DRAFT SOW_PULP-SHRED HARDWARE.doc

Statement of Work (SOW) for Solid Waste Pulper and Shredder Processing Equipment

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center, Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 335, which is the In-Service Engineering Agent (ISEA) and Life-Cycle Manager for Solid Waste Systems and Incineration. Code 335 is also the designated Participating Acquisition Resource Manager (PARM) responsible for providing Government Furnished Equipment (GFE) to Program Executive Officer (PEO) Ships for all new ship construction programs and provides GFE to Fleet entities to support ship alterations and repair.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance

(ii) Countermand any communication regarded as a violation

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

NSWCPD Environmental Protection Afloat Division (Code 335) has been designated the functions of both Life Cycle Manager (LCM) and ISEA for Large Pulpers (LP), Small Pulpers (SP), Plastics Shredder (PS) and Metal/Glass (MGS) Solid Waste Processing Equipment for naval ships by the NAVSEA 05P5 Technical Warrant Holder for the Dry Environmental Systems and Hazardous Materials Program. NSWCPD Code 335 provides ISEA via afloat and ashore guidance concerning equipment troubleshooting of environmental equipment, providing technical requirements to support the installation of this equipment by Supervisors of Shipbuilding (SUPSHIPs) and shipbuilders during design and installation of new construction ships.

1.2 SCOPE OF WORK

The Contractor shall produce, test, and deliver Solid Waste (SW) Large and Small Pulpers and SW Shredder Processing Equipment for naval ships. Procurement of Solid Waste Processing Equipment (Mod I Large Pulper, Small Pulper, Mod I Metal and Glass Shredder, Mod I Plastic Waste Shredder, Mod I Large Pulper Electrical Enclosure, Small Pulper Electrical Enclosure, Small Pulper Control Valves and Mod I Large Pulper Control Valves). Equipment shall be manufactured in accordance with the drawings of record as listed in Attachment 1 and each completed system shall be tested in accordance with the applicable procedures in Attachments 2 through 7 to this statement of work in addition to those tests referenced in the drawings.

2.0 APPLICABLE DOCUMENTS

2.1 Pulper-Shredder Drawings of Record: Attachment 1

2.2 Solid Waste Processing Equipment Test and Inspection Procedures: Attachments 2-7

2.3 Quality Management Systems ISO 9001:2015 (www.iso.org)

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0 REQUIREMENTS

3.1 Pulper and Shredder Solid Waste Processing Equipment

3.1.1 Equipment A - Mod I Large Pulper (LP) with Electrical Enclosure shall be manufactured and tested in accordance with NAVSEA drawing 593-8729130 ASSY 99 (Large Pulper Mod 1 - Top Level Assembly), 593- 8729126 (Large Pulper Mod 1 - Interface Drawing), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.2 Equipment B - Mod I Small Pulper (SP) with Electrical Enclosure shall be manufactured and tested in accordance with NAVSEA drawing 593- 8930064 (Small Pulper Mod 1 Top Level Assembly), 593- 8930060 (Small Pulper Mod 1 Interface Drawing), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.3 Equipment C – Mod I Plastic Waste Shredder with MKIII Electrical Enclosure shall be manufactured and tested in accordance with NAVSEA drawing 593-7556873 ASSY 95 (Mod 1 Solid Waste Shredder Top Level Assembly), 593-6960880 (Solid Waste Shredder Interface Drawing), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.4 Equipment D – Mod I M/G Shredder with MKIII Electrical Enclosure shall be manufactured and tested in accordance with NAVSEA drawing 593-7556873 ASSY 94 (Mod 1 Solid Waste Shredder Top Level Assembly), 593-6960880 (Solid Waste Shredder Interface Drawing), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.5 Equipment E – Mod I Electrical Enclosure, Large Pulper shall be manufactured and tested in accordance with NAVSEA Drawing 593-8729152 ASSY 99 (Pulper Mod 1 Electrical Enclosure Assembly and Details), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.6 Equipment F – Mod I Electrical Enclosure, Small Pulper shall be manufactured and

3.1.7 tested in accordance with NAVSEA Drawing 593-8729152 ASSY 96 (Pulper Mod 1 Electrical Enclosure Assembly and Details), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.8 Equipment G – MKIII Electrical Enclosure, Mod 0 Large Pulper shall be manufactured and tested in accordance with NAVSEA Drawing 593-8729161 ASSY 99 (Pulper MK III Electrical Control Enclosure Assembly), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.9 Equipment H – MKIII Electrical Enclosure, Mod 0 Small Pulper shall be manufactured and tested in accordance with NAVSEA Drawing 593-8729161 ASSY 98 (Pulper MK III Electrical Control Enclosure Assembly), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.10 Equipment I – MKIII Electrical Enclosure, Mod I Solid Waste Shredder shall be manufactured and tested in accordance with NAVSEA Drawing 593-8729171 ASSY 99 (Mod 1 Solid Waste Shredder MK III Electrical Enclosure Assembly and Details), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.11 Equipment J – Mod I Solid Waste Shredder Conversion Kit with MKIII Electrical Enclosure shall be manufactured and tested in accordance with NAVSEA Drawing 593-7556874 ASSY 99 (MOD 1 Shredder Conversion Instructions), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.12 Equipment K – Mod I Solid Waste Shredder, Incinerator Assembly shall be manufactured and tested in accordance with NAVSEA drawing 593-7556873 ASSY 93 (Mod 1 Solid Waste Shredder Top Level Assembly), 593-6960880 (Solid Waste Shredder Interface Drawing), and all drawings referenced thereon including all tiered references. See Attachment 1 for a list of the drawings of record.

