VA Pittsburgh Healthcare System (VAPHS) Metasys Building Automation Control System Services

Statement of Work

SCOPE OF WORK

1. The VA Pittsburgh Healthcare System (VAPHS) requires preventative maintenance and inspection services for the Metasys Building Automation System (BAS) that monitors and controls the HVAC and Water Quality systems. These services will help VAPHS to achieve and maintain optimum efficiency for both the HVAC and Water Quality systems.

2. The Contractor shall provide:

a. Upgrades to the existing Building Automation System (BAS)

b. Server upgrade for the HVAC side of the BAS

c. Software subscriptions and updates for HVAC and Water Quality sides of the Metasys BAS

d. Preventative maintenance and inspection services, to include complete inspection, testing, and calibration of all Metasys BAS components

e. Training

f. Building Automation System technicians qualified to perform service on the Metasys/LON/BACnet

g. All labor, materials, tools, equipment, and travel required to provide the tasks and services outlined in this document.

3. Equipment:

a. The VAPHS Building Automation System utilizes the Johnson Controls, Inc. (JCI)

Metasys System.

b. This contract will include all components of the Building Automation System that are associated with the Metasys/LON/BACnet protocol.

c. The Contractor shall perform services on the Metasys server, software and all related components.

4. Location:

a. Services shall be performed at the University Drive campus located at University Drive C, Pittsburgh, PA 15240.

b. The Contractor shall schedule services by contacting the VAPHS Program Manager.

SERVICES

1. Building Automation System Upgrades – Base Year Only

The Contractor shall provide the following upgrades within the base year:

a. New UI Graphics for the entire campus

b. Engine Upgrades: Replacement of a total of thirty-two (32) Network Automation

Engines (NAEs) with new Series Network Engines (SNEs).

i. Twenty-six (26) SNE 22’s will be replaced.

ii. Six (6) SNE 11’s will be replaced.

iii. Engines and their locations are provided in Attachment A.

c. New Workstations: Replacement of five (5) old workstations with new workstations for integration with and access to the Johnson Controls Inc. Metasys system.

d. Controllers Upgrade: Replacement of six (6) outdated/unsupported Filled Service Controllers (FSC) with new BACnet controllers and expansion modules.

i. Controllers and their locations are provided in Attachment B.

e. HVAC Side Server Upgrade: One (1) ADX-25 User Site Dir Software w/SQL

Server Upgrade

2. Metasys Software Support Agreements

a. The Contractor shall provide annual Metasys server software support agreements:

i. HVAC Side: One (1) ADX 25-User Site Dir Software Subscription

ii. Domestic Water Side: One (1) ADS Site Dir Software Subscription, up to 4 engines

b. The annual subscription cost shall include labor and installation.

c. The Contractor must provide all labor and materials necessary to upgrade the Metasys Software to the latest version on the NAE/SNE Supervisory controllers, as well as any additional software versions that may become available while operating under the JCI ADX25 server. All updates and revisions, which can take place multiple times per year, shall be included.

Updates must occur upon release of a new version.

d. The Contractor shall perform backup of the system at least one time per month at no additional cost.

e. Access to the Metasys troubleshooting help line shall be included.

3. Preventative Maintenance and Inspection

a. Schedule:

i. The Contractor shall be on-site to provide preventative maintenance/inspection services Monday through Friday, from 6:00 AM to 2:00 PM EST, with the exception of Federal holidays.

ii. The Contractor shall provide preventative maintenance for both the HVAC and Water Quality Monitoring systems at the VAPHS. The Program Manager shall determine the number of hours applied to each system, based on VAPHS needs.

iii. The Contractor must maintain a count of the number of days they have been on site for these services. If for any reason the Contractor is not present on a scheduled day, the Contractor must make up the missed hours. These hours may be scheduled on nights or weekends. The Program Manager shall be responsible for determining the schedule for the make-up hours.

iv. Federal holidays that are not observed by the Contractor shall be used as a floating day set by the Program Manager.

b. VAPHS shall direct all Metasys activities that are to be performed during the service visits.

c. The Contractor shall perform the following Metasys tests and provide the results to the Program Manager on a weekly basis.

i. Review METASYS for CRITICAL, FOLLOW UP and OFFLINE status indications.

ii. Review METASYS for OVERRIDE, DISABLED and LOCKOUT status indications.

iii. Review System Event Log with customer; discuss METASYS operational concerns.

iv. Perform or schedule "Corrective Maintenance" procedures as appropriate to resolve situations noted in the preceding Reviews.

v. Perform SQL database maintenance

vi. Check for unbound references and correct as needed.

vii. Check device diagnostics on all Supervisory controllers to ensure they are within specifications.

viii. Check all Supervisory level processes for proper operation.

ix. Check the operation of the Navigation tree display.

x. Check and maintain Metasys remote and mobile connectivity access.

xi. Create Tailored Summaries as needed and check all existing Tailored Summaries.

xii. Check the function of the Ready Access Portal.

xiii. Analyze current control strategies for applicability in achieving and maintaining required environmental parameters and system control objectives.

xiv. Analyze mechanical cooling, free cooling, and heating system integration strategies.

xv. Analyze and recommend optimal runtime and night setback strategies to ensure environmental control, while reducing energy consumption.

xvi. Assist in the design and implementation of alarm grouping and reporting strategies.

xvii. Set and review historical trend data recording.

xviii. Provide database backup of the Metasys system and save it to the ADX remote server.

xix. Check all Analog Inputs for proper operation.

xx. Check all Analog Outputs for proper operation.

xxi. Check all Binary Inputs for proper operation.

