DRAFT - SOW DSCR Fencing 06252020.docx

DSCR FENCING REPAIR

STATEMENT OF WORK

1. BACKGROUND

The Defense Supply Center Richmond (DSCR) has a need for fencing repair services on the installation as the facility maintenance branch does not have qualified/trained personnel and or equipment for the tasks outlined in this scope of work.

2. OBJECTIVE

The objective of this procurement is to establish a blanket purchase agreement (BPA) to provide an ordering mechanism for the government to obtain fence repair services on an as-needed basis. Individual orders will be placed through the award of task orders as requirements arise.

3. SCOPE

The contractor will provide all management, services, supplies, equipment, disposal, and documentation necessary to perform fencing repairs as required.

4. CONTRACTOR QUALIFICATIONS

Contractor personnel must be trained in the repair, removal, and installation of fencing as required by this contract.

5. SPECIFIC REQUIREMENTS

The contractor is responsible for all materials, tools, labor, equipment, etc. The contractor is responsible for removal of all demolished/excess material. The areas that are disturbed must be cleaned, leveled, and seeded/watered, fixed or patched.

The contractor must follow all UFC, NFPA, OSHA, IBC and any other applicable code requirements.

The contractor must be able to perform the following tasks and have immediate availability of qualified personnel/material/parts for the following:

· The contractor must provide fence (wood, vinyl, chain link, perimeter, security, interior, etc.) repair including but not limited to chain link repair, slat/picket/post repair/replacement, etc.

· The structural integrity of the fence must be maintained as is at the minimum.

· The contractor is responsible for providing temporary fencing as needed (not limited to repair jobs).

· Fencing must be maintained and assembled/disassembled by the contractor.

· All replacements/repairs must match existing fencing as close as possible.

Pricing will be as follows:

1. CLIN 0001: Routine repair (firm fixed priced hourly rate)

2. CLIN 0002: After hour emergency repairs (hourly for work required to be completed outside normal working hours M-F 0700-1730)

3. CLIN 0003: Parts and material cannot exceed $500.00 without written approval of the contracting officer (KO) or the contracting officer’s representative (COR).

6. SUBMITTALS

The contractor must provide submittals for government review and approval for all materials, equipment, supplies, and other items to be used in the completion of this project prior to making any purchases. All submittals must be electronic. Hardcopy submittals (if requested by the COR) must be single-sided prints with the material/equipment being submitted on clearly indicated by the contractor. See Attachment 4 for submittal instructions.

7. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

i. Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the COR will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of seven working days prior to start of work.

3. Official Capacity: The contractor must comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the installation commander.

5. If entry is denied, the contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the installation commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official proof consists of any current government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge must be returned to the COR for disposition. These cards are the property of the U.S. Government and must not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The COR will deliver all returned contractor badges to Chief, Security Operations or designee at the Welcome Center within five business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed and the COR will submit a new request. Compliance with this requirement is mandatory and certification thereof to the KO/COR is required prior to submitting final invoices. Failure to return badges will hold up contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. The contractor will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, the contractor must submit a written approval request containing specific justification and details to the KO five business days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from the job-site and installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limit, which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception - use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking spots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space requires the contractor to contact the COR to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the installation. The purpose of these inspections is to detect the theft of government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. It is the contractors’ responsibility to notify the COR of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter the installation through the commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the installation.

iii. Vehicle Inspection: DLA police will conduct commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

8. PHYSICAL SECURITY

The contractor is responsible for safeguarding all government equipment, information, and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all government facilities, equipment, and materials must be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor must, upon direction of the KO, re-key or replace the affected lock or locks; however, the government, at its sole option, may replace the affected lock or locks or perform re-keying. When the government performs the replacement of locks or re-keying the locks, the total cost will be deducted from the monthly payment due to the contractor.

ii. The contractor will prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor will prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

b. LOCK COMBINATIONS The contractor must establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor must ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor must comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor must comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout must be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the government for the performance or administration of this effort will be used only for those purposes and will not be used in any other way without the written agreement of the KO. The contractor is responsible for protecting the confidentiality of government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed will be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the government and/or others. Contractor and/or contractor employees will not divulge or release data or information developed or obtained in performance of this effort until made public by the government, except to authorize government personnel or upon written approval from the KO. The contractor will not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein will preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without prior written permission from the KO. All materials supplied to the government will be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

9. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor will, without additional expense to the government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses must be provided to the KO/COR before work commences and at other times as requested by the KO/COR. The contractor must notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and must obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than the KO. Any additional work to be performed beyond the terms of this SOW must be approved by the KO in writing prior to the commencement of such work. Only the KO is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. Invoice will be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be submitted through WAWF in accordance with the terms of the contract and DFARS clause 252.232-7006.

ii. Back up documentation (such as timesheets, receiving reports, etc.) must be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

iii. PERSONNEL AND RELATED REQUIREMENTS

iv. CONTRACTOR EMPLOYEES

v. Contractor personnel must present a neat appearance and be easily recognized as contractor employees by wearing a Security Identification Badge at all times above the waist while on government premises. When contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are government employees.

e. CONTRACT OVERSIGHT POSITION

i. The contractor’s proposal must include the name and contact information of the individual responsible for the following functions:

1. Authority to act as the principle point of contact with the KO.

2. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

f. CONTRACTOR INTERFACES The contractor may be required as part of the performance of this effort to work with other contractors working for the government. Such other contractors will not direct this contractor in any manner. Also, this contractor will not direct the work of other contractors in any manner.

g. KEY CONTROL The contractor will establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the contractor by the government will be duplicated. The contractor will develop procedures covering key control that must be included in the execution of the work. Such procedures must include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor must immediately report any occurrences of lost or duplicate keys/key cards to the KO. The contractor assumes all responsibility and accountability for the any keys provided by the government without limitation.

10. PERIOD OF PERFORMANCE

This contract will be for a base year and two option years. The base period of performance will be for 12 months from date of award, with two 12-month option periods. Work must be completed no later than 30 days after commence date.

11. HOURS OF OPERATION

The contractor will provide personnel to be stationed at DSCR location Monday through Friday. It is required for the contractor to provide coverage during the hours of 7:00 A.M. through 4:00 P.M. In addition, coverage may be required to respond to calls beyond these hours. In addition, weekend and/or evening hours (during the week) may be necessary to support the execution of the work of this SOW when those actions are deemed necessary by the COR to limit systems impacts. The project manager will approve all deviations to the normal workday/workweek in writing prior to approval by the KO/COR.

12. FEDERAL HOLIDAYS

The contractor is not required to provide services on federal holidays. When a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

13. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the contractor is not required to provide services unless approved in writing by the KO/COR.

14. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 8000 Jefferson Davis Hwy, Richmond, VA 23297 Richmond, Virginia.

15. ADMINISTRATIVE CONSIDERATIONS

a. To promote timely and effective administration, correspondence will be subject to the following procedures:

b. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the KO with an information copy to the COR.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR with an information copy to the KO.

d. The contractor is required to and must adhere to The Buy American Act. The contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor must consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor must remove, disable, relocate, etc., all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

e. The contractor is required to request that all utilities be marked/located prior to any digging, earthwork etc. to prevent injury or damage to personnel or utilities. The contractor must request these markings through the COR a minimum or 14 calendar days’ in advance and must keep the marks updated throughout the life of the contract.

f. Anytime any utilities (water, heat, AC, gas etc.) will need to be shut down for any period of time during the life of the contract the contractor must give the COR 14 calendar days’ notice.

g. The contractor is required to provide a back flow preventer for use on any hydrants. The contractor must provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant will be used without the proper documentation. The contractor must give the COR three business days’ notice if they will need to access a hydrant. The contractor will fill out and submit to the COR the hydrant application three business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use. At no time will the contractor use the hydrant without an approved hydrant application. The contractor will instruct employees in utilities conservation practices. The contractor will be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

h. The contractor must diligently prosecute their work and must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the government facility is not closed for any reason.

i. Weather - The contractor must always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornadoes, hurricanes, etc., the contractor must take all necessary action to prevent all materials, debris etc. from becoming missile hazards. Any damage or harm caused by contractor material, debris, etc. will be the sole responsibility of the contractor.

