Draft Statement of Requirements.pdf

DRAFT

STATEMENT OF REQUIREMENTS (SOR) FOR

CARPETING AND PERIHPERAL ITEMS FOR YOKOTA AIR BASE AND

REMOTE SITES, JAPAN

21 APRIL 2023

1. Description of Requirement. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items necessary to procure carpeting, peripheral items for carpet removal and installation and incidental services if/when needed. The requirements shall be conducted in accordance with this statement of requirements, manufacturer standards; applicable Japanese laws; and, regulations, and commercial standards and business practices.

1.1. General Information.

1.1.1. Background: The requirement is for the purchase of carpeting, peripheral equipment and tools for the installation and removal of carpet which includes but not limited to cove bases, carpet padding and glue and incidental removal and installation services on an as-needed basis.

1.1.2. Government Representative (GR): The GR will be designated for each Delivery Order (DO). If there are general questions regarding this contract, they should be addressed to the authorized primary GR Mr. Ms. XXXXXX DSN: 225-8124 or alternate GR Mr. Ms.

XXXXXX. No contractual changes can be made by the GR.

1.1.3. Order of Precedence: This SOR is to highlight the general terms and conditions of the contract. If there is a separate SOR attached at each individual DO level, the DO’s SOR shall take precedence. If there is no SOR attached to the DO this SOR shall take precedence.

1.1.4. Model Change: If during the performance of this contract, the required item(s) become discontinued, the contractor shall contact the GR and Contracting Officer (CO) and inform them of the change, differences in the main specifications highlighted in the below paragraph 1.2. and provide a catalog of the newly proposed model. Only after concurrence with the Government can the contractor supply the new model. Further, the Government reserves the right to request for a model change during the performance of the contract. In such instances, the terms and conditions of the new model shall be negotiated between the contractor and the Government.

1.2. Specifications. The contractor is to procure items that adhere to the requirements listed below.

1.2.1. X001AA Broadloom Carpet for CE Operations Flight: The scope of this ELIN is the procurement and delivery of the referenced carpet to Yokota AB, Japan. The carpet referenced below or a model equal in quality, rating, and color shall be offered.

Product Type: Broadloom or equivalent Construction: Tufted Gauge: 1/10 Pile Thickness: 3.38mm Fiber Type: Colorstrand SD Nylon Density: 7,037 Flammability: ASTM E648 Class 1 Smoke Density: ASTM E662 Less than 450 Static Propensity: AATCC+134 Under 3.5KV Pattern Number: #BC399 Color: Celestial Color Number: #589 Misc.: Must meet or exceed NFPA 253 (ASTM-E648)

Class 1 fire code requirements Delivery Point: 374th Civil Engineer Squadron

Unit 5104, Bldg.930 Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.2. X001AB Carpet for Military Family Housing (MFH): The scope of this ELIN is the procurement and delivery of the referenced carpet to Yokota AB, Japan. The carpet referenced below or a model equal in quality, rating, and color shall be offered.

Product Type: ECR-107 (Ecoloa 100 series) or equivalent Construction: Tufted Gauge: 1/8 Pile Thickness: 7mm Fiber Type: 100% Polyester (Sumitron) Density: Gauge 1/8 inch Stitch 37/10 cm Flammability: Flameproof test number EO 080176 Static Propensity: Antistatic, 2,800V or less (JIS L-1021-16 23 ℃

25% RH Synthetic bottom Pattern Number: Ecoloa 100 Color: ECR-107 Misc.: Features: TF, Eco Mark, Anti-fouling water repellent, flame-retardant, anti-electricity, play hair prevention and heavy foot traffic

Delivery Point: 374th Civil Engineer Squadron Unit 5104, Bldg.930 Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.3. X001AC Carpet Padding for MFH: The scope of this ELIN is the procurement and delivery of the referenced padding to Yokota AB, Japan. The padding for carpeting must be compatible to the carpeting required in the above Paragraph 1.2. 2..

