DRAFT Statement of Work 1 May 26.docx

PROJECT TABLE OF CONTENTS DIVISION 01 - GENERAL REQUIREMENTS

SUMMARY OF WORK

ADMINISTRATIVE REQUIREMENTS

SUBMITTAL PROCEDURES

SUSTAINABILITY REQUIREMENTS AND REPORTING

GOVERNMENTAL SAFETY REQUIREMENTS

TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

TEMPORARY ENVIRONMENTAL CONTROLS

PROJECT IDENTIFICATION

REMOVAL, RELOCATION, OR INSTALLATION OF

GOVERNMENT-FURNISHED PROPERTY

CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

CLOSEOUT SUBMITTALS

OPERATION AND MAINTENANCE DATA

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

CEHNC MRR Design-Build Base Contract Division 01 Specifications April 2026

SECTION TABLE OF CONTENTS DIVISION 01 - GENERAL REQUIREMENTS SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

1.2 DEFINITIONS

1.2.1 Sustainable Development

1.2.2 Site Investigation

1.2.3 Work Plan (Design Submittal)

1.2.4 Medical Facilities Repair and Renewal (MRR) Project

1.2.5 Medical Facilities Repair and Renewal (MRR) Action

1.2.6 Task Order

1.3 SUBMITTALS

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

1.4.2 Location

1.5 CERTIFICATION OF TASK ORDERS

1.6 OCCUPANCY OF PREMISES

1.7 EXISTING WORK

1.8 LOCATION OF UNDERGROUND UTILITIES

1.8.1 Notification Prior to Excavation

1.9 SECURITY REQUIREMENTS

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 LEVEL OF EFFORT

3.2 ACTIVITIES UNDER MEDICAL REPAIR AND RENEWAL (MRR) PROJECTS

3.2.1 Site Investigation

3.2.1.1 Site Investigation

3.2.1.2 Site Investigation Report

3.2.1.2.1 Site Description

3.2.1.2.2 Site Information

3.2.1.2.3 Hazard Assessment and Risk Analysis

3.2.1.2.4 Problem Areas

3.2.1.2.5 Disruption Plan

3.2.1.2.6 Asbestos and/or Lead Containing Material Abatement (Removal/Encapsulation) Identification

3.2.1.2.7 Hazmat Survey

3.2.1.2.8 Preliminary Studies

3.2.2 Work Plan (Design Submittal)

3.2.3 MRR Construction

-- End of Section Table of Contents --

SECTION 01 11 00 Page 10

SECTION 01 11 00 SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

Obtain and update all publications listed below as well as any others that are used in response to the requirements of task orders. Work done under the individual task orders shall utilize the latest issue of the publications dated at the time of award of the task order. When a required publication is not referenced in this list, or in the task order, the Contractor shall utilize a commercial standard that has national applications.

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

INTERNATIONAL CODE COUNCIL (ICC)

U.S. ARMY CORPS OF ENGINEERS (USACE)

U.S. ARMY CORPS OF ENGINEERS, HUNTSVILLE CENTER (CEHNC)

HNC-PR-ED-2000.10 HNC Engineering Guidance Design Manual

U.S. DEPARTMENT OF DEFENSE (DOD)

MIL-STD-1691 Construction and Material Schedule for Military Medical and Dental Facilities

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 1-300-08 Criteria for Transfer and Acceptance of DoD Real Property

Architecture

Roofing

Interior Design

Civil Engineering

Control Systems

UFC 4-510-01 Design Military Medical Facilities

1.2 DEFINITIONS

1.2.1 Sustainable Development

Definitions pertaining to sustainable development are as defined in UFC 1-200-02, Section 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.2.2 Site Investigation

The site investigation is an inspection of an installation, facility, or system to evaluate areas and to obtain specific information pertaining to a MRR action. Validation of the task order scope of work (SOW) shall also be accomplished during the initial site meeting. During the process of verification of the SOW each item must be reviewed by the attendees and agreed to as evidenced by date and signature by the appropriate parties at the meeting (typically the customer and contractor leads) on each item in the SOW.