xxii. Check all Binary Outputs for proper operation.

xxiii. Check sequence of operation per system design.

xxiv. Document all adjustments and changes to set points.

xxv. Verify/calibrate other points and control processes.

xxvi. Provide programing, implementation, graphics and integration of new and replacement components, modules and controllers supplied by the customer.

xxvii. Maintain, edit and provide upgrades to graphics.

xxviii. The Contractor shall work with VA technician(s) to install replacement controls during service hours. To include but not limited to: SNEs, VAV controller, NEC, M4-CGM and M4-XPM, PRG 610 w/ expansion.

d. The Contractor shall perform additional tests requested by the Program Manager, as needed to maintain full system operational capability.

e. The Contractor shall provide preventative maintenance on all Metasys components based on the manufacturer’s recommendations.

f. The Contractor shall provide up to 80 hours of overtime and/or emergency preventative maintenance/service hours each year at no additional cost.

i. The Contractor must be available to provide overtime and/or emergency service hours on a 24/7/365 basis, including Federal holidays.

ii. Services provided outside of regular working hours (Monday through

Friday, from 6:00 AM to 2:00 PM EST, with the exception of Federal holidays) shall be considered overtime and/or emergency service hours.

iii. The Contractor must respond to emergency and after-hours service requests made by VAPHS in 4 hours or less.

iv. The Contractor must maintain a count of the number of hours they have been on site for overtime/emergency services.

g. Equipment Evaluation

i. Upon discovery of any equipment deficiencies or malfunctions (through preventative maintenance, inspections, or equipment failure), the Contractor shall provide a service technician for diagnostics and troubleshooting. This evaluation shall be included with the cost of preventative maintenance services.

ii. Scheduling of this evaluation shall be coordinated with and approved by the Program Manager.

iii. If the Contractor determines, as a result of the equipment evaluation, that a service/repair is required but does not fall under the coverage of preventative maintenance services, then the Contractor must provide the following to the Program Manager and the Contracting Officer:

Written explanation or justification as to why the service/repair does not fall under the coverage provided by preventative maintenance services;

A detailed price estimate, to include a breakdown of all parts and labor, as well as an anticipated schedule.

iv. The Contractor shall not proceed with any repairs without written approval from a Contracting Officer. The cost for any non-included service or materials without Contracting Officer approval shall be the Contractor’s responsibility.

h. Exclusions

The following services are exclusions and are not included with the Preventative Maintenance and Inspection coverage outlined in Section 3 of this document:

i. The repair or replacement of ductwork, casings, cabinets, structural supports, tower fill/slats/basin, hydronic and pneumatic piping, and vessels, gaskets, and piping not normally replaced or maintained on a scheduled basis, and removal of oil from pneumatic piping.

ii. Disposal of hazardous wastes.

iii. Disinfecting of chiller condenser water systems and other components for biohazards, such as but not limited to, Legionella unless explicitly set forth in the scope of services.

iv. Refrigerant, supplies, accessories, or any items normally consumed during the use of Covered Equipment, such as ribbons, bulbs and paper.

v. The furnishing of materials and supplies for painting or refinishing equipment.

vi. The repair or replacement of wire in conduit, buried cable/transmission lines, or the like, if not normally replaced or maintained on a scheduled basis.

vii. Replacement of obsolete parts.

4. Inspection, Acceptance, and Documentation

a. The Contractor shall maintain a service log for tracking of all on-site services performed.

i. The log shall be provided to the Program Manager upon request.

ii. The log must include the Contractor’s count of the number of days they have been on site to provide regular preventative maintenance services and the number of hours they’ve been on site for overtime/emergency services.

b. The Contractor shall provide a system status review with the Program

Manager, or designated VAPHS representative, after each service visit. The review shall include a report of any operational deficiencies discovered, observations made, and a review of all required maintenance checklists.

c. The Contractor shall provide a copy of all service tickets after the completion of each service visit.

5. Training

a. The Contractor shall provide designated VAPHS personnel with Metasys training at the Contractor's local office using Johnson Controls, Inc instructors.

i. VAPHS estimates that two training sessions shall be held per year.

ii. Each session must accommodate up to five seats.

iii. Each session shall be a minimum of three hours and a maximum of eight hours in length.

iv. Available courses shall be selected by the Program Manager based on VAPHS needs.

Attachment A

NAE’s to be replaced with SNE’s:

Parking Garage SNE11000 Ground East SNE22000

ECC SNE22000

IP Pharmacy SNE11000 Kitchen SNE11000 1st Fl West SNE22000 1st Fl Business Center/Eye SNE22000 1st Fl VA1A SNE22000 2nd FL Old OR RTR SNE22000 2nd Fl 2A Research SNE22000 Surg Infill SNE11000 2N Labs SNE22000 Ambulatory SNE22000 3rd Fl VA3A SNE11000 4th Fl Cath SNE22000 5th Fl 5A ICU SNE22000 5th Fl SNE22000 6th Fl SNE22000 7th Fl SNE22000 9th Fl SNE22000 10th Fl SNE11000 11th Fl SNE22000 Building 29 1st Fl SNE22000 2nd Fl SNE22000 3rd Fl SNE22000 4th Fl SNE22000 5th Fl SNE22000 Building 30 Basement SNE22000 Ground SNE22000 1st Fl SNE22000 2nd Fl SNE22000 Wet Labs SNE22000

Attachment B

FSC to be replaced with new controllers:

Sleep lab/4E ICU AHU Parking Garage CO controller

ECU AHU

ECC AHU

Core LAB Chiller

AC-1