DRAFT SOW_Testing Services_Fuels_20250811.docx

DRAFT

Statement of Work (SOW) for Fuel Oil Quality Management Testing Support Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 331, which is responsible for the Fuel Oil Quality Management (FOQM) Program.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Petrofluids and Material Performance Branch (Code 331) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), is initiating a program to provide services to test and analyze fuel samples across the fleet. Current programs under Code 331’s responsibilities include testing and analyzing lube oil samples for diesel engines under the Diesel Readiness Systems program and reduction gear samples under the HM&E sustainment program. NSWCPD code 331 is expecting growth in FOQM responsibilities, increasing the number of fuel samples requiring testing and analysis and is using the results of this pilot to determine future scope of testing.

1.2 SCOPE OF WORK

The United States Navy (USN) requires supply and shipping of sample bottle kits, return shipping of samples to the contracted laboratory, testing and analysis of fuel samples, quality assurance of test results, related data management and transfer, storage of samples, and shipping of residual samples. If requested, this contract may be used to test fuel samples for other services including United States Coast Guard, Military Sealift Command, Army, Air Force and Marine Corps.

The Contractor shall be responsible for supplying sample bottle kits and shipping costs, testing and analysis of fuel samples, quality assurance of test results, storage of samples for a retain period (forty-five (45) days after test date), and related data management and transfer for all fuel testing for all United States Ships (USS) of the USN during the term of this Contract. The contractor shall provide complete, accurate, and timely results. The contractor shall ensure that test results are verified to be accurate using analytical techniques or current industry methods. After the forty-five day (45) day retain period, the Contractor shall ship 100 mL residual aliquot samples to NAVAIR Fuel and Lubricants Branch in Patuxent River, MD.

2.0 APPLICABLE DOCUMENTS

2.1 ASTM D86-Standard Test Method for Distillation of Petroleum Products and Liquid Fuels at Atmospheric Pressure

2.2 ASTM D93-Standard Test Methods for Flash Point by Pensky-Martens Closed Cup Tester

2.3 ASTM D97-Standard Test Method for Pour Point of Petroleum Products

2.4 ASTM D130-Standard Test Method for Corrosiveness to Copper from Petroleum Products by Copper Strip Test

2.5 ASTM D189-Standard Test Method for Conradson Carbon Residue of Petroleum Products

2.6 ASTM D287-Standard Test Method for API Gravity of Crude Petroleum and Petroleum Products (Hydrometer/Method)

2.7 ASTM D445-Standard Test Method for Kinematic Viscosity of Transparent and Opaque Liquids (and Calculation of Dynamic Viscosity)

2.8 ASTM D482-Standard Test Method for Ash from Petroleum Products

2.9 ASTM D524-Standard Test Method for Ramsbottom Carbon Residue of Petroleum Products

2.10 ASTM D664-Standard Test Method for Acid Number of Petroleum Products by Potentiometric Titration

2.11 ASTM D974-Standard Test Method for Acid and Base Number by Color-Indicator Titration

2.12 ASTM D976-Standard Test Method for Calculated Cetane Index of Distillate Fuels

2.13 ASTM D1266-Standard Test Method for Sulfur in Petroleum Products (Lamp Method)

2.14 ASTM D1298-Standard Test Method for Density, Relative Density, or API Gravity of Crude Petroleum and Liquid Petroleum Products by Hydrometer Method

2.15 ASTM D1401-Standard Test Method for Water Separability of Petroleum Oils and Synthetic Fluids

2.16 ASTM D2274-Standard Test Method for Oxidation Stability of Distillate Fuel Oil (Accelerated Method)

2.17 ASTM D2500-Standard Test Method for Cloud Point of Petroleum Products and Liquid Fuels

2.18 ASTM D2622-Standard Test Method for Sulfur in Petroleum Products by Wavelength Dispersive X-ray Fluorescence Spectrometry

2.19 ASTM D2709-Standard Test Method for Water and Sediment in Middle Distillate Fuels by Centrifuge

2.20 ASTM D2887-Standard Test Method for Boiling Range Distribution of Petroleum Fractions by Gas Chromatography

2.21 ASTM D3120-Standard Test Method for Trace Quantities of Sulfur in Light Liquid Petroleum Hydrocarbons by Oxidative Microcoulometry

