DRAFT SOW - Oil Analyzer_Redacted.pdf
PDF 232 KB Posted
- Solicitation number
- N4215825QS007
About this file
This Statement of Work (SOW) outlines requirements for preventative maintenance and calibration services for one MiniLab 53 Oil Analyzer machine and associated instruments at Norfolk Naval Shipyard (NNSY) Lifting and Handling Department Code 700. The contractor must restore the analyzer to Original Equipment Manufacturer specifications through maintenance, repairs, and calibrations.
Key requirements include servicing all three instruments (LaserNet 200, MiniVisc, and FluidScan), replacing wear items, validating safety interlocks, performing operational tests, updating software, and providing technical support with 4-hour response time during business hours. The contractor must provide 5 registrations for minimum 3-day factory training sessions, 12-month warranty coverage, and proper storage of government equipment. The period of performance is 6 months from award date. Notable deliverables include test certificates, calibration documentation, and factory validation records. The contractor must obtain prior authorization for any repairs beyond standard maintenance and cannot perform work outside the SOW scope without a contract modification.
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Other files
| File | Type | Posted |
|---|---|---|
| GFP Spreadsheet Oil Analyzer.xlsx | XLSX spreadsheet | |
| Clauses .docx | DOCX document |
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Text version
MiniLab 53 Oil Analyzer Preventative Maintenance and Calibration Service
1.0 SCOPE
Norfolk Naval Shipyard (NNSY) Lifting and Handling Department Code 700 requests the Contractor to perform preventative maintenance and calibration on one (1) MiniLab 53 Oil Analyzer machine and associated instruments. The Contractor shall perform all the required preventative maintenance, repairs, and calibrations necessary to restore the oil analyzer to Original Equipment Manufacturer (OEM) specifications.
2.0 APPLICABLE DOCUMENTS
N/A
3.0 REQUIREMENTS
3.1 Contractor shall furnish all material and labor required to restore the MiniLab 53 Oil Analyzer machine to original condition. Contractor shall perform all work detailed within section.
3.2 Contractor shall contact the authorized Government Representatives if additional recommended repairs are required in addition to the standard preventative maintenance detailed within section.
3.3 Contractor shall not execute any additional repairs without first receiving prior authorization from the Government Representatives.
3.4 Preventative Maintenance and Calibration Services
3.4.1 Contractor’s preventative maintenance shall cover all three instruments of the MiniLab 53 Oil Analyzer: LaserNet 200, MiniVisc, and FluidScan.
3.4.2 Contractor shall replace common wear items for each instrument, including batteries.
3.4.3 Contractor shall inspect and validate safety interlock hardware for the LaserNet
200.
3.4.4 Contractor shall perform key operational tests on each instrument including optic integrity, laser alignment, flip top cell path length, and optical output.
3.4.5 Contractor shall perform all required validations to meet factory standards.
3.4.6 Contractor shall update software to the latest released version and provide backup software. Contractor shall provide backup software in CD format.
3.5 Technical Support
3.5.1 Contractor shall provide prioritized response from support engineering team.
3.5.2 Contractor shall respond within 4 hours of being contacted if contacted during standard business hours: 0800 to 1700 EST, Monday – Friday.
3.5.3 Contractor shall provide technical assistance in database maintenance: archiving old reports, data analysis, data backups, removing unnecessary files, assistance with improving PC performance, etc.
3.5.4 Contractor shall provide unlimited access to software updates and provide notification to the Government Representatives for all new software releases, including but not limited to enhancements and extended functionality.
3.4 Certified Factory Training
3.4.1 Contractor shall provide a minimum of five (5) registrations for training sessions conducted at the Contractor facility.
3.4.2 Contractor training courses shall be taught by certified technical trainers and be held for a minimum of three (3) days.
3.4.3 The Government Representatives shall be allowed to schedule trainings during the contract period of performance that meet the Contractor’s availability.
3.5 Material Storage
The Contractor shall store the Government equipment in a manner according to OEM specifications and recommendations. The Contractor shall store the Government equipment until specifically directed by the Government Representatives.
3.6 Contract Modification
No work outside the scope and listed requirements of this Statement of Work (SOW) shall be completed without prior Contractor and Government Representative agreement to a contract modification.
4.0 QUALITY ASSURANCE
4.1 Contractor shall provide warranty coverage 12 months from the date of Government receipt and acceptance of repaired MiniLab 53 Oil Analyzer.
4.1.1 Contractor warranty shall cover all defects in materials and workmanship excluding standard wear items and consumables.
4.1.2 Contractor warranty shall cover all warranty repairs performed at Contractor’s facility.
4.2 Contractor shall provide all test and condition certificates completed during preventative maintenance including factory calibration service certificates and validations that instruments meet factory standards. If Contractor is unable to provide specific documentation of these certifications and/or validations, then Contractor shall contact Government Representatives to receive approval to not provide certificates and/or validation documentation.
5.0 SCHEDULE
5.1
5.2 The contract Period of Performance shall be six (6) months from the date of award.
6.0 PLACE OF PERFORMANCE
7.0 Government Representatives and Technical Points of Contact
File details come from the government source that posted it. Updated .