3.1.13 Equipment L – Mod I Large Pulper Control Valves shall be manufactured and tested in accordance with NAVSEA Drawing 593-8729128 (Large Pulper Mod 1 Control Valve Assembly). See Attachment 1 for a list of the drawings of record.

3.1.14 Equipment M – Mod I Small Pulper Control Valves shall be manufactured and tested in accordance with NAVSEA Drawing 593- 8930062 (Small Pulper Mod 1 Control Valve Assembly). See Attachment 1 for a list of the drawings of record.

3.2 Name Plates & Serial Number

The nameplates for Large Pulpers, Small Pulpers, Plastics Shredders, and Metal and Glass Shredders, and their various Electrical Enclosures indicate the serial number for the component. Serial numbers shall be sequential starting with the number 1 for a component. The serial number will be comprised of four elements.

NSWCPD at a later date.

L - Large Pulper M - Metal and Glass Shredder P – Plastics Waste Shredder

S - Small Pulper

E – electrical control enclosure

Examples: R0001LQ is the serial for the first Large Pulper manufactured by Contractor R. R0010PE is the tenth Plastics Waste Electrical Enclosure manufactured by Contractor R.

3.3 First Article Testing

First Article Testing (FAT) is required for Equipment A, B, C, and D. The requirement for FAT may be waived, if the award is made to the incumbent vendor or a vendor who has performed the manufacture of this identical equipment on a similar scale on a current or recently expired contract (within 2 years).

3.3.1 The contractor shall conduct FAT testing for these units in accordance government test procedures provided in Attachments X and X (See Section J) in addition to those tests referenced in the drawings, or submit a request for waiver providing evidence of prior SWE manufacturing experience to obtain a FAT waiver. If a FAT waiver is granted, the contractor will not be responsible for completing FAT.

3.3.2 Following Government acceptance of the FAT unit, the contractor shall deliver the unit as a production unit for the respective equipment.

3.4 Shipping/Delivery

3.4.1 The contractor shall be responsible for the shipment and delivery of completed units of equipment to one of the following locations, which will be specified at the Delivery Order level:

· Virginia Beach, VA

· Marinette, WI

· Loxley, AL

· Pascagoula, MS

· Brunswick, ME

· Crane, IN

· Mechanicsburg, PA

3.5 Commonality of Systems, Subsystems, and Components – N/A

3.6 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components – N/A

3.7 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements – N/A

3.8 Parts Obsolescence – N/A

4.0 DATA REQUIREMENTS

4.1 CDRL A001 – Government Furnished Property Inventory Baseline Report

4.2 CDRL A002 – Government Property (GP) Inventory Report (Final)

4.3 CDRL A003 – Test and Inspection Reports

4.4 CDRL A004 – Engineering Change Proposal (ECP)

4.5 CDRL A005 – Request for Waiver

4.6 CDRL A006 – Notice of Revision (NOR)

4.7 CDRL A007 – Quality Management System (QMS) Manual

4.8 CDRL A008 – First Article Test (FAT) Report

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING – N/A

5.2 ON SITE WORK. – N/A

5.3 DD254 REQUIREMENT – N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 Planning, Programming, Budgeting and Execution (PPBE) Data. – N/A

5.7 U-NNPI SECURITY REQUIREMENTS – N/A

5.8 U-NNPI – N/A

6.0 PLACE OF PERFORMANCE

All work, manufacturing, and testing shall be performed at the Contractor’s facility.

7.0 TRAVEL – N/A

8.0 GOVERNMENT FURNISHED PROPERTY

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

All GFP identified in Attachment XX, Government Furnished Property will be provided at the Delivery Order level.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Report

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged, or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Report

SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions

Insert disposition instructions/contract language for the contractor regarding excess or unused GFP, Contract Acquired Property (CAP) such as returning to the government (delivery instructions), disposal or transferring to follow-on contracts.

Example: (c) All Contractor Acquired Property shall be delivered to technical SME with a DD Form 1149. The DD Form 1149 shall include the following:

· Dollar Value

· Purchase Request Number

· Item Description

· Serial Number

· Model Number

· Quantity

· Delivery Order Number

· Technical Point of Contact

· Assigned Unique Serialized Identification Number

· All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer.

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Contract Closeout Reporting

DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained.

Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 Pulper-Shredder Drawings of Record: Attachment 1

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Statement of Work, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $20,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 Counterfeit Material PreventioN – N/A

12.0 PERSONNEL – N/A

13.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System – N/A

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 The Contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards.

14.2 Risk Management – N/A

14.3 OCONUS Contractor Personnel Travel During COVID-19 – N/A

14.4 Software Development Plan (SDP) – N/A

SOW-PWS Template 17 March 2023 version