j. Camera Security Policy

i. If a contractor would like to take photographs on DSCR they must follow the below guidance. Submit all requests to the COR on the visit request form with all information filled out.

ii. This policy letter provides guidance on the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR including tenant activities. This policy supersedes any earlier revised policy.

iii. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on the installation pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve, and escort members of the media on the installation at all times. Under no circumstances will media be allowed on the installation or to take photographs on the installation without having a PAO representative present.

iv. DLA Installation Operations Richmond, Security, and Emergency Services Division (DS-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Operations. DS-FRS is responsible for oversight of such contractors taking photographs on DSCR, and will process and issue camera passes to contractors.

v. Contractors who take photographs will be escorted at all times by a DLA Installation Operations employee and must obtain prior approval of their photography from DS-FRC.

vi. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than three business days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

vii. Late pass requests and changes to existing passes must be approved by the on duty Police Desk Sergeant, DS-FRC at (804) 279-3500.

viii. Government employees may take photographs unescorted in no-risk areas, i.e. retirement ceremonies, social events, or photographing the elk herd.

ix. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

x. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed or transmitted. Areas on the installation that are off limits for cameras are the Command Control Center (CCC), Message Center, Restricted Map Facility, SIPRNET rooms, and facilities/areas supporting Emergency Operations. Photography is also not authorized in locker rooms, and restrooms. Government employees do not need special permission to take photographs on the installation, subject to the restrictions above. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

xi. Photographs will not be taken of access control points.

16. POINTS OF CONTACT

TBD at time of award

ATTACHMENT 1

EQUIPMENT DATA SHEET – WARRANTY, O&M, AS-BUILTS ETC.

PROJECT TITLE___________________________________ BUILDING/LOCATION_____________________________

CONTRACTOR NAME______________________________

CONTRACT NUMBER______________________________

PROJECT MANAGER ______________________________

DATE ___________________________________

EQUIPMENT DESCRIPTION______________________________________________________

FUNCTIONAL LOCATION________________________________________________________

FUNCTIONAL LOCATION DESCRIPTION__________________________________________

EQUIPMENT INSTALLER________________________________

INSTALLED DATE___________________

MANUFACTURER___________________

MANUFACTURER SERIAL #_______________________

MANUFACTURER MODEL #_________________MANUFACTURER YEAR__________

WARRANTY START DATE___________ WARRANTY PERIOD_______________

HORSEPOWER__________ VOLTAGE________ PHASE_______ AMP_______ KVA_______

CUBIC FEET PER MINUTE____________ WEIGHT_____________GALLONS PER MINUTE__________

BTU__________ FILTER SIZE (LXWXT)____________ FILTER QUANTITY_________

REFRIGERANT TYPE___________ BELT SIZE____________

PM CYCLE (0) (30) (90) (180) (365) ___________ WORK CENTER_______________

IS THIS A REPLACEMENT OR NEW INSTALL_____________

WHAT DID THIS REPLACE

· NAME_____________________________

· MODEL____________________________

· SERIAL_____________________________

INFORMATION PROVIDED ON NEW INSTALL

· COPIES OF WARRANTY PAPERWORK

· MAINTENANCE AND OPERATION MANUALS (HARD COPIES OR ELECTRIC)

· COPIES OF SUBMITTALS (HARD COPIES OR ELECTRIC)

ADDITIONAL COMMENTS: _______________________________________________________________ ENCLOSED ARE THE FOLLOWING: ___________________________________________________________

BY SIGNING YOU ACKNOWLEDGE RECEIPT OF THE ABOVE ITEMS

RECEIVED BY:___________________________________

DATE RECEIVED:___________________________

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors must comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is an OSHA Voluntary Protection Program (VPP) site. Contractors must comply with all OSHA rules and regulations as applicable in addition to all other Local, State, and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors must adhere to all safety and health regulations and be aware of the Defense Supply Center OSHA VPP initiative. Contractors and subcontractors must read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors must acknowledge and document that all contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure. Contractors and subcontractors must document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, who will forward it to the Occupational Safety and Health Office (DS-FRES, building 80, 2nd Floor) before coming on site.

