DRAFT_SOW_Industrial_Floor_Scrubbers__For_Sources_Sought.pdf

FA930126Q0007 Page 1 of 5

STATEMENT OF WORK

21 June 2023

412TH MAINTENANCE GROUP

INDUSTRIAL FLOOR SCRUBBERS

SITE SUPPORT OFFICE

412TH MXG/MXOL

AIR FORCE TEST CENTER

EDWARDS AIR FORCE BASE, CALIFORNIA 93523-8540

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1. SCOPE AND OBJECTIVE:

The 412th Maintenance Group (MXG), requests a proposal for the repair and remedial maintenance of nine, (9) Tennant scrubbers and sweepers which are located at buildings 1600, 1634, 3810, 710, 1442, and 1864. The work to be accomplished includes all routine and periodic maintenance recommended by the manufacturer as well as the repair of discrepancies discovered during the remedial maintenance of the equipment.

2. REQUIREMENTS:

The Contractor shall furnish all materials, labor, and transportation necessary to conduct Annual and Quarterly routine maintenance service (identified as CLIN001 and CLIN002) as well as perform repairs that are Over & Above (O&A) normal maintenance (identified as CLIN003) on Tennant scrubbers and sweepers located at Edwards Air Force Base, CA.

Models consist of the following:

• Tennant 550SRS, Serial # 550-7356, manufactured in 2013 and located at B1600

• Tennant 550SRS, Serial # 550-7346, manufactured in 2012 and located at B1600

• Tennant 5700 XP ES, Serial #5700-20682, manufactured in 2002 and located at

B3810

• Tennant 5700 XP ES, Serial # 5700-20683, manufactured in 2002 and located at

B3810

• Tennant 5700 XP, Serial # 5700-17465, manufactured in 2000 and located at B710

• Tennant 7400, Serial # 7400-7869, manufactured in 2005 and located at B1634

• Tennant 1490 ES, Serial # 1490-70060, manufactured in 1992 and located at

B1442

• Tennant T20, Serial # T20-10310, manufactured in 2018 and located at B1864A

• Tennant T20, Serial # T20-10309, manufactured in 2018 and located at B1864A

Work to include but not limited to CLIN001 and CLIN002 Quarterly and Annual Routine Maintenance:

a) Check and adjust drive belt tension

b) Check all fluid levels and fill as needed.

c) Inspect and adjust all movable parts to within manufacturer specifications

d) Inspect and repair all electrical components and parts

e) Check and adjust all hoses to include but not limited to fuel, water, gas, air, and hydraulic.

f) Check and adjust squeegees

g) Check all engine parts and repair as needed

h) Check all brushes and repair as needed

i) Check hydraulic systems and repair as needed

j) Check safety devices such as brakes, guards, switches, and seat belts and repair as needed

k) Check articulating joints and repair as needed

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l) Check tires and casters and repair as needed

m) Check recovery tanks

n) Check and replace as needed all filters, fuels, and water

o) Check and maintain all batteries

p) Inspect and replace all seals and gaskets as needed or scheduled

q) Check and maintain clutches and transmission

r) Full service to include replacing parts that are beyond economical repair with new parts

s) All manufacturer recommended scheduled maintenance

t) All identified discrepancies by MXG personnel or contractor service technicians

u) Operate and test equipment to ensure all adjustments and repairs meet manufactures recommendations.

CLIN003: Repair work that is O&A Annual or Quarterly Maintenance (CLIN001 or CLIN002), that has been identified by Contractor or Government personnel whether as a result of unforeseen circumstances not otherwise specifically covered, but clearly within the scope of this agreement, shall be considered CLIN003 “Over & Above” work and will not exceed $20,000.00 per year. Minimum procedural requirements for O&A work are as follows: The contractor shall submit a Work Request (See SOW Appendix 1) within five (5) days to the Government Program Manager (GPM) for review and coordination through the CO. The work request shall include a detailed estimate of the work to be accomplished to include labor and competitive price quotes for materials. No general overhead or profit shall be applied to material costs. The GPM will have the authority to approve all CLIN003 estimates of $2,500.00 or less and will forward all other estimates and technical reviews above $2,500.00 to the CO for approval. The GPM/CO will determine: (1) if the work requested is O&A work and is not covered by one of the other line items under the agreement; (2) whether or not the work is adequately described and includes appropriate disposition instructions regarding repair, manufacture, or acquire replacement, and scrap;

(3) start and completion dates, inspection and acceptance criteria and a performance schedule adequately defined; (4) verify that estimates of the needed labor hours, parts, and/or material are documented to include supporting data. (5) After approval by the GPM for O&A Work Requests that are below $2,500.00, or the CO for those over $2,500.00, the CO will then award a separate Task Order (TO) for the O&A work, or issues a Modification to a current TO, as applicable. The GPM, or CO as applicable, will promptly return all incorrect or inadequate Work Requests to the contractor for corrective action. The CO will decide all impasses between the Contractor and the Government O&A issues.

3. Work Locations:

The work to be accomplished is located within the 412th Maintenance Group facilities, Edwards AFB, CA, 93524. Equipment is located within buildings 1600, 1634, 3810, 710, 1442, and 1864A.

4. Hours of Work:

The hours of work shall be from 0700 to 1600, Monday through Friday, excluding federal holidays. Exercises and Real World Emergencies may impact base and building

FA930126Q0007 Page 4 of 5 accessibility and contractor should always call and schedule their visits with the Government Program Manager (GPM) five (5) business days in advance.

5. Damages:

Any government or privately owned property damaged by the contractor shall be immediately identified to the GPM and arrangements will be made for the immediate repair or replacement by the contractor at no additional expense to the government.

6. Government Furnished Items:

Water and electricity will be furnished to the contractor by the government from existing utilities at no cost to the contractor.

7. Contractor Furnished Items:

The contractor shall be required to furnish trucks, ladders, tools, materials, and all related items necessary in the performance of the Basic Ordering Agreement (BOA) at no additional cost to the government.

8. Safety:

The contractor shall comply with all applicable industry safety regulations.

Contractor shall wear the appropriate Personal Protection Equipment (PPE) while on the jobsite to protect themselves and others from physical and biological hazards. Failure to comply will result in removal from the job-site until the PPE is donned.

9. Quality Assurance:

The contractor shall be responsible for quality assurance of all work prior to billing.

The assigned government GPM shall evaluate all work proposed and accomplished. The GPM will notify the contractor within 10 days of any deficiencies/issues/grievances that the Government may have following completion of work

10. Excess Materials:

Any waste or excess material resulting from any agreement requirement shall be removed and disposed of at a proper disposal site off Edwards Air Force Base by the Contractor in strict accordance with applicable Federal, State, County and local laws.

11. Procedural:

Contractor will be required to apply for a base access pass by supplying the GPM either verbally or via text message with the name of the mechanic, driver’s license number, state of issue, and date of birth. The Visitor Control Center (VCC) will require current vehicle registration, and proof of insurance before the issuance of an entry pass.

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Contractor may be denied access to the installation by Security Forces for outstanding warrants, traffic tickets, or if they are considered a threat to National Security.

Contractor will be required to enter areas of the installation with enhanced security restrictions. These areas will require contract personnel to be US Citizens with clean driving and criminal records. A five business (5) day advanced notice must be given by the GPM to site security personnel in order for access and escort to be arranged.

Contractor must be supervised during their time within these areas.

There is no photography while on the flight line or in the facilities where equipment is being serviced unless otherwise approved by the GPM or contractor’s escort.