Draft_SOW Gas Regulator Valve.doc

RMRVAMC Gas Pressure Regulator Valve Service Contract

I. SCOPE

The Rocky Mountain Regional VA Medical Center (RMR VAMC) operates four (4) Cleaver Brooks boiler systems which require the replacement of the gas pressure regulator valves to ensure safe and efficient operations. This SOW outlines the requirements for the contractor to perform this replacement.

SITE SPECIFIC EQUIPMENT INFORMATION

Replacement part must be compatible with already in place system.

i. Boiler #1: Cleaver Brooks; Model No. 4WI-200-700-200ST; Serial No. T3786-1-1

ii. Boiler #2: Cleaver Brooks; Model No. 4WI-200-700-200ST; Serial No. T3786-1-2

iii. Boiler #3: Cleaver Brooks; Model No. 4WI-200-700-200ST; Serial No. T3786-1-3

iv. Boiler #4: Cleaver Brooks; Model No. 4WI-200-700-200ST; Serial No. T3786-1-4

a. CONTRACTOR REQUIREMENTS AND CREDENTIALS

Minimum five (5) years of experience in gas pressure systems maintenance and repair.

Minimum five (5) years of experience with Cleaver Brooks Boiler Systems.

Ability to provide OEM parts.

b. TASKS Tasks identified shall be completed during normal working hours, Monday through Friday from 7:30am to 4:00pm MST. A service report describing tasks performed and hours worked shall be submitted to the POC within 24 hours of work completion. The Contractor shall provide hourly rates for normal hours of maintenance and repairs. All parts, labor and materials shall be provided by the contractor. Due to potential weather conditions, only one (1) boiler can be down at one time. Each gas pressure regulator valve needs to be completely re-installed and tested prior to bringing down the next boiler for replacement.

These tasks are required for each boiler system:

· Visually inspect all gas pressure regulator valves on the four (4) Cleaver Brooks Boilers and identify any issues that might prevent the replacement or cause additional costing

· Utilize lockout tagout procedures while conducting work

· Remove old gas pressure regulator valves and replace with Fisher 1098 EGR pressure reducing regulator valves

· Start up and commission of gas pressure regulating system on each boiler after replacement to ensure operational status prior to working on the next boiler

· Report any conditions found outside normal operating standards immediately to POC

· These include but are not limited to incorrect pressure ratings, leaks, inoperative components, physical damage, sticking valve, noisy operation, pilot light issues, carbon monoxide emissions, etc.

· Train facility staff (up to 14 operators) on new gas pressure regulating valve system usage

· Provide service reports including description of work performed and hours spent on each task The contractor shall be available to respond and be on-site for emergency/after-hours task requests from the COR within four (4) hours. Emergency/after-hours on-call maintenance and repairs shall not exceed forty-eight (48) hours. The contractor shall provide an hourly rate for emergency and after-hours maintenance and repairs.

II. PERIOD OF PERFORMANCE

Removal and installation of gas pressure regulator valves shall take place within 30 days of the contract award. The contract is not complete until documented tested according to VA Directive 1810 and BEI specifications are provided to facilities POC: Malcolm Wilkinson, 720-857-5555.

IV.

HOURS OF WORK AND SCHEDULING

The majority of the work will be performed during normal working hours (Monday through Friday from 7:30am to 4:00pm). Contractor shall ensure the work will have minimal impact on the operation of the VA Medical Center. Any potential disruption to ongoing medical center operations shall be coordinated 2 weeks in advance and shall be subject to review and approval by the Contracting Officer Representative (COR). Any other disruption of operations in any building shall be scheduled at least one week in advance with the COR. Work shall be scheduled to allow continuous operation of all facilities to the greatest extent possible.

II. COMPLIANCE

The Contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The Contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The Contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lockout/tagout. All work for the duration of the contract shall be performed by trained technicians. All safety measures shall be approved as adequate by the safety officer in advance.

III. COR CHECK-IN

All Contractor personnel working onsite at the VA facility shall check in and out with the COR located in Building L (ENC). Access to work areas and performance monitoring will be provided by the COR. In all cases, the COR shall be notified of any changes which may affect the response time of vital equipment.

IV. CONTRACT ADMINISTRATION DATA

The following Federal legal holidays are observed by this facility and no work shall be completed on these days:

New Year’s Day - January 1

Martin Luther King, Jr. Day - Third Monday in January

Presidents' Day (Washington's Birthday) - Third Monday in February

Memorial Day - Last Monday in May

Juneteenth National Independence Day - June 19

Independence Day - July 4

Labor Day - First Monday in September

Columbus Day - Second Monday in October

Veterans Day - November 11

Thanksgiving Day - Fourth Thursday in November

Christmas Day - December 25