Draft - SOW-Infusion Pump.docx

STATEMENT OF WORK

1.0 GENERAL SCOPE

a. The Veterans Health Administration (VHA) requires Iradimed MRidium 3860+ Non-Magnetic IV Infusion Pump with SpO2, and associated components at VA Palo Alto health care, in a new Basement MRI at Building 100 Palo Alto, CA in Santa Clara County. The Iradimed MRidium 3860+ Non-Magnetic IV Infusion Pump integrates with each other, and VA network systems, and software.

Construction Project: PAD B100 Basement MRI, Manufacture and Deliver MRidium MRI Infusion System with SpO2

i) MRidium MRI 3860+ Non-Magnetic IV Infusion Pump with SpO2 MRidium MRI Infusion System with SpO2, and associated components for VA Palo Alto health care, in Basement MRI, Palo Alto, CA in Santa Clara County.

Deliver, MRidium MRI Infusion System with SpO2, and their associated components in B100 Basement MRI – Palo Alto, California.

This requirement includes product, and delivery services, installations. training of, MRidium MRI Infusion System with SpO2, and their associated components.

a. MRidium 3860+ Non-Magnetic IV Infusion Pump: GB-216 MRI Room.

See attached plan showing the location of the Infusion Pump in the building.

The contractor shall provide all labor during regular business hours, materials, equipment, transportation, and supervision necessary to adequately execute all scopes described above paragraph.

2.0 PERFORMANCE REQUIREMENTS

Delivery schedule for, MRidium MRI Infusion System delivery will be required by July 31, 2025, or earlier.

Project Job Site: 3801 Miranda Ave., Building 100 Basement MRI, Palo Alto, CA 94304 Duty hours will be 7:30am-4:30pm Monday through Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Juneteenth National Independence Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

2.0.1 MRidium MRI Infusion System with SpO2

The contractor shall procure and deliver the MRidium MRI Infusion System with SpO2, equipment for VA Palo Alto Healthcare System

MANUFACTURER PART NUMBER (MPN): 3860+

1.0 EA

MANUFACTURER PART NUMBER (MPN): 3861

1.0 EA

MRidium Wireless Remote Control

MANUFACTURER PART NUMBER (MPN): 3865

1.0 EA

MANUFACTURER PART NUMBER (MPN): 1119

1.0 EA

MANUFACTURER PART NUMBER (MPN): 1171

1.0 EA

MANUFACTURER PART NUMBER (MPN): 1170

1.0 EA

MANUFACTURER PART NUMBER (MPN): 9992B

1.0 EA

MANUFACTURER PART NUMBER (MPN): 9999

1.0 EA

MANUFACTURER PART NUMBER (MPN): 9593P

1.0 EA

MANUFACTURER PART NUMBER (MPN): 9693P

1.0 EA

MANUFACTURER PART NUMBER (MPN): 9793P

1.0 EA

3.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and don’t exhibit to flaking, cracking, or loss or adhesion. Equipment shall be in factory quality condition that are free of defect and deficiencies when VA receives them.

a. Refer to Terms and Conditions for additional information relating to MRidium MRI Infusion System with SpO2.

b. Refer to Terms and Conditions for additional information relating to MRidium MRI Infusion System with SpO2.

c. Perform equipment startup and set up.

d. MRidium MRI Infusion System with SpO2 and their associated components will provide at no charge operator & supervisor training, in house service personnel are encouraged to attend these training sessions.

e. Troubleshooting software systems as well as when the equipment breaks down and if there are mechanical issues coming from the equipment with no additional costs from the VA.

f. Contractor to complete inspection or certification, as well as licensing process as required to be able to operate the equipment. Inspection and certification to be conducted by a licensed inspector.

4.0 SERVICES

Professional Services: Configuration, Cabling, Programming, Training, Certification of MRidium MRI Infusion System with SpO2, Software Support and Assurance (3 Years)

The following services are also provided by the manufacturer:

· System Use and best practices.

· Maintenance and cleaning.

Installation Requirements All labor (installation, integration, and project management).

5.0 QUANTITIES

a. Any changes in quantities accessories/quantities shall not impact the time of deliveries.

Project manager (PM)

a. Awarded contractor shall appoint a Project Manager who becomes the main POC for the contractor.

b. Contractor shall complete a pre-installation meeting with VA POC, at a minimum of (10) business days, prior to installation.

c. Contractor Project Manager shall be available and on site to coordinate and oversee the delivery of product to project site.

d. Contractor shall complete a final walkthrough with VA POC/COR completion of all previously identified punch list items prior to final VA acceptance of project completion.