1.2.3 Work Plan (Design Submittal)

The work plan or design submittal is the minimal design documentation required for Huntsville Center (HNC) to monitor the Contractor's efforts with regard to scope, schedules, costs, codes, and standards in order to perform a MRR action to design, construct and/or correct a facilities repair and/or renewal situation. The level of detail in the work plan or design submittal is contingent upon the effort delineated in the task order scope of work, scope of work validation and information gathered during the site visit by the contractor. The detail can vary from a project which may include detailed drawings, engineering calculations, criteria, manufacturers' data, comprehensive schedules, etc. to a minor project which may only require simple drawings and schedules, catalog cuts, etc.

1.2.4 Medical Facilities Repair and Renewal (MRR) Project

The MRR project is a project undertaken to construct or correct a facilities repair and/or renewal situation identified by the facility. These projects are activated by a task order based on the facility requirements.

1.2.5 Medical Facilities Repair and Renewal (MRR) Action

The MRR action is the action taken to construct or correct a facility’s repair and/or renewal situation. It results from the implementation of a work plan or other documents as provided.

1.2.6 Task Order

A task order is a directive issued to the Contractor by the Contracting Officer, which states the requirements for the MRR actions to be performed under this contract. Tasks are defined as individual efforts to be performed by a Contractor, which are contained in a task order.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. An "S" following a submittal item indicates that the submittal is required for the Sustainability Notebook to fulfill federally mandated sustainable requirements in accordance with 01 33 29 SUSTAINABILITY REQUIREMENTS AND REPORTING. Submit the following in accordance with 01 33 16.00 10 DESIGN DATA (DESIGN AFTER AWARD) and Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Site Investigation Report; G Disruption Plan; G

1.4 WORK COVERED BY CONTRACT DOCUMENTS

Complete all work and services under this contract in accordance with schedules that are established in each task order. Work will vary from site to site and will require extensive knowledge of medical facilities repair and renewal (MRR) projects. Submittal dates will be included in the individual task orders if required. Otherwise provide in the task order proposal. These dates identify when information is due in the issuing Government office and other addresses identified in the individual task orders.

1.4.1 Project Description

This contract is intended to provide quick response for facility repair, renovation, conversion, alteration, additions, construction, equipment procurement/installation, and maintenance services on installed equipment/systems at Government installations and facilities. Medical facility work must conform as applicable to the requirements of the Joint Commission, Management of the Environment of Care Standards and Life Safety Management Standards; Facility Guidelines Institute's Guidelines for Design and Construction of Hospitals and Outpatient Facilities; the Department of Health and Human Services - Centers for Disease Control and Prevention; the College of American Pathologists; the Center for Health Promotion and Preventive Medicine (CHPPM); and the American Association Accreditation Laboratory Animal Care. Comply with the requirements of the technical criteria presented in the specifications, with particular emphasis on compliance with UFC 4-510-01 and applicable NFPA Standards. Compliance with additional criteria not referenced in the specifications may be required by the individual task order scope of work. Associated aspects include, but are not limited to, sustainability principles, cost engineering, antiterrorism and force protection requirements, safety improvements, systems engineering, and industrial control systems.

1.4.2 Location

This contract may apply to various Department of Defense (DOD) installations and facilities (CONUS), the National Guard, and, pursuant to applicable authorities for interagency and intergovernmental support, to federal agencies, state and local governments on a case specific basis.

Task orders may be awarded for work to be performed through-out the United States, including Alaska, Hawaii, and all US territories. The exact location will be shown by the Contracting Officer for each task order.

1.5 CERTIFICATION OF TASK ORDERS

Unless otherwise indicated in the project task order, active registered professional engineers, architects, and industrial hygienists shall certify work plan/design documentation with their signature and stamp all task order efforts, ensuring proper usage of codes and standards. Each drawing sheet shall be certified. Certify the cover sheet of the specification sheet. Design documentation must be certified by the appropriate design discipline. Provide certification in accordance with the state requirements when required i.e.; New York requires certified New York professionals.

