property disposal. All waste shall be disposed of in accordance with applicable Federal, State, and local laws. Wastewater from construction activities, such as onsite material processing, concrete curing, foundation and concrete clean-up, water used in concrete trucks, forms, etc. will not be allowed to enter water ways or to be discharged prior to being treated to remove pollutants. Dispose of the construction related wastewater off-Government property in accordance with all Federal, State, Regional and Local laws, and regulations.

e. Scrap and Salvageable Materials: The Contractor retains right, and control of scrap and salvageable material generated from Government owned facilities unless otherwise defined by this contract. All Scrap and salvaged material retained by the contractor shall be removed from the Post daily at the Contractor’s expense.

Weights shall be recorded and submitted according to the Sustainable Management of Waste defined above.

f. Workmanship: All work shall be accomplished by workers skilled in the trade involved. Workmanship shall be equal to the best practices common to the trade, and shall be governed by the International Building Code, National Electrical Code and National Electrical Safety Code. All materials, workmanship, methods, and equipment shall be to complete satisfaction of the Contracting Officer or their designated representative.

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g. Payments and Invoicing: Under contract clauses, Payments under the Fixed Price Construction Contracts and

Prompt Payment for Construction Contracts, the contractor must submit a “proper” invoice to obtain payment. To prevent errors in the preparation of invoices, along with resulting delays in payment, the contractor shall meet with the Government’s Construction Representative 7 calendar days prior to submitting an invoice and reach an agreement on the Schedule of Values (i.e. quantities and percentage of completion to be billed on the invoice ref H-14 for additional details).

h. As-Built Drawings (as applicable): Contractor is responsible for keeping accurate records of the installation of all new equipment and to provide one set of as-built drawings illustrating all the work performed on this contract. Drawings are to be supplied to the Contracting Officer in the form of (1) paper, hard copy, and (1) digital copy in AutoCAD format upon completion.

i. Operation and Maintenance Manuals: Contractor is responsible to keep accurate records of the installation of all new equipment and to provide operation and maintenance (O&M) manuals for all equipment installed on this contract. O&M manuals are to be supplied in binders to the Contracting Officer in the form of (1) paper, hard copy and digital copies in PDF format upon completion for each Master Division. For example, O&M manuals shall be provided in separate binders for different items, i.e. domestic plumbing items shall be in separate binders from HVAC equipment; fire alarms should be separated from access control.

j. Preparation of DD Form 1354 (Transfer of Real Property): The Contractor is responsible for submitting a final DD 1354 upon completion of construction. The Government will furnish the Contractor with a DD Form 1354 checklist to use to produce a draft Form 1354. The completed checklist and prepared draft Form DD 1354 shall be submitted to the Government prior to completion of construction for review and comments.

The Government shall have two (2) weeks for review of the draft to provide comments back to the Contractor.

The Contractor shall make revisions, as necessary, to the DD1354 before final submission upon completion of the construction.

k. Warranty: Provide a list of the material suppliers by Master Division with names and phone numbers for all warranties to the Contracting Officer.

SW-4 SAFETY REQUIREMENTS

The Contractor shall comply with all safety measures outlined in the Occupational Safety and Health Administration (OSHA) safety standards 29 CFR 1910 and 29 CFR 1926 and the Army Corp of Engineers EM385-1-1 used for all construction on Army Installations. The Contractor will also comply with AR 385-10 and DA PAM 385-10 Chapter 4-4 a. thru g. The contractor will have the below listed plans on hand for inspection by the Contracting Officer upon request.

a. Site Specific Safety Plan

b. Activity Hazard Analysis (AHA) EM 385-1-1

c. Position Hazard Analysis (PHA) EM 385-1-1

SW-5 APPROVAL OF MATERIALS, EQUIPMENT & SUBMITTALS

a. Within 15 calendar days of contract award and before installation, the Contractor shall submit for approval all items listed. The Government has 10 working days to review and return submittals once they are received with exception of Historic Properties. For projects pertaining to Historic Properties, to comply with the Section 106 process, the Government shall have 45 days for each submittal as the State Historic Preservation Office has 30 days from receipt to review and provide comment. All submittals shall be approved before work requiring the materials can be used on the project. The contracting officer may request submittals in addition to those listed below when deemed necessary to adequately describe the work covered in this contract.

b. Submittals shall be e-mailed to the Contracting Officer at:

usarmy.leavenworth.acc-micc.mbx.construction@mail.mil

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c. Submittals shall be labeled utilizing the keyword “submittal” with the contract number, task order, building number, and submittal short description or number.