2.22 ASTM D4052-Standard Test Method for Density, Relative Density, and API Gravity of Liquids by Digital Density Meter

2.23 ASTM D4176-Standard Test Method for Free Water and Particulate Contamination in Distillate Fuels (Visual Inspection Procedures)

2.24 ASTM D4530-Standard Test Method for Determination of Carbon Residue (Micro Method)

2.25 ASTM D4737-Standard Test Method for Calculated Cetane Index by Four Variable Equation

2.26 ASTM D5304-Standard Test Method for Assessing Middle Distillate Fuel Storage Stability by Oxygen Overpressure

2.27 ASTM D5453-Standard Test Method for Determination of Total Sulfur in Light Hydrocarbons, Spark Ignition Engine Fuel, Diesel Engine Fuel, and Engine Oil by Ultraviolet Fluorescence

2.28 ASTM D5771-Standard Test Method for Cloud Point of Petroleum Products and Liquid Fuels (Optical Detection Stepped Cooling Method)

2.29 ASTM D5772-Standard Test Method for Cloud Point of Petroleum Products and Liquid Fuels (Linear Cooling Rate Method)

2.30 ASTM D5773-Standard Test Method for Cloud Point of Petroleum Products and Liquid Fuels (Constant Cooling Rate Method)

2.31 ASTM D5949-Standard Test Method for Pour Point of Petroleum Products (Automatic Pressure Pulsing Method)

2.32 ASTM D5950-Standard Test Method for Pour Point of Petroleum Products (Automatic Tilt Method)

2.33 ASTM D5985-Standard Test Method for Pour Point of Petroleum Products (Rotational Method)

2.34 ASTM D6079-Standard Test Method for Evaluating Lubricity of Diesel Fuels by the High-Frequency Reciprocating Rig (HFRR)

2.35 ASTM D6217-Standard Test Method for Particulate Contamination in Middle Distillate Fuels by Laboratory Filtration

2.36 ASTM D6304-Standard Test Method for Determination of Water in Petroleum Products, Lubricating Oils, and Additives by Coulometric Karl Fischer Titration

2.37 ASTM D7039-Standard Test Method for Sulfur in Gasoline, Diesel Fuel, Jet Fuel, Kerosine, Biodiesel, Biodiesel Blends, and Gasoline-Ethanol Blends by Monochromatic Wavelength Dispersive X-ray Fluorescence Spectrometry

2.38 ASTM D7042-Standard Test Method for Dynamic Viscosity and Density of Liquids by Stabinger Viscometer (and the Calculation of Kinematic Viscosity)

2.39 ASTM D7111-Standard Test Method for Determination of Trace Elements in Middle Distillate Fuels by Inductively Coupled Plasma Atomic Emission Spectrometry (ICP-AES)

2.40 ASTM D7688-Standard Test Method for Evaluating Lubricity of Diesel Fuels by the High-Frequency Reciprocating Rig (HFRR) by Visual Observation

2.41 ASTM D7777-Standard Test Method for Density, Relative Density, or API Gravity of Liquid Petroleum by Portable Digital Density Meter

2.42 EN 14078 -Liquid petroleum products Determination of fatty acid methyl esters (FAME) in middle distillates Infrared spectroscopy method

2.43 ISO 4406 -Hydraulic fluid power — Fluids — Method for coding the level of contamination by solid particles ASTMs can be found at Standards & Publications - Products & Services (astm.org)

EN Standards can be found at https://www.cencenelec.eu/

ISO Standards may be found at ISO - Standards

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0 REQUIREMENTS

3.1 Fuel Sampling Kits and Shipping

3.1.1 Fuel Sampling Kits – The Contractor shall provide middle distillate/diesel fuel sample kit(s) to USN vessels. The fuel sample kit shall contain the required consumable materials for the collection of one bunker fuel sample or special diagnostic fuel tank sample, and the shipment of these fuel sample to the Contractor’s fuel laboratory. Each individual fuel sample from a specific bunkering event/diagnostic fuel tank sample shall have sufficient fuel volume to perform:

· any of Fuel Test Slates 1-3, as specified in Attachment A

· possible retesting of one or more fuel properties

· 100 mL residual aliquot sample for sending to Government facility.