Dimensions: 4mm x950mmx20m Model: DA-4 or equivalent Misc.: To have soundproof, anti-electricity, and flame-resistant qualities.

Delivery Point

374th Civil Engineer Squadron Unit 5104, Bldg.930 Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.4. X001AD Patterned Carpeting for FSS: The scope of this ELIN is for the procurement and delivery of the referenced carpet. The carpet referenced below or a model equal in quality, and rating, shall be offered. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity.

Product Type: POI (Precision Dye Injection) or equivalent Construction: Tufted Gauge: 1/10 inch Pile Thickness: 0.271 Inches (6.88 mm) Fiber Type: Fortis Nylon with ColorShield/Sentry Plus Density: 5,353 Flammability: Meets or exceeds requirement Class 1 Smoke Density: 450 or Less Static Propensity: Less than 3.5 K.V.

Backing Material: Weldlok® Pattern Number: EH13P ColorShield Cut 40 Misc.: Carpet must meet NFPA Class II interior floor finish regulations. Carpet shall meet or exceed the following US flammability test:

a. Pill test 16cfr-1630.4 (ff-1-70)

b. Flooring radiant panel astm e-648 class 1

c. Smoke density ASTM e-662450 or less fire rating Color/Design: The Contractor shall provide enough time and opportunities for the GR to select the colors, design patterns, and other optional features within the budget. The GR may change details of the criteria and the proposed sketches at any time until the initiation of production within the constraints of the budget.

Asbestos: Carpet, padding and adhesives cannot contain any asbestos-containing material above 0.1% (non-detect) in accordance with Environmental Protection Agency (EPA) Publication, 560/5- 85-030a

Delivery Point: To be determined under every DO

1.2.5. X001AE Specialized Carpeting for FSS: The scope of this ELIN is the procurement of and delivery of specialized carpet for FSS that does not fall into the specifications listed above. Specialized carpeting is defined as carpeting and other woven flooring material that may include but not limited to, glow-in the dark and children’s carpeting. The pattern type and delivery point will be determined under each DO. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity.

Product Type: POI (Precision Dye Injection) or equivalent Flammability: Meets or exceeds requirement Class 1 Misc.: Carpet must meet NFPA Class II interior floor finish regulations. Carpet shall meet or exceed the following US flammability test:

a. Pill test 16cfr-1630.4 (ff-1-70)

b. Flooring radiant panel astm e-648 class 1

c. Smoke density ASTM e-662450 or less fire rating Color/Design: The Contractor shall provide enough time and opportunities for the GR to select the colors, design patterns, and other optional features within the budget. The GR may change details of the criteria and the proposed sketches at any time until the initiation of production within the constraints of the budget.

Asbestos: Carpet, padding and adhesives cannot contain any asbestos-containing material above 0.1% (non-detect) in accordance with Environmental Protection Agency (EPA) Publication, 560/5- 85-030a

Pattern Number: To be determined under every DO Delivery Point: To be determined under every DO

1.2.6. X001AF US model Covebase for FSS: The scope of this ELIN is the procurement of and delivery of US model cove bases. The color and height shall be coordinated between the GR and the contractor. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity.

Height: To be determined depending on site conditions

10.16cm ~15.875 cm (4” ~ 6”.25”) Material: Rubber or vinyl Finish: Glossy or semi-gloss finish Thickness: 3.175mm Color: To be determined under every DO

1.2.7. X001AG Japanese model Covebase for FSS: The scope of this ELIN is the procurement of and delivery of Japanese model cove bases. The color and height shall be coordinated between the GR and the contractor. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity.

Height: To be determined depending on site conditions

6cm~9cm Material: Rubber or vinyl Finish: Glossy or semi-gloss finish Thickness: 3mm Color: To be determined under every DO

1.2.8. X001AH Stainless Stair Tread for FSS: The scope of this ELIN is to procure and deliver stainless stair treads if needed. The specifics of the stair tread are to be coordinated and determined between the GR and the Contractor.