Use only personnel who possess current EPA, state and local (as necessary), accredited and licensed as Asbestos Inspectors, Asbestos Management Planners and Asbestos Project Designers, as appropriate, for the asbestos work defined in this Contract. The contractor shall employ only accredited lead risk assessor(s) (inspectors) to perform the LBP work defined in this Contract. These accredited asbestos personnel shall be accredited in the state that the work is being conducted (as applicable).

1.6 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

Since the facilities are typically in full operation throughout the duration of projects, minimize interference with the daily operation of the Medical Treatment Facilities (MTF) or other facility, and mitigate safety concerns for both contractor employees and MTF/facility staff and patients. Develop with the MTF staff an Infection Control Risk Assessment (ICRA) for all work within the facility, and comply with the infection control measures identified in the ICRA for all work performed in the facility.

1.7 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.8 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.8.1 Notification Prior to Excavation

Notify the Contracting Officer at least 7 days prior to starting excavation work.

1.9 SECURITY REQUIREMENTS

Contract Clause "FAR 52.204-2, Security Requirements applies. Provide site security (fencing, lighting, or guard service) as required by each task order. However, at a minimum, maintain the site and all other contractor-controlled areas in such a manner as to minimize the risk of theft, vandalism, injury, or accident. Comply with site security regulations.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 LEVEL OF EFFORT

The type and magnitude of task order projects will vary greatly; prepare the level of design and documentation appropriate to the size and complexity of the project, as indicated in the task order request for proposal and scope of work.

3.2 ACTIVITIES UNDER MEDICAL REPAIR AND RENEWAL (MRR) PROJECTS

The activities to be performed under this contract and subsequent task orders are described in general terms below (this list is not all-inclusive). The specific tasks to be performed will be identified in each task order. At the completion of each task order, the results, documented and conceptual, become the property of the Government.

3.2.1 Site Investigation

Within fourteen working days after the task order notice to proceed is issued, start the site investigation. Prior to any site investigation, submit a Site Visit Accident Prevention Plan (SVAAPP), refer to Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS. Prior to the site investigation, conduct a pre-site visit teleconference/meeting with key representatives of the organizations associated with the effort to determine the minimum requirements of the meeting. Set up the Pre-Site visit meeting conference call with all required Government representatives for the presentation of the contractor's deliverables identified in the Pre-Site Visit Checklist prior to the site visit.

3.2.1.1 Site Investigation

Visit the site, building, or area as directed or indicated in the task order for the purposes of gathering data to develop the design. Unless stated otherwise in a task order, the site investigation includes the following as a minimum:

a. Investigate each of the problem areas stated in the task order. Investigate and analyze any obvious code or accreditation violations.

b. Review existing as-built drawings, maintenance records, and other pertinent documentation as required to fulfill the requirements of the task order.

c. Interview on-site maintenance personnel and staff as required to fulfill the requirements of the task order.

d. Gather data required to prepare a site description, a hazard and risk analysis, a site control document, and a site disruption plan, which itemizes actual, probable and potential interruptions to installation operations along with recommendations to reduce the effects of unavoidable interruptions.

e. Operate existing systems/equipment, as applicable, under the direction of installation personnel in order to isolate and evaluate problem areas.

f. Investigate and document the presence or absence of asbestos/lead containing material in the proposed work areas and surrounding areas with the goal of preparing an abatement plan. At the completion of the documentation review, conduct an on-site investigation of the proposed work area in conjunction with facility personnel to visually locate and identify asbestos/lead containing material. Material which cannot be proven to be non-asbestos/lead containing, is considered to be asbestos/lead containing and treated accordingly. If no asbestos/lead containing material is encountered or presumed present, so certify in writing.

g. Supplementing the Government conducted survey, conduct a Hazmat Survey and identify areas that will be abated during the course of the task order. When Government-provided surveys show where abatement is necessary in an area affected by the project, treat this area as hazmat regardless of whether this survey shows the area as hazardous or not.