3.1.2 The Contractor shall be responsible for ensuring that all packaging meets all IATA, DOT, and other applicable regulations for air and ground shipping the middle distillate/diesel fuel samples as non-hazardous material to the Contractor’s fuel laboratory. Each fuel sample kit shall contain the following items for one bunkering event/special diagnostic fuel tank sample:

· 10-liter fuel sample collection cubitainer with cap and pour boxes (for sample collecting, mixing and pouring into individual fuel sample bottles).

· Fuel sample bottles with protective caps able to accommodate at least one serialized seal.

· Serialized seals that fit the fuel sample container protective caps to prevent tampering with the fuel sample.

· Self-adhesive fuel sample container labels shall include the following information:

· Vessel Name

· Hull Number

· Date Sampled

· Port Location (City/State/Country)

· Product Name/Designation

· Supplier Name and Address

· Quantity Received (gallons/tons/barrels)

· Sampling Location (at ship’s in-line fuel sampling flange, fuel tank sample, or other location)

· Ship’s Representative Signature (print and sign name)

· Vessel’s Email Address

· Seal Number(s) (of the specific seal affixed to the container)

· IATA approved shipping box to deliver fuel samples to the Contractor’s fuel laboratory as non-hazardous material.

· Two (2) pre-addressed fuel shipping mailers with applicable pre-paid Courier account numbers; sufficient materials to ship one (1) International (OCONUS) and one (1) Domestic (CONUS) fuel sample. If pre-addressed labels are not including, then include detailed instruction sheets for shipping fuel samples to the Contractor’s fuel laboratory and any additional written documentation to ensure timely and unencumbered delivery of the sample to the Contractor’s fuel laboratory

3.1.3 The contractor shall ship the sampling kit to the vessel using the address provided by the vessel (which may be a Fleet Post Office (FPO address) within one (1) business day of receiving the request.

3.2 Receipt of Samples

The Government will send fuel samples using contractor supplied shipping kits and shipping label/account described in Paragraph 3.1.1 to the Contractor’s facility at the address provided in Paragraph 3.6.3. The Government will provide the fuel samples via express (3-day maximum) mail/shipping service.

3.2.1 The Contractor shall maintain a log documenting date of receipt of samples and assign a unique number to each sample received.

3.2.2 The contractor shall provide the government access to the sample receipt log via web services and email an electronic copy to the designated point of contact daily (A003).

3.2.3 If requested, contractor shall provide photographic evidence of sample labels via email to the COR within 36 hours of request from Government.

3.2.4 Unregistered/Incorrectly Packaged Samples are defined as samples that are unlabeled, unidentified, undated, or have insufficient fuel sample volume to perform testing.

3.2.4.1 The Contractor shall contact the COR within 48 hours of receipt of sample(s) for disposition instructions of sample(s) that cannot be tested due to leaking/spillage resultant from incorrect packaging.

3.2.4.2 The Contractor shall document all erroneous shipments and add them to the Monthly Contract Status Report (A001).

3.2.5 Sample Labels

3.2.5.1 The contractor shall process sample labels through its reporting system to ensure accurate tracking of samples.

3.3 Sample Testing

3.3.1 Test Slates

3.3.1.1 The Contractor shall test each sample, in accordance with the specific test slates identified on the sample label information.

3.3.1.2 The Contractor shall perform testing as specified by the equipment registration number provided by the Government. Each test slate consists of a set of tests. Attachment (A) specifies the tests required for each Test Slate, the requirements related to each individual test, and the unit of measurement, where applicable for specific tests.

3.3.2 Test Slate Turn-Around Requirement

3.3.2.1 The Contractor shall complete processing of all samples received at the Contractor’s facility within three (3) business days of receipt (excluding weekend and federal holidays).

Samples received after 1500 local time on a weekday, or weekend, or holiday, shall be considered to have been received on the next normal business day. Completion of processing of samples is defined as to occur when the Government has received the test results electronically.

3.3.3 Within 30 days of award of this Contract, the Contractor shall provide a list of scheduled business days that its office/laboratory will be closed for holidays or other reasons, for the term of this contract. If its office/laboratory is closed on unscheduled days due to weather or other unplanned events, the Contractor must notify NSWCPD Contracting Officer Representative (COR) within 24 hours of such closure. This information shall be updated based on any changes to office/laboratory closures.

