Draft Statement of Need - Pikes Peak Materials.pdf

Statement of Need Purchase and Delivery of Materials for Burials and Headstone Setting

Pikes Peak National Cemetery Colorado Springs, CO

General Scope: Contractor shall be responsible for all labor, supervision, materials, and equipment to deliver the following materials to Pikes Peak National Cemetery: Sand, Topsoil, and Crushed Rock (granite and limestone).

Pikes Peak National Cemetery is located at 10545 Drennan Road, Colorado Springs, CO 80925.

Order and Delivery Time Frame: Materials must be delivered within five (5) business days of receipt of order unless an alternate time frame is agreed upon in writing with the COR.

Deliveries shall be made Monday through Friday between 8:00 AM - 3:00 PM.

Delivery Instructions: Deliveries are made through the East Gate on Drennan Road to the Maintenance Material Storage Bins. Trucks with up to 50-foot trailers may be accommodated.

Delivery order sizes will range between a minimum of fifteen (15) and a maximum of twenty-five (25) tons.

Note: Due to bridge weight restrictions on Drennan Road, deliveries may have to access the cemetery from the East on Drennan Road – utilizing Bradley Road and S Meridian Road.

Ordering Procedures: The Foreman or Cemetery Director will be responsible for requesting delivery of the material from the vendor. All requests will be made via email and follow up phone call to verify request with the vendor (the contracting office will be copied on all emails).

The request will be placed in time for the vendor to meet the delivery timeframe outlined above.

Note: The email will contain a minimum of vendor name, contract number, cemetery name, address, and phone number of POC. Request the delivery of [specify material] and estimated delivery date.

Submittals: For the screened planting topsoil, the topsoil provider's specification sheet shall be submitted prior to each delivery. The information shall include the date of analysis, soil texture, soil pH, soluble salts, CEC, and percent soil organic matter.

With each bulk delivery, a weight ticket shall be provided detailing gross, tare, and net weights.

1. Screened Planting Topsoil

a. Screened planting topsoil shall have been screened through a 1” screen or smaller.

b. The topsoil shall be a loam, sandy loam, clay loam, silt loam, and/or sandy clay loam.

The texture must conform to the following soil particle percentages:

i. Sand: 20-70%

ii. Silt: 10-60%

iii. Clay: 5-30%

c. The topsoil shall have 4 to 20 percent soil organic matter.

d. The pH range of shall be 5.5 to 8.0. A pH value up to 8.5 may be approved by the COR and District Agronomist in areas with prevailing geologic conditions.

e. The electrical conductivity (soluble salts) should not exceed 2 mmhos/cm.

f. The topsoil shall be free of weed seeds, noxious weeds, invasive plants, gravel, stones 1 inch or larger in any dimension, roots, viable plants, sod, clay lumps, foreign matter, refuse, and other extraneous materials harmful to plant growth.

g. Topsoil shall not be infested with nematodes, grubs, other pests, pest eggs, or other undesirable organisms and disease-causing plant pathogens.

h. The topsoil shall be friable and with sufficient structure to give good tilth and aeration to serve as a suitable medium for plant growth.

2. Mulch

a. Mulch shall be sourced from evergreen or hardwood species. Mulch from wood or pallet recycling or composed of pine bark is not acceptable.

b. Color shall be a natural brown without dye or colorants.

c. Mulch shall be twice ground and screened to a medium to fine coarseness.

d. Mulch shall not be contaminated with plastic, glass, metal, rock, or paper. None of these foreign fragments shall be visible and shall be less than 0.5 percent by weight or volume.

3. Screened Fill Sand

a. The screened fill sand shall be composed of fragments of durable rock screened free from undesirable quantities of soft or flaky particles, loam, and organic or other deleterious material.

4. Crushed Rock, General:

a. Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

b. Crushed Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

c. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances. Hardness: Resistant to breaking, crushing or crumbling

d. Shape: Sharp and angular (Do not use rounded pea gravel.)

e. Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitute.

f. The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C-136.

5. Granite Breeze

a. In addition to the specifications for Crushed Rock listed above in a. through e., this ½” crushed rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % of Passing

1/2 inch 100

3/8 inch 70 – 90

No. 4 50 – 72

No. 8 35 – 55

No. 40 14 – 32

No. 200 4 – 10

b. The portion of any component or of the completed course passing the No. 40 sieve shall be either non-plastic or have a liquid limit not greater than 40 and a plasticity index not greater than 12.

c. The material type shall be Type A: Crushed stone produced and graded from oversize quarried aggregate that originates from a single, naturally occurring source.

6. Class 6 (CDOT) Road Base - (3/4” to minus)

a. In addition to the specifications for Crushed Rock listed in para 3a. through e., this flexible base shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing

1 inch 100

3/4 inch 95-100

No. 4 30-65

No. 8 25-55

No. 200 3-12

b. The portion of any component or of the completed course passing the No. 40 sieve shall be either non-plastic or have a liquid limit not greater than 30 and a plasticity index not greater than 6.

c. The material type shall meet Colorado’s Department of Transportation standard specifications and be from a single, naturally occurring source. Do not use gravel or multiple sources.

END OF THE SCOPE