3.2.1.2 Site Investigation Report

If required by the task order, submit a Site Investigation Report documenting the site investigation. Include meeting minutes; site conditions, all data gathered, customer requirements and scope clarifications. Include a synopsis which defines all design alternatives evaluated as well as the results. Present the Report as a stand-alone document, or as a part of the work plan or design submittal as required by the task order. The Site Investigation Report must include (as a minimum, or as defined in the Task Order) individual sections for each of the topics defined below.

3.2.1.2.1 Site Description

Provide a brief description of the site under investigation, including a complete summary of safety and health hazards anticipated on site.

3.2.1.2.2 Site Information

Provide a list of people contacted during the visit, as well as any relevant information obtained.

3.2.1.2.3 Hazard Assessment and Risk Analysis

Provide a complete description of the work to be performed with a complete summary of hazards anticipated. Identify the safety and health hazards that may be encountered for each task or site operation to be performed. Each task/operation is to be discussed separately. Material Safety Data Sheets (MSDS) for each hazardous substance discovered or brought on site shall be documented.

3.2.1.2.4 Problem Areas

Include a narrative description of each problem area (related to MRR action) that was investigated during the visit. Also include a list of any code or accreditation violations in these areas. Indicate areas investigated which warrant further study and those, which do not warrant further efforts.

3.2.1.2.5 Disruption Plan

Develop and submit a site disruption plan, signed off by installation personnel, which identifies actual, probable, and potential interruptions to installation operation. Also include the requirements of any transition plans needed. Where interruptions are necessary, schedule and approve in advance in writing by the Facility Manager. Submit to the Facility Manager a plan for interruption(s) and maintaining normal operation of the facility. Give a minimum of 14 calendar days (unless otherwise noted in the task order) notice to the Facility Manager prior to shutdown of utilities, thoroughfares, building operations, etc. via a written letter identifying the date, location, duration, need, and whatever precautions that will be taken (to include but not be limited to compliance with standard trade practice and safety requirements). Provide a copy of this notice to the COR with the original to the Facility Manager (FM)/Directorate of Public Works (DPW). Coordinate the timing of work with the Facility Manager. After an agreement has been reached regarding the construction schedule, no extra expense will be allowed for work delays due to failure to maintain the schedule unless such delays are the result of Government actions. All outages are subject to the approval of the Facility Manager. When required by the facility, schedule outages after hours and/or weekends to minimize the interruption of normal operations.

3.2.1.2.6 Asbestos and/or Lead Containing Material Abatement (Removal/Encapsulation) Identification Indicate whether asbestos/lead containing material are present at the proposed work site. If any local documentation exists or testing has been completed by the facility, the Contractor shall provide the title of the documentation/testing in the site investigation report and indicate the findings of that documentation/testing. The contractor shall be responsible for the validation of the local documentation or testing. The names of any individuals interviewed during the site investigation shall also be included in the report. If no asbestos/lead containing material is encountered during the site investigation, the Contractor shall so indicate in writing.

3.2.1.2.7 Hazmat Survey

Report hazmat not previously identified in the Government conducted survey.

3.2.1.2.8 Preliminary Studies

Include any preliminary studies, feasibility studies, life cycle cost analysis, or any other reports, documentation, or general information used in decision making, preliminary design, or design alternates. Conduct life cycle cost studies in accordance with National Institute of Technology and Standards Handbook 135 utilizing Department of Energy Escalation Rates and other applicable data as specified in the task order or directed by the Contracting Officer.

