Draft Statement of Need - Radiopharmaceuticals.docx

Statement of Need January 12, 2026 Corporal Michael J. Crescenz VA Medical Center Nuclear Medicine Service

Summary The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) is seeking a licensed vendor, accredited by the Nuclear Regulatory Commission, to provide essential radiopharmaceuticals and calibration sources for its Nuclear Medicine Department. These supplies are critical for performing imaging procedures and ensuring equipment quality control.

The requested items, which include but are not limited to Co57 Sealed Src MED 3709, MAA Cold Kit, MDP Cold Kit, Mebrofenin Cold Kit, PYP Cold Kit, IN-111 WBC, 1-123 200 CUCI Cap, 1-123 Caps, 1-123 MBG, 1-131 Caps, Tc99m, Tc990 MAA, Tc99 MAG3, Tc99 MDP, Tc99 Mebrofenin, Tc99m Sestamimi, Tc99 Sulfur Colloid, Tc99m Sulfur Colloid (F), Ultra Tag RBE Cold Kit, Kinevac, Sterile H2O-10ml, HDT TC 99m, Co-57 Flood Source (PHI-0124 PET), and Co-57 Flood Source NMC 206, must be delivered to the Diagnostic Imaging section of Nuclear Medicine, specifically to the secured receiving area in room 3A101B at CMCVAMC, 3900 Woodland Avenue, Philadelphia, PA 19104.

Project Scope The vendor will supply the specified radiopharmaceuticals and calibration sources required for both daily operations and emergency situations within a 45- minute delivery window. These services must be performed with the highest standard of care, skill, and diligence expected from a professional organization within the industry.

The Nuclear Medicine Staff of CMCVAMC will place orders as needed during work hours, with provisions for emergency orders outside normal work hours. The vendor must ensure timely delivery and the capability to meet the emergency fulfillment requirements.

All items must be delivered to the designated Nuclear Medicine department as specified above. The vendor must provide regular credit statements for itemized returned doses, along with monthly invoices. Additionally, an electronic daily dose tracking system should be available to the CMCVAMC for certifyi8ng and tracking per patient doses delivered.

The vendor is to understand that CMCVAMC will rely on their accuracy, competence, and completeness in the provision of these services. The contracting vendor is expected to provide these services based on the furnished information and to the standards upheld by professional organizations in similar fields.

The CMCVAMC emphasizes the necessity for professional integrity, prompt service, and comprehensive tracking systems to ensure effective and efficient operations within it Nuclear Medicine Service.

Deliverables The contractor shall have available an adequate supply of contract products to meet the requirements of the CMCVAMC Healthcare System.

The contractor shall label all unit does of delivered radiopharmaceuticals, with the amounts, preparation time, expiration time, date, etc., and provide a bar labeled insert to allow scanning data into the nuclear medicine information management system (NMIS). If the Contractor’s system varies from our current (Pinestar) NMIS information system, the Contractor shall provide their system as well as data migration, technical support and training of staff on its use at no additional price to the government.

All packaging of radioactive material MUST BE clearly labeled RADIOACTIVE with the proper class and exposure levels on the outside of the shipping container.

The contractor shall perform all quality control procedures as required by Federal and State regulatory agencies.

The contractor shall meet all Nuclear Regulatory Commission, Department of Transportation, NHPP, FDA, OSHA and all other agency rules and regulations (Federal and state).

Radiopharmaceutical Returns for Credit:

The Contractor shall be responsible to accept returns for full credit toward future orders only under the following conditions:

a. Product(s) ordered or shipped in error.

b. Products(s) damaged in shipment.

c. Concealed shipping damages.

d. Recalled product(s).

e. Outdated products in unopened, original container (specifically authorized for return by manufacturer).

Contractor shall invoice oncer per month showing the covered period, billing date, name of item(s), quantity and cost.

Schedule Authorized CMCVAMC Nuclear Medicine personnel shall place orders during the normal workday, and the first delivery shall be received no later than 8:00AM the following workday to the CMCVAMC Nuclear Medicine Department’s secure location room 3A101B.

Depending on CMCVAMC patient care requirements, the contractor shall provide routine delivery and pick-up as many times as required by the CMCVAMC.

The delivery order shall include the following information:

Contract item(s) and quantity, time(s) of delivery, and applicable purchase order number.

Orders shall only be placed by authorized personnel of CMCVAMC through telephone, fax, or email. The contractor agrees to accept returns of unused radiopharmaceuticals and provide reimbursement per unit dose, which will be applicable towards future orders.

Following the award, the CMCVAMC will provide the vendor with the names of the Nuclear Medicine personnel who are authorized to place orders under the contract.

The Contractor will be furnished with a copy of the user’s license as per Nuclear Regulatory Commission guidelines.

Same-Day Delivery Same-Day Delivery requires delivery and receipt at the CMCVAMC Nuclear Medicine service no later than 2 hours after order is placed during normal business hours. Nuclear Medicine normal business hours are considered Monday through Friday 7:00AM to 4:30PM except Federal Holiday.

The following are Federal Holidays:

New Years Day Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day