3.3.4 Retest - The Government may order retesting of specific samples.

3.3.4.1 The Contractor shall complete Government requested rechecks within two (2) business days of request.

3.3.4.1.1 The Contractor shall not be entitled to payment for retests in the event original test results are found to be incorrect.

3.3.4.1.2 The Contractor shall be entitled to payment for the tests performed in the event original tests are confirmed to be correct.

3.3.4.2 The Contractor shall document samples that required retest in the report (A001 and A002).

3.3.5 Sample Retention

3.3.5.1 The Contractor shall retain samples forty-five (45) days after test date for potential retesting requirements.

3.3.5.2 After the forty-five day (45) day retain period, the Contractor shall ship 100 mL residual aliquot samples to NAVAIR Fuel and Lubricants Branch in Patuxent River, MD. These can be shipped in batches convenient for the Contractor to maximize value of shipping. Contractor shall provide notification and tracking information when samples are shipped to Patuxent River, MD.

3.3.5.3 After forty-five (45) days, any sample volume available in addition to the aliquot shipped to Patuxent River, MD, shall be disposed of in accordance with local residual waste management requirements/guidelines.

3.4 Sample Reporting and Data Transfer

3.4.1 Sample Reporting: Lab generated PDF of Laboratory Sample Analysis Report shall be provided by email (nswcpd_fuel_isea@us.navy.mil) IAW turnaround requirements in 3.4.1.1 Contractor shall review all oil test data for completeness and accuracy prior to transmission to the USN. The Contractor shall provide remarks to indicate the test results have been reviewed and verified for each test performed.

3.4.2 Daily Electronic Data Transfer: Electronic data shall be transferred to a Government database maintained by NSWC Philadelphia Division. The Government will provide specific instructions to the contractor regarding how to access the database no later than 30 days after contract award.

3.4.3 Shore Side Database and Retention: During the period of the contract, the Contractor shall provide a database for the Government to utilize for its data reporting and management needs. The database shall allow reports to be generated.

3.4.4 The Contractor shall maintain all fuel sample test results in a Contractor-furnished and maintained software system. The system shall maintain the data as received from the Contractor’s laboratory for the life of the contract. This raw data shall be available as soon as samples are complete. The database shall allow for the raw data to be downloaded in CSV format.

3.4.5 The contractor shall not include any recommendations or notation of unsatisfactory properties in the raw database.

3.5 Quarterly/Semi-Annual Business Meetings

3.5.1 The Contractor and Government shall have quarterly meetings during the base period of the contract and semi- annual meetings during option periods via telecom or at Contractor’s facility. The purpose of the meetings shall be to allow time to review contract performance and to discuss Contractor findings and recommendations regarding the testing program.

3.5.2 The contractor shall be available by phone and email during business hours (0900 – 1700 Eastern Time) to support any technical questions/discussions from Government personnel.

3.6 Contractor Facility

3.6.1 The Contractor’s facility and quality assurance department shall be located within the Continental United States (CONUS).

3.6.2 Fuel Sample Address

The Contractor shall provide a single address where all samples shall be mailed.

· Name

· Address

· Telephone Number

3.6.3 The contractor shall be a certified fuel testing laboratory that, at a minimum, is certified in accordance with ISO 9001 or ISO 17025.

3.6.4 The contractor shall have a quality control plan to maintain the quality standards for all services. The quality control plan shall be implemented upon contract award. The contractor is responsible for conforming to its quality control plan and processes to ensure proper performance and correct any deficiencies that may occur.

3.6.5 Equipment

The Contractor facilities shall have the specific equipment to run ASTM/ISO tests as specified by the test slates Attachment (A) by contract award. The Contractor shall include Attachment (B) as part of the contract proposal which specifies the ASTM/EN/ISO test methods performed for each fuel property, the fuel volume required for each test method, type and number of test equipment in the laboratory, and total capacity per day for testing.

3.7 Meetings and Phase-Out Services

The purpose of the Post Award Conference/Additional Meetings is to ensure a smooth transition of products and services.