3.2.2 Work Plan (Design Submittal)

Develop the work plan (design submittal) in accordance with the level of effort specified by the task order, as detailed in Section 01 33 16.00 10 DESIGN DATA (DESIGN AFTER AWARD). Regardless of the size of the MRR action project, the work plan (design submittal) must provide adequate detail to effectively evaluate and carry out the MRR action process. Submit as specified in Section 01 33 16.00 10 DESIGN DATA (DESIGN AFTER AWARD).

3.2.3 MRR Construction

Carry out MRR action of the system, facility or installation in accordance with the Government accepted design or as otherwise directed by the Contracting Officer.

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SECTION TABLE OF CONTENTS DIVISION 01 - GENERAL REQUIREMENTS SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.2 SUBMITTALS

1.3 COLOR BOARDS

1.4 VIEW LOCATION MAP

1.5 PROGRESS AND COMPLETION PICTURES

1.6 MINIMUM INSURANCE REQUIREMENTS

1.7 IDENTIFICATION BADGES

1.8 SUPERVISION

1.8.1 Minimum Communication Requirements

1.8.2 Superintendent Qualifications

1.8.2.1 Duties

1.8.3 Non-Compliance Actions

1.9 MEDICAL FACILITY PRECONSTRUCTION CONFERENCE

1.9.1 Preliminary Teleconference

1.9.2 Preconstruction Conference

1.9.2.1 Preconstruction Conference Presentation

1.9.2.2 Preconstruction Conference Discussion Items

1.10 INSTALLATION RULES AND REGULATIONS

1.11 WORK HOURS AND GOVERNMENT HOLIDAYS

1.12 FACILITY AND ROOM ACCESS

1.13 FACILITY TURNOVER PLANNING MEETINGS

1.14 PARTNERING

1.14.1 Informal Partnering

1.15 AVAILABILITY OF CAD DRAWING FILES

1.16 ELECTRONIC MAIL (E-MAIL) ADDRESS

1.17 PUBLIC AFFAIRS

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 PAYMENT REQUEST PROCEDURES

3.1.1 Schedule of Values

3.1.2 Pay Request Submission Requirements

SECTION 01 30 00 Page 1

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

The publications listed below form a part of this specification to the extent referenced. Work done under the individual task orders shall utilize the latest issue of the publications dated at the time of award of the task order. The publications are referred to within the text by the basic designation only.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability Notebook, in conformance to Section 01 33 29 SUSTAINABILITY REQUIREMENTS AND REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES and 01 33 16.00 10 DESIGN DATA (DESIGN AFTER AWARD):

SD-01 Preconstruction Submittals View Location Map Progress and Completion Pictures Medical Facility Preconstruction Conference documentation; G SD-04 Samples Color Boards; G Interior Materials Finish; G SD-07 Certificates Telephone Conversation/Correspondence Record Certification of Computer Media

1.3 COLOR BOARDS

If required in the task order, submit five sets of color boards within 90 calendar days after Contract Award. Each set of boards must include samples of colors and finishes of interior surfaces, such as walls, floors, and ceilings. Present the samples on 8 by 10-1/2 inch boards (modules) with a maximum spread of 24 by 31-1/2 inches for foldouts. Design modules to fit in a standard loose-leaf, three-ring binder. Where special finishes such as architectural concrete, carpet, or prefinished textured metal panels are required, submit samples not less than 12 inches square with the board. If more space is needed, more than one board per set may be submitted. Certify that the color samples have been reviewed in detail, and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated.

Submittal of color samples does not relieve the Contractor of the responsibility to submit samples required elsewhere herein.

Color boards must reflect all actual finish textures, patterns, and colors required for this contract.

Label materials with the finish type, manufacturer's name, pattern, and color reference.

Affix samples on 8-1/2 by 11-inch boards and boards and submit in 3-ring binders.

1.4 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.5 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file.

Include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.6 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.7 IDENTIFICATION BADGES

Furnish to each employee, and require each employee engaged on the work to display identification. Immediately deliver prescribed identification to the Contracting Officer for cancellation upon release of any employee.