2. SAFETY PLAN DELIVERABLE

The contractor must submit a site-specific Occupational Safety and Health Plan (OSHP) for approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP must be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA)29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel. The following are required and must be submitted to the safety office via the COR.

Contractor safety plan, site specified activity hazard analysis, OSHA 300A, Safety Data Sheets and contractor safety toolbox meetings. An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e. hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP must also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys; however, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all non-personal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the contractor where a hazard or potential hazard exists. Notices must be provided 24 hours prior to the planned installation of protective barriers and barricades. The contractor will coordinate with the COR for concurrence. Barricades and barriers will be removed by the contractor at the completion of the work in the area.

3. ACCIDENT/INCIDENT

Contractors must notify the KO, COR, and the DLA Richmond Safety Office immediately after an accident/incident results in damage to DLA property or equipment, injury, or occupational illness to DLA personnel, or a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees. A DLA Form 1591 or equivalent form will be submitted to the DLA Richmond Safety Office through the COR.

4. MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the contractor and submitted to the KO and COR. The COR will complete the Mishap Report (DLA Form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee because of the injury and/or cost or property or vehicle damages must be included.

5. SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the KO, the Installation’s Safety and Health Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists will perform unannounced inspections of contractor job sites to ensure compliance with applicable standards. Violations will be reported to the KO/COR. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations will be reported to the Virginia Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff will be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a government phone.

ATTACHMENT 3

ENVIRONMENTAL REQUIREMENTS

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

The contractor must comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and DSCR environmental laws, statutes, regulations, executive orders, permits. The contractor will immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the KO, COR, and the DLA Installation Operations Richmond, Environmental Division.

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

The contractor must follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NONCOMPLIANCE

The contractor must immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the KO, COR, and Environmental Division. The contractor must when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the KO to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4. AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

DLA Installation Operations Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on the government’s behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Division. Contractor personnel must be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel must be competent to perform the work specified within the contract. Contractor personnel must also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5. PROTECTION OF WORK SITE RESOURCES

The contractor must confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the contractor must identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the contractor will not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The contractor must provide effective protection for land and vegetative resources at all times. The contractor must notify the Environmental Division if any trees are required to be disposed or removed. The contractor is not authorized to remove or dispose of any tree greater than six inches in diameter unless the Environmental Division has granted permission.

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

The contractor must immediately notify the KO, COR, and Environmental Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state, and local environmental agency.

7. CULTURAL RESOURCES PROTECTION

This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

In accordance with Section 106 of the National Historic Preservation Act, a Section 106 Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor will not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

Land disturbance projects greater than one acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage. Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or original construction is exempt from permit coverage.

ATTACHMENT 4

SUBMITTALS

1.1 SUMMARY

The COR may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Contractor's Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals. Submittals requiring government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals Certificates of insurance Surety bonds List of proposed Subcontractors List of proposed products Construction progress schedule Submittal register Schedule of prices Health and safety plan Work plan Quality Control (QC) plan Environmental protection plan SD-02 Shop Drawings Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project. Drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-07 Certificates Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project. Document required of the contractor, or of a manufacturer, supplier, installer or subcontractor through the contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Confined space entry permits. Text of posted operating instructions.

SD-08 Manufacturer's Instructions Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item. This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism. Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract. Interim "DD Form 1354" with cost breakout for all assets 30 days prior to facility turnover.

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the government. Submit the following in accordance with this section.

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4.1 Government Approved [G]

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the COR. Within the terms of the contract clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.4.2 Information Only

Submittals not requiring government approval will be for information only. They are not considered to be "shop drawings" within the terms of the contract clause referred to above.

1.5 PREPARATION

1.5.1 Transmittal Form

Use the Corps of Engineers transmittal form (ENG Form 4025) for submitting both government approved and information only submittals in accordance with the instructions on the reverse side of the form. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

Submit three copies of shop drawings requiring review and approval by COR/PM or Authority Having Jurisdiction.

1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions Submit in compliance with quantity requirements specified for shop drawings.

1.6.3 Number of Copies SD-05 Design Data and SD-07 Certificates Submit in compliance with quantity requirements…