DRAFT SOW Electrical Distribution Maintenance EO LYONS CAMPUS.pdf

VA New Jersey Healthcare System

151 Knollcroft Road

Lyons, New Jersey 07939

Description/Specifications Statement of Work

A. GENERAL INFORMATION

1. Title of Project:

A. Electrical Distribution System/ Maintenance at both East Orange and the Lyons campus’s VA New jersey Health Care System

2. Scope of Work:

A. East Orange Campus: Vendor shall provide all labor, materials, and equipment necessary for all preventive maintenance and testing required to maintain the facility electrical systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required.

B. Lyons Campus: Vendor shall provide all labor, materials, and equipment necessary to perform annual testing, maintenance, cleaning, lubrication, adjustments, and calibration according to NFPA, VA and Manufacturers standards and specifications.

Triennial substation and building Annual Switchgear Maintenance work shall include all required labor and materials to perform testing, maintenance, cleaning, lubrication, and calibration of all electrical items according to NFPA, VA and

Manufacturers standards and specifications.

VA New Jersey Healthcare System

East Orange Campus

385 Tremont Avenue

East Orange, NJ 07018

Lyons Campus

151 Knollcroft Road

Lyons, New Jersey 07939

C. Devices shall be included as follows: All components at the main switchgear substation are to be maintained according to all required testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torquing of lugs and re-insulation per NEMA standards.

2. Performance Period:

A. All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday, unless off tours hours are required and determined by the Utility Foreman in East Orange and the

Electrical Supervisor at the Lyons Campus. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman in East Orange and the

Electrical Supervisor at the Lyons Campus/COR. All work will be performed at the

Lyons Campus on Saturday or Sunday, as cited in Part C.

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B. CONTRACT AWARD MEETING:

1. N/A

C. GENERAL REQUIREMENTS

1. Lyons: Triennial Maintenance: Work shall include all required labor and materials to perform testing, maintenance, cleaning, lubrication, and calibration of all the electrical items in accordance with NFPA, VA and Manufacturers standards specifications. Devices shall include as follows: All components at the main switchgear substation are to be maintained according to all required testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torquing of lugs and reinstallations per NEMA standards. Annual Preventive Maintenance (PM) of all transformers both inside and outside of all buildings. Infra-Red Scanning shall be used.

2. Frequency: Due next in September, invoices billed before October 1, Hours of Work:

All work must be coordinated through the facility and will be required to be performed during other than normal duty hours on a Saturday or Sunday, as arranged by the Electrical

Supervisor/COR at the Lyons Campus. In addition, this shall also be coordinated with the local power company, JCP&L.

A. Preventive Maintenance (PM) Procedures East Orange: Work items, definitions, and references shall comply with the latest edition of the NETA –

Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.

B. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment: Use an infra-red scanning camera to detect hot spots in the

Electrical Power Distribution System. This includes 650 branch circuit panels.

Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.

Note: Since this work item must be done while the Electrical Power Distribution

System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

3. Annual PM Transformers and Automatic Transfer Switches:

A. Annual PM of transfer switches is visual inspection and infra-red scanning.

B. Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.

4. Triennial (Once every 3 years) Switchgear Maintenance and Testing:

A. All facilities switchgear from the street entry to all main distribution substations and associated equipment to be maintained according to all required testing and calibration standards, including the maintenance, cleaning, lubrication, testing, calibration, and adjustments of all electrical components as provided by COR.

5. Lyons Campus: PM Procedures to all building switchgears:

A. Devices shall be included as follows: All switchgear components inside the designated buildings are to be maintained IAW all required testing and calibration standards. All work must be coordinated through the Electrical Supervisor/ COR.

All hours worked will be subject to medical center’s operations and scheduling. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement. All work will be accomplished on

Saturdays or Sundays.

D. OPERATIONAL INSPECTIONS

1. East Orange Equipment List:

A. 26KV Substation – Outdoor Yard (Normal Hours)

• Clean and inspect all Porcelain Insulators

• (13) Clean and inspect Overhead Switches

• (4) Gas Circuit Breakers, Doble, Timing Oil Samples, Inspect Controls

• (2) 5000 KVA Station Transformers Doble, Megger, Ratio, Oil Samples (a)

Screen & (b) DGA

• (2) 26 KV Metering Transformers

B. Main Substation Eaton- 4.16 KV Switchgear (Normal Hours except Breakers which must be tested while each substation is being worked on)

• (56) Over Current Relays

• (6) Differential Relays

• (12) 5 KV Breakers, FPE 5 KV Air Breakers

• (1) Battery Bank and Charger

C. Vault A Normal Switchgear (AN) (Off Hours Nights)

• (1) Feeder Breaker 4.16KV included in the Substation scope

• (18) Low Voltage Breakers (Clean, Test and Calibrate)