(e.g. Submittal_23-C-0001_Bldg_#610_bottlefilling)

Material Safety Data Sheet shall be provided when hazardous chemicals are used.

Construction Schedule – Schedule shall be viewable in PDF SW-2c 4 – Materials Submittals SW-3c - Debris Recovery Statement Form SW-3f - As-Built Drawings SW-3g – Schedule of Values (SOV) SW-3i - Operation and Maintenance Manuals SW-3j - Draft DD 1354 Form & Final DD 1354 Form SW-3k - Warranty Information SW-4a-b – Site Specific Safety Plan (including Activity & Position Hazards) SW-6 - Quality Control Plan SW-7 - Project Signage H-7 – Asbestos Abatement, Mold Remediation, Chemical Disposal (as applicable)

[LIST ALL OTHER REQUIRED SUBMITTALS HERE]

SW-6 QUALITY CONTROL

This contract has a requirement for quality control. The Contractor must maintain adequate continuous quality control over each phase of his/her operation. When the Contractor signs the contract, he/she assumes the responsibility for producing the required product within the time stated. The contractor must establish and implement a system for controlling his/her daily operations to comply with this commitment. The Contractor quality control shall include the following items:

a. The Contractor shall provide and maintain an effective Quality Control Program (QC). Sufficient inspections to ensure conformance to the Statement of Work shall be performed on a continuing basis. After the contract is awarded, and prior to starting on-site construction, the Contractor shall meet with the Contracting Officer at a pre-construction conference and discuss the quality control requirements.

b. The Contractor's quality control program shall include three phases of inspection and tests as follows:

1. Preparatory Inspection prior to beginning work on-site shall include but is not limited to performing a physical examination of materials existing conditions of surroundings and equipment to assure that they conform to approved shop drawings or submittal data and that all materials and/or equipment are on hand.

2. Initial Inspection shall be conducted as soon as work begins on a representative portion of work and shall include examination of the quality of workmanship as well as a review of control testing for compliance with contract requirements.

3. Continuing Inspection shall be performed as work Progresses, including control testing, until completion of that feature of the work.

c. A daily inspection report shall be submitted on the first workday following the date covered by the report.

The report shall be deemed late at the end of the following workday. The Contractor shall stop work, pending satisfactory correction of any deficiency noted by the quality control staff or by the Contracting Officer or their designated representative. The contractor shall not proceed upon any feature of work containing uncorrected work. Upon any contract discrepancy found by the Contracting Officer or their designated representative, a DA Form 5479-R will be prepared by the CO. Notations on quality control reports will not be acceptable as a substitution for other written reports by the Contractor if required under

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Contract Clauses. No payment estimate will be processed under this contract until the entire Quality Control Plan has been approved and until overdue daily QC reports are properly executed and furnished.

SW-7 PROJECT SIGNAGE

a. The contractor shall provide all necessary signage to notify installation personnel of construction. If construction signage is damaged due to weather, it will be the contractor’s responsibility to replace.

b. Signage shall be 2’ x 3’. Signage size may change depending on project and proposed location. Size changes must be requested through the contracting officer.

c. Signage shall be installed at a minimum 1 week prior to start of construction. If signage is to be placed in the ground, plan adhering to standards as defined by the California MUTCD and other regulations. If possible, install signage on existing structures.

d. Exact verbiage for the signage shall be approved by the contracting officer prior to installation. All text shall be black and at an appropriate size in proportion to the individual signs. The following are items required as a minimum to be included on the signage:

1. Basic title

2. Purpose of project

3. General time frame of project, i.e. Fall 2025

4. Use phrases such as: Pardon our dust, thanks for your patience or watch for construction equipment when appropriate to the project.

e. If relevant to the project, a picture shall be used to convey the project to the public. DPW can assist with providing an appropriate image for the signage.

-- End of Statement of Work --