3.7.1.1 Post Award Conference/Additional Meetings

Within twenty-one (21) days after contract award, the Contractor’s Program Manager shall attend the Post Award Conference at Contractor Facility with the cognizant NSWCPD/NAVSEA personnel to discuss the contract and plan for full operation. There will be up to four (4) additional one-day meetings at the Contractor’s facility to develop and implement a plan of action to ensure smooth transition.

3.7.1.2 Phase-Out Services

Contractor to store any samples received after POP for sixty (60) days after POP. During the 60 day period, the Government may arrange for contractor shipment of samples by a separate requisition. After sixty (60) days contractor may dispose of held samples.

3.8 Commonality of Systems, Subsystems, and Components – N/A

3.9 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.9.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.10 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components – N/A

3.11 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements – N/A

3.12 Parts Obsolescence – N/A

4.0 DATA REQUIREMENTS

4.1 CDRL A001 – Monthly Contract Status Report

4.2 CDRL A002 – Laboratory Sample Analysis Report

4.3 CDRL A003 – Daily Electronic Data Transfer

4.4 CDRL A004 – Weekly Sample Report

4.5 CDRL A005 – Small Business Commitment

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING – N/A

5.2 ON SITE WORK – N/A

5.3 DD254 REQUIREMENT – N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION DATA – N/A

5.7 U-NNPI SECURITY REQUIREMENTS – N/A

5.8 U-NNPI – N/A

6.0 PLACE OF PERFORMANCE

6.1 100% of the testing and analysis shall be performed at the contractor facilities in a CONUS location.

7.0 TRAVEL – N/A

8.0 GOVERNMENT FURNISHED PROPERTY – N/A

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 The Government will provide address for shipping 100 mL residual aliquot samples with 15 days of contract award.

10.0 PURCHASES – N/A

11.0 COUNTERFEIT MATERIAL PREVENTION – N/A

12.0 PERSONNEL – N/A

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM - N/A

14.0 SPECIAL REQUIREMENTS

14.1 Quality Assurance/Quality Control (QA/QC) Plan: The Contractor shall provide the Government with a QA/QC plan to maintain the quality standards for all services. The QA/QC plan shall be incorporated into the Contractor’s proposal and shall provide appropriate measures to be taken by the Contractor and any or all subcontractors for assuring that the quality and integrity of the fuel samples remain intact throughout the receipt, analysis and storage of the samples and that accurate, reliable, and repeatable analytical results are being obtained and reported. This QA/QC plan shall be implemented upon contract award. The contractor is responsible for confirming to its own Quality Control Plan and processes to ensure proper performance and correct any deficiencies that may occur. The Contractor will notify the Government within one business day of modifications to the quality plan or test procedures.

14.1.1 Blind fuel Samples: The Government may submit blind fuel samples to the contractor laboratory to confirm result accuracy and confidence in the laboratory results obtained. This will be limited to a maximum of one blind sample per quarter. This sample shall be analyzed and reported following the same procedures used to process routine fuel samples received from US Navy vessels.

14.2 Quality Management System

14.2.1 The Contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSIISO 9001 or ISO 17025 standards.

14.2.2 The Contractor shall notify in writing the following when any changes are made to the Quality Management System (QMS) that may affect work:

· NSWCPD’s Quality Department

14.3 Risk Management

14.3.1 The contractor shall develop an internal risk management program and work jointly with NSWCPD Code 331 to develop an overall risk management program.

14.3.2 Assign responsibility for risk mitigation activities, and monitor progress through a formal tracking system.

14.3.3 Conduct risk identification and analysis during all phases of the program, including proposal development. Develop appropriate risk mitigation strategies and plans.

14.3.4 Use projected consequences of high probability risks to help establish the level of management reserve and schedule reserve.

14.3.5 Assess impact of identified performance, schedule and costs risks to estimate at completion, and include in the estimate as appropriate. Develop a range of estimates (best case, most likely, worst case).

14.3.6 The Contractor shall capture risks and associated mitigation plans in a risk database and provide status updates to the Government for all documented risks upon request.

14.4 OCONUS Contractor Personnel Travel During COVID-19 – N/A

14.5 Software Development Plan (SDP) – N/A

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