When required, obtain and provide fingerprints of persons employed on the project. Contractor and subcontractor personnel display identifying markings on hard hats clearly identifying the company for whom the employee works.

Application for and use of badges will be as directed. Immediately report instances of lost or stolen badges to the Contracting Officer.

1.8 SUPERVISION

1.8.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.8.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.8.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.8.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.9 MEDICAL FACILITY PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Address the following activities during the Preconstruction Period:

a. All items needing approval are coordinated with the Client (value added options, critical submittals, construction site approval documents, etc.) add customer required time constraints, phasing requirements, Government Furnished Equipment (GFE) issues, transition and moving issues etc.

b. Review all documents, requirements, standards, and codes.

c. Verify existing conditions.

d. Discuss Infection Control, Risk Management Plan, and Reporting.

1.9.1 Preliminary Teleconference

For each task order, hold a preliminary teleconference prior to the actual pre-construction conference. Address each item listed in paragraph PRE-CONSTRUCTION PERIOD ACTIVITIES. Present this information to explain to the stakeholders how the project will be executed. Provide a copy of the presentation and the minutes of the meeting as a construction submittal.

1.9.2 Preconstruction Conference

This conference will allow an opportunity to ask questions about the Government's supervision and inspection of contract work, security requirements, regulations, etc. The Contracting Officer, or authorized representative, may invite installation, using service, engineering, and/or security personnel as well as other involved Government personnel to attend this conference. Major subcontractors who will engage in the work must also attend.

1.9.2.1 Preconstruction Conference Presentation

Provide a presentation walking the Client through the scope of work and the construction phase. Review the following items at this meeting:

Review the following items at this meeting:

a. Risk Management

b. Contractor Reporting System

c. Infection Control Risk Assessment/Infection Control Plan

1.9.2.2 Preconstruction Conference Discussion Items

The following is a list of items for discussion during this conference. Do not consider this to be a complete listing.

a. Authority of the Contracting Officer, or authorized representative, and procedures for administering the contract.

b. Labor standards provisions.

c. Contract modification and administration procedures.

d. Payment estimate data and procedures.

e. Insurance requirements.

f. Performance evaluation.

g. Perceived risks and mitigation factors.

h. Weekly meetings for construction, time, place and attendees.

i. Schedule, milestones, critical submittals, disruption plan, Safety measures.

j. Work hours and government holidays.

1.10 INSTALLATION RULES AND REGULATIONS

Regardless of whether site of the work is on a military reservation or on a civilian installation associated with the military, observe all rules and regulations issued by the Commanding Officer/Director covering general safety, security, sanitary requirements, pollution control, work hours, storage areas, utility availability and use, utility interruptions, site conditions, environmental compliance, clean up, conduct and dress, work in areas with others, excavation permits, access to work areas, traffic regulations, as well as any other pertinent information requested by the Contractor or provided by the authorized installation technical representative. Information regarding these requirements may be obtained by contacting the authorized installation technical representative, who will provide such information or assist in obtaining same from appropriate authorities.

1.11 WORK HOURS AND GOVERNMENT HOLIDAYS

Specific work hours will be set for each task order. Set standard work hours at preliminary teleconference or by Contracting Officer. If not set prior, standard work hours should be between 0800-1700 unless otherwise set by Contracting Officer. Note that Government employees will not be accessible during the following Government holidays: New Year’s Day, Martin Luther King Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

1.12 FACILITY AND ROOM ACCESS

Keys will be provided to allow access to rooms when required to perform the work. Do not remove provided keys from the premises of the medical facilities buildings, duplicate, or issue to any individual to be retained in his possession while not physically performing duties specified herein. Replace all lost keys. In the event that Contractor personnel lose a master key, at the discretion of the Contracting Officer, replace all keys and locks in that system. Furnish a keying scheme compatible with the remaining building lock system and an equal number of keys existing in the old system.