1.2.9. X001AI Removal of Existing flooring for FSS: The scope of this ELIN is to remove existing flooring. The removal work shall be conducted in accordance with local Japanese regulations and commercial practice.

1.2.10. X001AJ Disposal of existing flooring for FSS: The scope of this ELIN is for the disposal of existing flooring. Existing flooring shall be disposed of off-base, in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shorioyobiseisounikansuruhoritsu)” and local regulations.

1.2.11. X001AK Floor resurfacing for FSS: The scope of this ELIN is for resurfacing work.

After the completion of Asbestos survey/abatement by the Government, the contractor shall provide floor resurfacing services to ensure that the floor is level. This work includes but is not limited to leveling the floor and sealing cracks as needed to be conducted in accordance with local Japanese regulations and commercial practice.

1.2.12. X001AL Installation of carpeting for FSS patterned and specialized carpeting: The scope of this ELIN is to provide installation services for the carpeting provided under ELIN X001AD, X001AE and X001AN. The Contractors must have the necessary local licenses in order to install carpeting. Installation services shall be conducted in accordance with local Japanese regulations and commercial practice.

1.2.13. X001AM Installation of covebase for FSS: The scope of this ELIN is to provide installation services for the cove bases provided under ELIN X001AF, X001AG and X001AN.Installation services shall be conducted in accordance with local Japanese regulations and commercial practice.

1.2.14. X001AN Non-priced Items (NPI): The scope of this ELIN is to provide supplementary tools, products and services needed to support the work in ELINS X001AA through X001AM. This includes but is not limited to delivery of the goods to any area outside of the Kanto region, purchase of tools and items needed for installation, or removal not included in ELINS X001AA through X001AM, special circumstances that require items or services not included in ELINS X001AA through X001AM. These items if/when needed will be negotiated per Delivery order on an as needed basis.

1.3. General Requirements.

1.3.1. Procurement of Carpet: All procured carpet shall be unused and brand-new.

1.3.2. Delivery: The contractor is responsible to provide all tools and equipment necessary for the delivery of the goods to the designated delivery location(s). It is the contractors responsibility to coordinate with the GR to ensure that The goods shall be delivered to the location specified under each order.

1.3.3. Inspection: Upon completion of above work, acceptance inspections shall be conducted by the contractor and the GR. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required, at no additional charge to the Government.

1.3.4. Work Schedule: The contractor shall coordinate with the GR for the establishment of performance schedule and submit a work schedule to GR no later than (NLT) 15 calendar days prior to start working date.

1.3.5. Damages: Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.6. Hours of Operation.: The contractor shall be performed on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours 0800 - 1600 hours unless prior arrangements have been made with the

GR.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 19th of June* Juneteenth National Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 3rd Monday in July Marine Day 11 Aug Mountain Day

1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

1.4. Requirements for Installation, Removal, and other incidental services.

1.4.1. Qualifications: The qualifications described in this section refer to the qualifications needed for the installation and removal services only (ELINs X001AI, X001AJ, X001AK, X001AL, X001AM). The Contractor supervising personnel shall have a minimum of two (2) years of experience working with similar construction work.

Superintendents of the project shall possess a valid business license in the category of ‘Architecture’ with authorization by the Prefectural Government or Government of Japan. At any time during the solicitation and construction process, the Contractor may be asked to present their license to the GR or Contracting Officer.

1.4.2. Government Furnished facilities and utilities:

a. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

b. The Government will provide spaces where the Contractor can securely store the equipment, supplies, and construction material for the duration of the project.

c. Parking will be provided for vehicles including large-sized trucks to transport construction materials for the purpose of the construction.

d. The Contractor personnel may utilize the restrooms located at the designated site when needed. Restrooms must be returned to their original condition of cleanliness when used.

1.4.3. Disposal of Material: All debris and replaced parts shall be disposed of off-base by the contractor in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shorioyobiseisounikansuruhoritsu)” and local regulations.