• (1) 1000 KVA Oil Filled Transformer

• (3) 150 KVA 480/208 Transformers in A Vault

D. Vault - A Emergency Switchgear (AE) (Off Hours)

• (20) Low Voltage Breakers (Clean, Test and Calibrate)

• (1) 1000 KVA Oil Filled Transformer

• (2) 208/120V 9 KVA Transformers

• (1) 208/120V 118 KVA Transformer

• (3) Generator protective Relays

• (1) 112.5 KVA 208/480V Transformer for ER

E. Vault B Normal Switchgear (BN) (Off Hours Nights)

• (15) Low Voltage Breakers (Clean, Test and Calibrate)

• (1) 1000 KVA Oil Filled Transformer

F. Vault B Emergency Switchgear (BE) (Off Hours Nights)

• (21) Low Voltage Breakers (Clean, Test and Calibrate)

• (1) 1000 KVA Oil Filled Transformer

• (8) 208/230V 93 KVA Transformer (Elevator Mechanical)

• (1) 13KVA Transformer

G. Vault C Normal Switchgear (CN) (Off Hours Nights)

• (25) SQ D NW, LV Breakers (Clean, Test and Calibrate)

• (1) 1000/1333 KVA Dry Type Transformer w/ Fans

• (1) High Voltage (HV) Switch

• (7) 208/480 150 KVA Transformers (C-132)

• (1) 208/480 300KVA Temp MRI Transformer (C-132)

H. Vault C Emergency Switchgear 2 (CN2) (Off Hours Saturday)

• (7) Molded Case Breakers (Clean, Test and Calibrate)

• (1) 1500 KVA Dry Type Transformer

• (1) High Voltage (HV) Switch

• (1) 208/480V Transformer for the OR MCC

• (2) 22.5 KVA 480/208/120V Transformers in PHB

• (6) 15KVA 480/208/120V Transformers in the E-109 closets

• (1) 480/208/120 Transformer in 6-E-109

• ORMCC motor control center (16) buckets in Chiller plant

• (1) 4.16KV Transfer Switch near main substation

I. Vault C Emergency Switchgear (CE) (Off Hours Nights) Square D QUD6

Switchboard

• (1) High Voltage (HV) Switch

• (1) 300KVA 208/480V Transformer for the MRI

• (3) 150KVA 208/480V Transformers

• (16) SQ D Type NTN LV Breakers (clean, test and calibrate)

• (4) SQ D Type NWN LV Breakers

• (1) 500KVA Dry Type Transformer 4160/201.120V no fans

J. Building 15 (Outdoor Shed) (Off Hours Saturday)

• MCC-15 Motor Control Center

• Switchboard NP 1200amp normal panel

• MDP-15 800amp 208/120V

• Generator DP 1200amp emergency panel 408/277V

• ATS 15-L 480/277V

• ATS 15-H 480/277V

• Dry Transformer TX-15B 300KVA 480/208/120V

• Oil filled transformer TX-15B 750KVA 4160/480/120V

K. Chiller Plant Switchgear (DN) (Off hours Saturday)

• (1) Switchboard 1200A Main Breaker

• (1) 1000 KVA Dry Type Transformer

• (2) High Voltage Switch

• (1) 4.16KV Transfer Switch by the main substation.

• (5) MCC DN (19) buckets

• (3) 4.16KVA Chiller contactors.

L. Boiler Plant (Bldg. 8) (Off hours Saturday)

• (1) 500 KVA Oil Filled Transformer

• (1) Transfer Switch

• (4) MDPS Molded Case Breakers

• (7) MCCN Normal Buckets.

• (10) MCCE Emergency Buckets

M. Research Lab Area (Bldg. 7) (Off Hours Saturday)

• (1) HV Switch

• (1) 1000 KVA Oil Filled Transformer

• (1) Normal Load Center

• (1) SBS 4000A Breaker

• (1) SBS 2000A Breaker

• (14) 400 -800A Breakers

• g. (2) Transfer Switches

• h. (1) Emergency MDP

• (1) Feeder Breaker 4.16KV included in the Substation scope.

N. Transfer Switches (Off Hours)

• ATS-B/C in C-132

• ATS-C/B # 1 in C-132

• ATS # 2 in C-132

• OR-C ATS1 in C-132

O. BLDG 17 (Off hours Saturday with Building 15 Sub)

• (1) 45 KVA 480V/208/120V transformer

P. Vault C (CN1) (This will be done the same time as CE they are on the same 4160 breaker.

• (1) HV Switch

• (1) 4160/208/120V 1.000KVA oil filled transformer

Q. Bldg. 5: (Off hours)

• (1) 1,125KVA 4160/208/120V transformer

2. Lyons Campus Equipment List:

A. Main Substation – Location on Knollcroft Road MAIN

• All Components

• Circuit Breakers

• (10) WESTINGHOUSE TYPE DIGTRIP

• MV – 12,470 KVA PRIMARY VOLTAGE

B. Breakers Serves Buildings – Location BLDGS 1, 5, 11, 13, 15, and 135

• Circuit breaker tag ID: 1C/2C Perform PM according to manufacturer’s specifications