1.13 FACILITY TURNOVER PLANNING MEETINGS

Key personnel will meet to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the Preconstruction Conference meeting and convene at the Facility Turnover Meetings once the project has reached approximately 75 percent completion or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first. The Contracting Officer's Representative will lead the meetings and guide discussions based on an agenda provided by the Government.

1.14 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), MRR Program Government representative, the District/Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

1.14.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor. The Partners will determine the frequency of the follow-on sessions, at no more than three to six month intervals.

1.15 AVAILABILITY OF CAD DRAWING FILES

If available, after task order award and upon request, the electronic drawing or model files will only be made available for use in preparation of construction drawings and data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the

Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic drawing files are not construction documents. Differences may exist between the files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If these electronic files are used, duplicated and/or modified for use in producing construction drawings and data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.16 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

1.17 PUBLIC AFFAIRS

Do not publicly disclose any data generated or reviewed in accordance with DFARS clause 252.204-7000, Disclosure of Information.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 PAYMENT REQUEST PROCEDURES

Submit, once per month, a payment request using RMS in accordance with the applicable FAR clause 52.232 entitled "Payments under Fixed-Price Construction Contracts," "Payments Under Time-and-Materials and Labor-Hours Contracts," and "Payments Under Fixed-Price Architect-Engineer Contracts."

Payment requests will be provided in accordance with the requirements of this section and in accordance with Section 01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM) and Section 01 32 01.00 10 PROJECT SCHEDULE.

3.1.1 Schedule of Values

All invoices must also include a schedule of values which breaks down the CLINs as they are listed in the contract, with all tasks listed under each CLIN along with a subtotal for each CLIN. The CLINs must match the break down on the ENG Form 93. In addition to the schedule of values, provide the following:

a. Project schedule for all invoices.

b. A release of claims form with final invoices.

c. Typed name with signature on invoice documents.

d. Date on or after the end date of the period of performance covered by that invoice billing period.

3.1.2 Pay Request Submission Requirements

Pay requests will be performed in RMS per Section 01 45 00.15 10 Resident Management System Contractor Mode (RMS CM). Prior to submission of a pay request, Contractor shall utilize the Contractor Pay Request Worksheet that is generated out of the reports in RMS to review the requested percentage updates to the cost loaded activities that are being billed against with the On-Site Government Quality Assurance Representative (QAR). Both the QAR and Contractor are required to sign and date the worksheet prior to submission of the pay request. The signed updated percentage activity report is to be uploaded in RMS upon submission of the pay request. All pay requests received after 5:00 P.M. Central Standard Time Monday through Friday will be considered received the following business day.

