DRAFT SOW for BAF.docx

STATEMENT OF WORK: Preventive Maintenance Big Ass Fans (BAF)

Perform recommended preventive maintenance (PM) on 124 various Big Ass Fan (BAF) commercial blade fans, per the attached list of fan locations.

Fans are Big Ass Fans brand, various types and sizes (Yellow jacket, pivot, 8 to 24 foot blades) located in buildings within the 128th Aviation Brigade footprint on Fort Eustis, mounted on interior building horizontal or vertical steam beams from approximately 12 feet to over 40 feet above the floor. List of fan models and building locations is attached.

Preventive maintenance will be performed on each fan one time within the contract period. The PM will be performed between 0700 to 1700 hours, Monday through Friday, except Federal Holidays and possibly organization 'off' days. Vendor will coordinate the maintenance schedule with the 128th Aviation Brigade Facilities Manager, Jed Dalgleish, (757)878-4209 prior to performing any maintenance.

Period of performance:

Base Year: February 15, 2022 thru February 14, 2023 Option Year 1: February 15, 2023 thru February 14, 2024 Option Year 2: February 15, 2024 thru February 14, 2025 Option Year 3: February 15, 2025 thru February 14, 2026 Option Year 4: February 15, 2026 thru February 14, 2027

Vendor will provide, or ensure BAF provides, the organization POC a report on completed services (e.g. building number, type of fan, fan serial number, findings or needed repairs and/or recommendations.

Performance includes providing all tools and OSHA approved lift capability and/or ladders. Preventive Maintenance includes recommended manufacturer 21 point inspection:

1. Clean all airfoils

2. Check tightness of all hardware with a torque wrench

3. Check breather cap (if applicable)

4. Check oil levels (if applicable) and inspect for any signs of leakage

5. Check safety cables

6. Verify airfoil retainer clips are installed

7. Check safety clips and document clearance between clip and bottom frame plate

8. Check mounting method

9. Check fan for plumb and level

10. Check torque of Fenner at 167 ft-lbs, if applicable

11. Check dimensions of any supplemental steel supports

12. Visually inspect welds

13. Check wiring methods used

14. Verify raceways are isolated (line, load, other fans)

15. Verify all electrical connections on motor and controller are correct arrangement and properly tightened

16. Verify fault history

17. Verify properly sized fuses are installed in controller, if applicable

18. Verify maximum HZ has not been changed in the VFD

19. Inspect for any signs of physical damage to fan or controller

20. Clear debris and dirt from the VFD with air gun

21. Document any customer complaints If PM determines repairs are required then PM contacts BAF to obtain a service quote and provides the quote to the organization POC. PM will include, or ensure BAF provides to the organization POC a report on completed services (e.g., Building number, type of fan, fan serial number, findings or needed repairs and/or recommendations).

Building

Ceiling Height

WO/installed Big Ass Fan

27509

27512

27602

27611

27612

27613

27614

27615

Type BAF

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