DRAFT SOW fire alarm 2025.docx

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N012-- Fire Alarm/ Sprinkler Services
Solicitation number
36C25625Q1191
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This document is a Draft Statement of Work (SOW) for fire alarm and sprinkler system services at the Alexandria VA Hospital in Pineville, Louisiana. The 12-month contract requires a certified contractor to provide comprehensive maintenance and repair services for the facility's EST FireWorks fire alarm system and fire sprinkler systems, with 1,248 hours allocated for fire alarm services and 160 hours for sprinkler system services. The contractor must have NICET certifications (Level 1 and Level 3), be certified with the Louisiana State Fire Marshal, and maintain a brick-and-mortar location within 20 miles of the project site.

The contract includes $8,500 for fire alarm parts and $15,000 for fire sprinkler parts, with unused portions to be refunded or provided as parts at contract conclusion. Contractors must comply with NFPA, NEC, OSHA, and VA regulations, provide weekly on-site visits, submit monthly detailed reports, and offer a one-year warranty on parts and labor. The related federal contract opportunity is a Sources Sought Notice (Solicitation Number: 36C25625Q1191) issued by the VA Network Contracting Office 16, seeking market research and contractor capabilities, with responses due by July 24th, 2025. The government anticipates a competitive, firm fixed-price single-sourced contract and is determining potential small business set-asides.

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Fire Alarm / Sprinkler Project Alexandria VA Fire Department 2495 Shreveport Hwy, Pineville, LA 71360

1. Project Overview This contract is for the service, repair, and maintenance of the EST FireWorks fire alarm system and associated fire sprinkler systems at the Alexandria VA Hospital located at 2495 Shreveport Hwy, Pineville, LA 71360. The contractor will deliver the required services in compliance with all applicable NFPA, NEC, OSHA, and VA regulations, ensuring the safety and functionality of fire alarm and sprinkler systems.

2. Scope of Work The contractor will provide the following services:

Fire Alarm System Services 1.Service Hours:

· 1,248 hours per year allocated for service and preventative maintenance of the fire alarm system.

· Weekly on-site visits with one service member, consisting of three (3) days per week on the same days, unless otherwise approved by the Fire Chief.

2. FireWorks® Updates and Troubleshooting:

· Provide all system updates and troubleshooting required for the FireWorks® system.

· Address all system issues each week and allocate any unused hours back into the annual pool of service hours.

3. Expiration of Hours:

· Hours will expire upon depletion or at the end of the contract’s 12-month term, whichever occurs first.

2. Fire Sprinkler System Services

1. Inspection, Repair, and Testing:

· 160 hours allocated for the inspection, testing, and repair of the fire sprinkler system, including fire pumps and sprinkler components.

2. Compliance:

· Ensure all work meets NFPA, NEC, OSHA, and other applicable codes and standards.

3. Parts and Supplies

1. Fire Alarm Parts:

· Contractor to maintain a stock of critical fire alarm components, including:

· Smoke Detector Bases

· Control Relays

· Monitor Modules

· Wall Speaker/Strobes

· Ceiling Speaker/Strobes

· $8,500 worth of fire alarm parts are allocated under the contract. If this amount is exceeded, the VA will purchase additional parts separately. All part prices must be submitted before work is started to ensure that all parts are at market value or below, ensuring that the contractor is not marking up parts above the national average.

2. Fire Sprinkler Parts:

· The contractor is to supply up to $15,000 in sprinkler system parts, including fire pump components. All part prices must be submitted before work is started to ensure that all parts are at market value or below, ensuring that the contractor is not marking up parts above the national average.

· All part prices will be audited by the VA Fire Department to ensure fair market rates. Unused portions will be refunded or provided in parts at the contract’s conclusion.

4. Documentation and Reporting Contractor must submit detailed monthly work hours by the last day of each month.

5. Qualifications and Rules for Fire Alarm Services A. Contractor must be a certified FireWorks® repair company.

B. Provide a written schedule of work, including specific times and buildings.

C. Adhere to all NFPA, OSHA, and NEC codes during all phases of work.

D. All technicians must meet the following NICET certifications:

•NICET Level 1 (or higher): Installation of conduit, wiring, and termination of fire alarm devices.
•NICET Level 3 (or higher): Supervise system installations, terminate cabling in cabinets/panels, and program addressable systems.

E. Contractor must supply all tools, ladders, and materials to complete the project, including any rentals.

F. Damaged ceiling tiles must be replaced by the contractor.

G. Report any dangers or life safety issues to the Fire Chief or VA Fire Department immediately.

H. Follow all VA contractor regulations, including:

•Obtain and display VA contractor badges at all times.
•Notify the VA Fire Department before beginning work each day.
•Conduct above-ceiling surveys with the VA Fire Department before closing ceilings.
•Ceilings must be closed within 4 hours or an ILSM (Interim Life Safety Measure) must be requested.
•All ceilings must be closed by the end of the workday.
•Wear high-visibility safety yellow shirts or vests while working on VA property.
•Strict no smoking, vaping, or tobacco use policy on VA property.
•Provide a one-year warranty for all parts and labor.
•Contractors must have a brick-and-mortar location within 20 miles of the project site.

6. Qualifications and Rules for Fire Sprinkler Services A. Contractor must be certified with the Louisiana State Fire Marshal.

B. NICET Level 3 (or higher) certification is required for inspection and testing of water-based systems.

C. Provide a minimum of two (2) years of sprinkler system experience.

D. Submit a written schedule of work, including specific times and buildings.

E. Adhere to all NFPA, OSHA, and NEC codes during all phases of work.

F. Supply all tools, ladders, and materials required for the project.

G. Report any dangers or life safety issues to the Fire Chief or VA Fire Department immediately.

H. Conduct above-ceiling surveys with the VA Fire Department before closing ceilings.

I. Ceilings must be closed within 4 hours or an ILSM must be requested. Ceilings must also be closed by the end of each workday.

J. Follow all VA contractor regulations, including:

•Obtain and display VA contractor badges at all times.
•Notify the VA Fire Department before beginning work each day.
•Wear high-visibility safety yellow shirts or vests while working on VA property.
•Maintain a brick-and-mortar location within 20 miles of the project site.
•Strict no smoking, vaping, or tobacco use policy on VA property.

7. Deliverables

•Service and repair of the FireWorks® fire alarm system.
•Inspection, testing, and repair of the fire sprinkler system, including fire pumps.
•Detailed monthly reports of hours worked.
•Regular communication with the VA Fire Department regarding scheduling, progress, and any safety concerns.

8. Timeline

•The contract duration is 12 months, starting from the date of execution.
•All proposed hours must be utilized within this period or upon depletion, whichever comes first.

9. Payment Terms

•The contract includes $8,500 for fire alarm parts and $15,000 for fire sprinkler parts.
•Any unused portion of the allocated funds for parts will be refunded or provided as parts at the contract’s conclusion.
•Labor and materials must be invoiced monthly, with detailed reports submitted by the last day of each month.

10. Contractor Responsibilities Contractor must:

•Meet all NFPA, NEC, OSHA, and VA regulations.
•Ensure compliance with all NICET level certifications.
•Supply all tools, materials, and equipment necessary for the project.
•Maintain open communication with the VA Fire Department and provide immediate notification of any life safety issues.
•Deliver all work with a one-year parts and labor warranty.

File details come from the government source that posted it. Updated .