SECTION TABLE OF CONTENTS DIVISION 01 - GENERAL REQUIREMENTS SECTION 01 32 01.00 10

PROJECT SCHEDULE

PART 1 GENERAL

1.2 SUBMITTALS

1.3 PROJECT SCHEDULER QUALIFICATIONS PART 2 PRODUCTS

2.1 SOFTWARE

2.1.1 Government Default Software

2.1.2 Contractor Software

2.1.2.1 Primavera

2.1.2.2 Other Than Primavera PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.2 BASIS FOR PAYMENT AND COST LOADING

3.2.1 Activity Cost Loading

3.2.2 Withholdings / Payment Rejection

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

3.3.2 Activity Durations

3.3.3 Design and Permit Activities

3.3.4 Procurement Activities

3.3.5 Mandatory Tasks

3.3.6 Government Activities

3.3.7 Standard Activity Coding Dictionary

3.3.7.1 Workers Per Day (WRKP)

3.3.7.2 Responsible Party Coding (RESP)

3.3.7.3 Area of Work Coding (AREA)

3.3.7.4 Modification Number (MODF)

3.3.7.5 Bid Item Coding (BIDI)

3.3.7.6 Phase of Work Coding (PHAS)

3.3.7.7 Category of Work Coding (CATW)

3.3.7.8 Feature of Work Coding (FOW)

3.3.8 Contract Milestones and Constraints

3.3.8.1 Project Start Date Milestone and Constraint

3.3.8.2 End Project Finish Milestone and Constraint

3.3.8.3 Interim Completion Dates and Constraints

3.3.8.3.1 Start Phase

3.3.8.3.2 End Phase

3.3.9 Calendars

3.3.10 Open Ended Logic

3.3.11 Default Progress Data Disallowed

3.3.12 Out-of-Sequence Progress

SECTION 01 32 01.00 10 Page 10

3.3.13 Added and Deleted Activities

3.3.14 Original Durations

3.3.15 Leads, Lags, and Start to Finish Relationships

3.3.16 Retained Logic

3.3.17 Percent Complete

3.3.18 Remaining Duration

3.3.19 Cost Loading of Closeout Activities

3.3.19.1 As-Built Drawings

3.3.19.2 O & M Manuals

3.3.20 Early Completion Schedule and the Right to Finish Early

3.4 PROJECT SCHEDULE SUBMISSIONS

3.4.1 Preliminary Project Schedule Submission

3.4.2 Initial Project Schedule Submission

3.4.2.1 Design Package Schedule Submission

3.4.3 Periodic Schedule Updates

3.5 SUBMISSION REQUIREMENTS

3.5.1 Data CD/DVDs

3.5.2 Narrative Report

3.5.3 Schedule Reports

3.5.3.1 Activity Report

3.5.3.2 Logic Report

3.5.3.3 Total Float Report

3.5.3.4 Earnings Report by CLIN

3.5.3.5 Schedule Log

3.5.4 Network Diagram

3.5.4.1 Continuous Flow

3.5.4.2 Project Milestone Dates

3.5.4.3 Critical Path

3.5.4.4 Banding

3.5.4.5 Cash Flow/Schedule Variance Control (SVC) Diagram

3.6 PERIODIC SCHEDULE UPDATE

3.6.1 Periodic Schedule Update Meetings

3.6.2 Update Submission Following Progress Meeting

3.7 WEEKLY PROGRESS MEETINGS

3.8 REQUESTS FOR TIME EXTENSIONS

3.8.1 Justification of Delay

3.8.2 Time Impact Analysis (Prospective Analysis)

3.8.3 Forensic Schedule Analysis (Retrospective Analysis)

3.8.4 Fragmentary Network (Fragnet)

3.8.5 Time Extension

3.8.6 Impact to Early Completion Schedule

3.9 FAILURE TO ACHIEVE PROGRESS

3.9.1 Artificially Improving Progress

3.9.2 Failure to Perform

3.9.3 Recovery Schedule

3.10 OWNERSHIP OF FLOAT

3.11 TRANSFER OF SCHEDULE DATA INTO RMS/QCS

3.12 PRIMAVERA P6 MANDATORY REQUIREMENTS

SECTION 01 32 01.00 10 PROJECT SCHEDULE

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. Work done under the individual task orders shall utilize the latest issue of the publications dated at the time of award of the task order. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 Project Schedules(1995)

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability Notebook, in conformance to Section 01 33 29 SUSTAINABILITY REQUIREMENTS AND REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Project Scheduler Qualifications; G Preliminary Project Schedule; G Initial Project Schedule; G Periodic Schedule Update; G

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 2-years experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Representative must have a comprehensive knowledge of CPM scheduling principles and application.

PART 2 PRODUCTS

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Government Default Software

The Government intends to use Primavera P6.

2.1.2 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

2.1.2.1 Primavera

If Primavera P6 is selected for use, provide the "xer" export file in a version of P6 importable by the Government system.

2.1.2.2 Other Than Primavera

If the contractor chooses software other than Primavera P6, that is compliant with this specification, provide for the Government's use two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to Government network. Computers and licenses will be returned at project completion.

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15 Schedules for Construction Contracts. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of design and construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Designers, Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules. Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a Contract Line Item (CLIN) must equal the value of the CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings / Payment Rejection

Failure to meet…