C. Breakers Serves Buildings – Location BLDGS 2, 3, 64, 7, 8, 9, 10, 12, 18, and 16

• 1B/2B Perform PM according to manufacturer’s specifications

D. Breakers Serves Buildings – Location BLDGS 14, 136, and 141

• 1D/2D Perform PM according to manufacturer’s specifications

E. Breakers Serves Buildings – Location BLDGS 53, 54, 57, 118, and 143

• 1A/2A Perform PM according to manufacturer’s specifications

F. Bldg. 1 - 1 Clean and Inspect primary and secondary feeders, perform infrared testing on all electrical cables

• Transformer KVA 750-1200 Amp-120/208 Volts 3 Phase

• Switch Board

• Sub Breaker-Oil 433 Gal

G. Bldg. 2 Clean and Inspect primary and secondary feeders, perform infrared testing on all electrical cables

• Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 279 Gal

H. Bldg. 3 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 1500-1200 Amp-480/277 Volts 3 Phase Switch Board

• Sub Breaker-Oil 355 Gal

I. Bldg. 4 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 279 Gal.

J. Bldg. 5 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 225-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 218 Gal.

K. Bldg. 6 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 750-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 405 Gal

L. Bldg. 7 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase

• Switch Board

• Sub Breaker-Oil 279 Gal

M. Bldg. 8 Clean and Inspect primary and secondary feeders, perform infrared testing on all electrical cables

• Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase

N. Bldg. 9 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 225 Gal

O. Bldg. 10 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 225-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 225 Gal

P. Bldg. 11 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 225-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 218 Gal

Q. Bldg. 13 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 225-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 234 Gal

R. Bldg. 14 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 225-1200 Amp-120/208 Volts 3 Phase

S. Bldg. 15 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 1000-1200 Amp-480/277 Volts 3 Phase

• Sub Breaker-Oil 418 Gal

T. Bldg. 16 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 234 Gal

U. Bldg. 53 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 370 Gal

V. Bldg. 54 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 405 Gal

W. Bldg. 57 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 133 Gal

X. Bldg. 118 Clean and Inspect primary and secondary feeders, perform infrared

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

Y. Bldg. 135 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 162 Gal

Z. Bldg. 136 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 282 Gal

AA. Bldg. 136 Clean and Inspect primary and secondary feeders, perform infrared

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 390 Gal

BB. Bldg. 136 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 554 Gal

CC. Bldg. 136 Clean and Inspect primary and secondary feeders, perform infrared testing

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 544 Gal

DD. Bldg. 141 Clean and Inspect primary and secondary feeders, perform infrared

• Transformer KVA 300-1200 Amp-120/208 Volts 3 Phase

• Sub Breaker-Oil 244 Gal

E. Hours of Work

1. All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman. When calibrations must be conducted during off tours due to access restrictions, access shall be arranged through the Utility Systems Foreman/COR. Lyons Campus, all work will be arranged by the Electrical Supervisor.

2. Lyons: Work to be accomplished on off duty hours, nights, or weekends for Buildings 1;

2; 3; 4; 5, 6; 7; 8, 9,10, 11,13, 14, 15, 53 54; 57,135, 136 Chiller Plant and 143.

Annually in the month of September. Invoices billed in the month of October.

3. East Orange: Annually in March: Contractor shall provide full service per the COR direction to complete all PM and Maintenance procedures explained in the scope of work. Invoices billed following service in month of April. Infrared testing shall commence at the completion of Annual Maintenance. Triennial (Once every 3 years)

Maintenance is next required in 2026, scheduling to be done in coordination with the

COR and Electric Shop Supervisor

G. CHANGES TO STATEMENT OF WORK

1. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO.

H. REPORTING REQUIREMENTS

1. East Orange: Contractor will provide two copies of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction.

Service reports must be signed by both service provider and COR at completion of work.

An electronic version of same shall be sent to the COR.

2. Lyons Campus: A written report of findings and recommendations following each visit or remote inspection will be forwarded to the COR. Annual control system history review and system improvement recommendations will be presented to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

J. GOVERNMENT RESPONSIBILITIES [If applicable]

1. NA

K. CONTRACTOR EXPERIENCE REQUIREMENTS

1. Contractor must have a minimum of three (3) years working experience with all equipment listed above and a minimum of three (3) years in the Electrical trade at a journeyman’s level. Service persons must retain the following:

• OSHA 30 Hour Safety Training Card.

L. CONFIDENTIALITY AND NONDISCLOSURE

1. It is agreed that: The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. It is agreed that: The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

1. NA