DRAFT SOW_TTHU BATH AND SHOWER ITEMS.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TRANSPORTABLE

TEMPORARY HOUSING UNIT (TTHU) BATH & SHOWER STATEMENT OF WORK (SOW)

1. BACKGROUND

The Federal Emergency Management Agency (FEMA, or the Agency) is authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5174), as amended, to provide Direct Assistance to eligible disaster survivors. As part of its emergency response mission, FEMA provides standard household Bath & Shower items which are required in each Transportable Temporary Housing Units (TTHUs) to support displaced individuals with disabilities. These resources ensure the Logistics Operations Division can maintain a Ready for Deployment stock of Manufacture Housing Units (MHUs) in support of Individual's Assistance Direct Housing Program.

2. SCOPE

The Contractor shall furnish all materials, supplies, equipment, and related resources necessary to provide Bath & Shower items in accordance with the specifications and guidelines outlined in this Statement of Work (SOW).

3. REQUIREMENTS

The Contractor shall adhere to the following:

A. Requirements

• Select Bath & Shower items that meet the requirements specified in the (CLIN) Table –

Attachment A.

• All Appliances and Safety Equipment shall comply with applicable fire and safety standards.

• Deliver Bath & Shower items to the destination specified in the call order.

B. Regulations:

• American National Standard A117.1

• UFAS and ADA

• 16 CFR Chapter II Subpart Consumer Product Safety Act

3.1 TTHU Bath & Shower

The Contractor shall deliver only those Bath & Shower items specified and accepted by FEMA as part of the Request for Proposal (RFP). If an accepted product becomes unavailable, the Contractor shall propose a substitute product that meets or exceeds both the specifications outlined in this Statement of Work (SOW) and those of the originally accepted item. Prior to shipment, the Contractor must submit a written justification to the Contracting Officer’s Representative (COR) detailing how the proposed substitute meets or exceeds the required specifications. Substitution requests that exceed the COR’s approval threshold must be submitted to and approved in writing by the Contracting Officer (CO).

Written approval—either from the COR or CO—is required prior to shipment. Approval for substitution is limited to the specific call order and does not apply to future orders unless otherwise stated by FEMA.

The Contractor shall ensure compliance with all specified regulations within this SOW and CLIN Table when applicable. All items shall be delivered in their original manufacturer/factory packaging.

All items shall be new and unused.

3.2 Bath & Shower List

Bath & Shower CLIN # Item Unit

0001 Roll In Shower – Best Bath Model Number

5LBS6030E75B

EA

0002 T-shaped Water Stopper Kit EA 0003 Safety/Grab bar 12" EA 0004 Safety/Grab bar 18" EA 0005 Safety/Grab bar 24" EA 0006 Safety/Grab bar 48" EA 0007 Padded Shower Seat with Legs EA

4. PACKINING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items shall remain packaged and sealed in the original factory packaging.

4.2 Tracking and Delivery

The Contractor may use any of the following methods to ship items: Dedicated Load; Less Than Load (LTL); or Package Carrier (e.g., FedEx, UPS, DHL, USPS, etc.)

4.2.1 Tracking

The Contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact (POC).

Shipping shall include a copy of the Contractor’s bill of lading (BOL) and an estimated date of delivery.

The Contractor shall require that the delivery carrier’s driver notify the delivery POC 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, USPS, etc. for package delivery.

Items that are shipped as package delivery shall have the tracking number provided to the COR and Delivery POC within 24 hours of the items being shipped.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.2.2 Delivery Locations

Delivery locations Contiguous United States (CONUS) and/or Outside Contiguous United States (OCONUS) will be identified in each Call Order request.

Standard delivery location is identified below:

FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

Non-standard locations include FEMA field operations such as Joint Field Offices (JFO) and Manufactured Housing Staging Areas (MHSA). Non-standard locations could also include the TTHU manufacturer or other FEMA offices and storage locations. Addresses for non-standard locations will be provided in each Call Order request.

5. DELIVERY PERIOD

The delivery period shall be for five (5) years from award.

6. DELIVERY

The Contractor shall call the specified POC at the delivery location identified in each Call Order to arrange a delivery window (day and time) and to understand any limitations at the site which would impact a delivery (ex. clearance levels into garage, building hours, etc.).

All items shall be delivered on (a) pallet(s). Itemized BOL shall accompany all deliveries. Any discrepancies will be reported back to the Contractor within 2 hours of completed delivery and inventory inspection. The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

The Contractor shall be able to deliver the items identified as Bath & Shower to the specified FEMA destination within 30 days from the date of the order. Delivery may take place up to two additional days after this requirement if the order is placed on a weekend day and if the destination facility is not open.

7. GOVERNMENT INSPECTION AND ACCEPTANCE

Government inspection and acceptance will be in accordance with FAR 52.212-4(a). The technical point of contact at the delivery location will inspect the Appliances and orders will be accepted by the COR.

8. DAMAGED ITEMS

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the Call Order. Replacement items shall be shipped to FEMA at the Contractor’s expense and damaged items shall be returned to the Contractor at the Contractor’s expense.