Protection of Property

a. Contractor shall protect all items in the building from damage. Contractor shall take precaution against damage to the building, grounds, finishes, and surrounding furnishings/furniture/fixture/equipment. Contractor shall repair or replace any items in the buildings or grounds (that are not in scope) damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade, and color, to match existing.

b. Contractor shall perform a job walk in the area where the equipment installed with the VA POC prior to commencing work to ensure that the premise is in good condition and free of defects or deficiencies. If during the walk, defects or deficiencies in installation area are found, VA POC shall have them recorded in the report prior to proceeding with the work. If defects or deficiencies are found during the walk at the premise. VA POC shall immediately report them to building general contractor. The repaired work shall utilize materials that have same quality, size, texture, grade, and color to match existing.

c. Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

d. Contractor shall provide means to protect all the building elements (floor, door, elevator, walls, etc.) in all traveled areas from being damaged by equipment transported from shipping dock to pharmacy work area.

Delivery

a. In the event there is a delay in delivery, Contractor shall notify the VA POC immediately.

b. Contractor shall notify the VA POC a minimum of 72 business hours advance notice of the scheduled date and time of delivery.

c. Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery.

d. Contractor shall not attempt to deliver any items before the scheduled delivery date.

Receive and Unload

a. The Contractor shall verify and inspect all equipment parts both at time of receipt at off-site storage warehouse and upon arrival at the VA site. All deficiencies (damage/overage/shortage) shall be brought to the attention of VA POC.

b. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor shall be responsible for moving and covering (from dusts) these items to a secure location in the premise, until the next scheduled workday.

c. Contractor shall store damaged items in the location designated by VA POC. Contractor shall maintain a complete file of all documents for each damaged item. Copies of the documents shall be forwarded to the VA POC daily.

e. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

Assembly, Installation

a. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. Please refer to manufacture’s quick reference guide.

b. All the equipment shall be installed per VA Standards guidelines.

c. Contractor to verify existing site conditions prior to installation for utilities connections to equipment, in case of any discrepancies found, they shall be reported to Site Engineer/ Supervisor/ COR prior to connection. Perform utility connections per approved by VA.

d. Contractor to verify existing site conditions for seismic support installation, in case of any discrepancies found, report the discrepancies to site engineer/ supervisor/ COR prior to installation. Install seismic supports as necessary.

e. Contractor shall place items in building(s) as identified in the Construction Document.

f. All equipment and accessories must be leveled, plumbed, squared, and in proper alignment with adjoining equipment/fixtures.

g. Contractor shall complete installation of equipment under this statement of work in the time-period specified (07:30 am - 4:30 pm.). If unforeseen scheduling issue occurred that is required by the VA, Contractor shall coordinate revised scheduled.

h. Contractor shall inspect components to ensure that they are clean, dust free, free of defects and deficiencies when installation is complete, and all items are ready for use. Floors shall be swept/vacuumed upon completion.

i. Contractor shall adhere to manufacturer’s specification, not-use other manufacturer’s product to interlock with new or existing product potentially invalidating warranties.

j. Contractor shall do a final walkthrough with VA POC and provide a punch list before releasing crew.

k. Contractor Service Technician shall be available for possible service call backs and troubleshoots for 6 months following installation.

l. Contractor is responsible for removal of damaged or replaced products out of job site in accordance with Quality Control section listed below.

m. VA POC shall make available access to above ceiling, server room, electrical rooms or other rooms as necessary for the contractor to complete installation of equipment and make them fully operational.

n. After installation is complete, conduct inspections, certifications by a licensed professional to operate the equipment.

o. Conduct on-site training in operating, maintaining, and troubleshooting the equipment to the users.

Quality Control

a. Contractor shall be responsible for the removal and disposal of all trash / debris connected with uncrating and assembling equipment and installing other items under this contract. Final acceptance from the VA will not occur until all debris connected with the installation of equipment under this contract is removed from the VA site.

b. Recyclable products shall be disposed in accordance with applicable statutes, at respective off-site locations.

c. Packing materials will not be left out in the building for any period exceeding 24 hours.

d. Contractor shall remove all personal trash (food wrappers, drink containers, etc.,) from the work site daily.

e. Conduct of Contractor installation crew shall always be courteous and respectful. Be particularly mindful of our Veteran’s and their needs.

Contract Hours The normal work hours will be business hours (7:30am-4:30pm) Monday through Friday. The Government has the option to modify the normal work week, days, and hours, as necessary to meet the mission of the VA Palo Alto HCS. Contractor shall be flexible if a change in work hours occur.

Work Required by Others All work required by other trades shall be identified under this section by the Bidder per VA POC/COR.

VA Security Information

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