DRAFT SOW_Framed Fabric Light Boxes.pdf

DRAFT

Statement of Work Frame Fabric Light

Boxes

U.S. Army Corps of Engineers Engineering and Support Center, Huntsville

23 May 2025 (REV Final)

1. General Information: The US Army Corps of Engineers, Engineering and Support Center, Huntsville has requested purchase of 6 Frame Fabric Light Boxes with detailed specifications below.

2. Requirements: Frame Fabric Light Boxes shall be constructed according to size, material and quantities indicated in the Bill of Materials (BOM) below.

3. Bill of Materials: The Bill of Material (BOM), for security signage is described below to include specifications and images:

3.1 Specifications and Images: Below is illustration of each image to be attached to each of the 6 boxes; substitutions of any kind are not authorized without written consent of the KO.

Dimensions:

Total Graphic area to include 2” bleed: 39.3125”w X 98.375”h Total Visual Area: 35.3125”w X 94.375”h Assembled Unit: 35.7”w X 94.7”h X 4”d with a stand that is 19.7” d

NOTES:

1. Box shall include supports and a base or feet to allow it to be sturdy and free standing.

2. USACE/HNC to provide the graphics files for each of the 6 images.

3. Height and width above are the final visible graph area according to picture sample below.

4. Shall include a reusable shipping Case intended for transportation in airlines and via automobile.

5. Instructions to setup and operate must be included.

6. Dimensions do not include a 2” bleed area around all borders for presumed trimming that most printers require some excess to fit image to frame. Do not exceed 2” bleed on all sides.

7.Resolution: min 100-120 dpi, max 200 dpi.

8.Use CMYK or RGB color mode.

9. Final output is JPEG (but can adjust).

10. Extrusion Frame with LED Edge Lighting Top and Bottom.

11. Dye-Sub SEG Push-Fit Fabric Graphic.

12. OCH Molded Cases.

10. Actual file will with pictures be sent to contractor: DoD SAFE (https://safe.apps.mil/) after contract award.

SAMPLE ONLY

No known enemy or threat.

PERFORMANCE: The vendor shall deliver Frame Fabric Light Boxes within thirty (30) days of contract award.

4. DELIVERY REQUIREMENT:

Delivery Schedule: Monday – Friday, 0730 am – 15:30 pm excluding federal holidays. Multiple shipments are not authorized. Package shipped shall have itemized packing list and tracking information provided to the Project Manager and Technical POCs listed below.

All boxes shall be shipped to the following address:

US Army Engineering and Support Center 300

Secured Gateway

Huntsville, AL 35808 ATTN: Shipping & Receiving (Chris Demarcus) Com: 256-895-1682 Email: Christopher.L.Demarcus@usace.army.mil

5. INVOICING INSTRUCTIONS:

All invoices for this contract action shall be emailed to the following locations for processing:

SPPInvoice@usace.army.mil carlos.p.reis@usace.army.mil

6. Points of Contact:

i. Project Management Point of Contact

Name: Joao Carlos Reis

Title: Special Projects Project Manager/COR

E-mail: car los .p. re is@usace.army.mi l

Phone: (256) 895-1528

ii. Contracting Point of Contract

Name: Wendy Fields

Title: Contracting Officer

E-mail: wendy.d.fields@usace.army.mil

Phone: (816)405-6433

iii. Technical Point of Contact – PAO

Name: Chris Putman

Title: PAO Ch ie f

E-mail: chris.u.putman@usace.army.mil

Phone: (614) 402-0598

8. Request for Payment

The Vendor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) comply with the requirements specified within this contract.

At a minimum, invoices will contain the following elements:

Name and address of the vendor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

Invoice date and number Entire Contract number, contract line-item number, the order number and modification number as applicable.

Description, quantity, unit of measure, unit price and extended price of the item delivered.

In the cases for services, include the period of performance in which the work was performed.

Shipping Terms and Payments.

Delivery tracking information to include tracking number and name of the person accepting delivery.

Name and address of official to whom payment will be sent\

Final invoices with respect to a specific contract/delivery order/task order shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract. NOTE – In some cases the first invoice may also be the final invoice.

Release of Claims: A Release of Claims shall accompany a final invoice. The Release of Claims shall be signed, include the final Purchase Order/Contract/Task Order amount. The Release of Claims template is attached and is available upon request from the Acquisition PM.

Payment Processing will begin: 1) after the Government accepts delivery of the supplies and/or services being billed, 2) receipt of invoice in accordance with these instructions and 3) a release of claims (with the final invoice).

NOTE - The acquisition PM is responsible for determining the acceptability of the invoice and annotating the Government’s official “received” date. The received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected.