Draft SOW.pdf

SOW – Army Facilities Components System (AFCS) NATO Metric Facilities Design Update

STATEMENT OF WORK (SOW)

FOR THE PREPARATION OF AFCS DESIGN DOCUMENTS

1. GENERAL. This Statement of Work (SOW) encompasses all items of work to be accomplished under this contract in connection with the professional services required for and related to the development and completion of AFCS Design technical documents. Services will include but are not limited to review and development of design documents. Review and development of construction activities, work elements, bill of materials (BOM), design analysis, drawings, specifications, and project coordination.

2. LOCATION OF WORK & GOVERNMENT POCs.

a. USACE Kansas City District Headquarters Kansas City, MO.

b. Government POCs for this contract:

i. UASCE Kansas City District (NWK) – Project Manager/Technical Point of

Contact: XXXXX

ii. USACE ERDC Construction Engineering Research Laboratory – Design & Logistics

Integrator: XXXXX

3. PROJECT DESCRIPTION. The Architect-Engineer (A-E) shall provide professional design and data management services required for the review and update the design of sixteen (16) NATO metric facilities with EUCOM materials described in the scope of work and listed in Appendix A.

The design update process shall bring the facility design packages to current doctrinal standards and to compliance of UFC 1-201-01 and the AFCS Design Guide. Design revisions include facility and construction activity plans, material takeoffs (bills of material), National Stock Number (NSN) provisioning, construction material, labor and equipment estimates. Provide technical documents, to include drawings, design analyses, specifications, calculations, and 3D Revit models as herein specified.

a. Description of Work. The package consists of wood facilities as listed in Appendix

A. The work described in this SOW will be broken down into the following tasks.

i. CLIN 01 (Base): Administration

ii. CLIN 02 (Base): Design of five (5) NATO Metric Facilities with EUCOM Materials

iii. CLIN 03 (Option): Design of 2 (2) NATO Metric Facilities with EUCOM Materials

iv. CLIN 04 (Option): Design of five (5) NATO Metric Facilities with EUCOM Materials

v. CLIN 05 (Option): Design of four (4) NATO Metric Facilities with EUCOM Material

4. SCOPE OF WORK.

a. CLIN 01 (Base). The A-E shall furnish sufficient supervisory, technical, and administrative personnel to ensure the expeditious accomplishment of the work specified in the Scope of Work.

i. Kick-off Meeting. A kick-off meeting will be held via teleconference to discuss this

SOW, schedule, and establish critical milestone dates. Required A-E participation in the kick-off meeting must include, at minimum: the Project Manager and Prime Subcontractor Technical Team

Lead(s). The A-E shall provide a draft submittal schedule at Kick-Off Meeting for government review. The kick-off meeting must be within fourteen (14) days of Notice to Proceed (NTP).

ii. Department of Defense Common Access Card (CAC). The A-E shall perform all work in this SOW requiring CAC access within the CAC requirements described in the NWK

AFCS contract #W912DQ-19-D-4011.

iii. Quality Control Plan (QCP). All work performed under this SOW shall adhere to the requirements of the QCP developed for the NWK AFCS contract # W912DQ-19-D-4011.

b. CLIN 02 (Base). Design of five (5) NATO Metric Facilities with EUCOM

Materials in accordance with the most current AFCS Design Guide and A/E/C CAD and

Graphics Standards (See Appendix A for specific facilities). Design shall be defined as the following:

i. Create facility level drawings including the: cover page, isometric drawing, elevations, sections, life safety plan, and floor plan.

ii. Create architectural design incorporating the shell concept and developing interior construction activities specific to the facility requirements.

iii. Create the Structural systems design (including the foundations, exterior walls, and roof framing, at a minimum).

iv. Create the Mechanical systems specific to the facility requirements.

v. Create the Electrical systems specific to the facility requirements.

vi. Create the Communications systems (as required) specific to the facility requirements.

vii. Provide one Design Analysis in accordance with the AFCS Design Guide that covers all facilities within the SOW.

viii. For all new NSN requests that contain a Resource Consuming NSNs we will require a combined PDF containing the following:

c. A PDF printout of the appropriate tab on the “RC NSN Worksheet Template” with all required information filled out based on the type of RC NSN. See Appendix B for the RC

NSN Worksheet Template.

d. A FLIS “Quick Print” of the NSN if it’s a valid NSN. Not required for initial ZZ requests

e. A cut sheet showing specs that can be used to verify the validity of the inputs of the “RC NSN Worksheet Template”. This can be the same cutsheet that is typically used to request new NSNs through the normal provisioning process.

Note: Examples of the completed PDFs are located here: XXXXX

ix. Identify all facility Bill of Material (BOM) requirements and provide regional specific cut sheets as required.

x. Provide fully edited set of metric UFGS, as needed.

c. CLIN 03 (Option). Design of two (2) NATO Metric Facilities with EUCOM

Materials in accordance with requirements described in CLIN 02.

d. CLIN 04 (Option). Design of five (5) NATO Metric Facilities with EUCOM

e. CLIN 05 (Option). Design of four (4) NATO Metric Facilities with EUCOM

5. DESIGN SUBMITTAL REQUIREMENTS.

a. Design Submittals: The A-E should submit all design packages electronically to the prescribed REDi folder. XXXXXX

i. 65% - Facility workbook, drawings (.PDF only), NSN cutsheets, and support files.

ii. 95% - Facility workbook, drawings (.PDF only), design analysis and calculations, specifications (.PDF only), NSN cutsheets, and support files.

iii. 100% - Facility workbook, drawings (.PDF and .DWG), design analysis, specifications (.PDF, .Doc, and .SEC), calculations, NSN cutsheets, and support files.

iv. Post DMS – Any corrected facility workbook, drawings (.PDF and .DWG), design analysis, support files, and all Revit models for theassociated facility.

b. The A-E should notify the USACE NWK PM at least three (3) working days prior to making any submittals.

c. The A-E should notify the USACE NWK PM every time a design submittal is uploaded to REDi.

6. DESIGN REVIEW PROCESS.

a. A seven (7) day review period will follow the 65%, 95%, and the 100% design submittals.

b. All submittals will be reviewed by the USACE QA team, the AFCS PMO, the facility proponent/using agency, and other agencies of the U.S Government, as appropriate. Comments will be entered into Dr Checks and will indicate changes or other action(s) that will be required.

All comments must be addressed by the A-E, including actions taken, and subsequently closed by the reviewers.

c. While reviewing comments, the A-E is encouraged to contact the USACE NWK PM should clarification or additional information be required on any comment.

d. The annotation “Non-Concur” without written explanation is considered unacceptable.

For any comment involving action to which the A-E takes exception, or believes to be beyond the scope of contract, the A-E is required to provide a written explanation for the basis for their position within seven (7) days of the closing of the review period. All comments should be incorporated unless otherwise resolved with the concurrence of the USACE NWK PM prior to the next submittal. If no problems are identified by the A-E within the time frames noted above, it will be assumed that all comments have been accepted and will be incorporated into the next submission.

7. WORK REQUIREMENTS: The design documents shall incorporate all necessary technical information, standards, codes, and military doctrine as applicable to the work. All appropriate doctrinal references and applicable Unified Facilities Criteria (UFC) shall be considered. The designs shall only include construction activities that are considered “Troop Constructible”.

a. All facilities within the requirements of this SOW shall include a coversheet. The facility coversheets should include the drawing index, all applicable design criteria, a list of construction activities associated with that facility, and any other notes determined to be required during the design process.

b. All construction activities shall include a material take-off table including material description and quantity.

c. Drawings should be fully CAD compliant in accordance with A/E/C CAD Standard Manual

Release as specified in the AFCS Design Guide.

d. Drawings should be developed in Revit and converted to AutoCAD Full Version as specified in the AFCS Design Guide.

e. Revit models must be developed to Level of Development (LOD) 300. LOD 300 is defined as follows - Model Elements are modeled as specific assemblies accurate in terms of quantity, size, shape, location, and orientation. Non-geometric information should be attached to Model Elements.

7. SCHEDULE.

a. All work and services described in this SOW as the Base CLINs (Tasks 1-2) should be completed within 365 calendar days after award of this contract. Government has the right to exercise options up to 120 days following award.

b. A kick-off meeting should be held within fourteen (14) days of the Notice to Proceed

(NTP). An agenda will be provided at least 24 hours in advance of the meeting. Minutes will be provided within 48 hours after the meeting.

c. The draft submittal schedule shall be presented during the kick-off meeting and documented in the kick-off meeting minutes.

d. A final version should be provided to the NWK PM no later than seven (7) days after the kick-off meeting.

e. Bi-weekly meetings with the Project Manager and Technical Team Lead (at a minimum) should be held virtually. An agenda will be provided at least 24 hours in advance of the meeting. Minutes will be provided within 48 hours after the meeting.

8. CONFLICTS. Any conflicts found in any of the information furnished shall be brought to the attention of the USACE NWK PM for resolution prior to proceeding with work.

9. APPENDIX INDEX:

a. A.) Facility List

b. B.) Resource Consuming NSN Worksheet Template

10. SPECIAL CONDITIONS. Any oral directions, instructions, explanations, commitments, and/or acceptances given by any Government employee to the A-E or his/her personnel, shall not be construed by the A-E as a change in scope to this contract. Any change in scope of work must be issued to the A-E, in writing, by the Contracting Officer to be binding on the Government.

11. CONTRACTOR MANAGEMENT REPORTING (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

12. INTELLECTUAL PROPERTY:

a. Contributed IP.

http://www.ecmra.mil/ http://www.ecmra.mil/

i. Unless expressly set forth otherwise, both Parties agree that nothing in this Agreement shall cause a Party to assign intellectual property rights to the other Party. Pursuant to the applicable

Statement of Work, each Party may contribute certain intellectual property for the Project that such

Party (i) owned or had an interest in prior to the Effective Date or created outside of the context of this Agreement or (ii) improved or modified, with respect to the foregoing (the “Contributed IP”, with respect to the government, the “CUSTOMER Contributed IP” and with respect to The A-E or

Subconsultant, “The Contractor Contributed IP”).

ii. Each Party shall retain ownership of its Contributed IP, including all intellectual property rights therein. The Customer Contributed IP shall include the Customer Materials. The

Contractor/Subconsultant Contributed IP shall include The Contractor or Subconsultant’s materials, software and other technology relating to the design, modeling, and construction of complex systems (the “Subconsultant’s Platform”). Subject to A-E / Subconsultant retaining its rights in and to the A-E / Subconsultant Contributed IP, Contractor hereby irrevocably assigns and agrees to assign to Customer all worldwide right, title, and interest in and to those portions of the Catalog

Objects and Rules (each as defined in the Statement of Work) embodying Customer's Confidential

Information, including all intellectual property rights therein.

iii. Upon government’s request, A-E / Subconsultant agrees to deposit and maintain in escrow, the materials required to ensure that the government can rebuild the software and recreate and restore the outputs. The government is expected to bear all costs associated with the Escrow deposit and verification testing.

b. Licenses.

i. Notwithstanding anything to the contrary in this Agreement:

ii. The government agency may use Subconsultant’s Contributed IP to (i) evaluate and test the Deliverables during the applicable SOW Term, and (ii) to the extent any the A-E /

Subconsultant’s Contributed IP (but expressly excluding the Subconsultant’s Platform) is embedded into the Catalog Objects and/or Rules, use such contributed IP solely as part of government’s use of such Catalog Objects and/or Rules and only as necessary to exploit such Objects and/or Rules, and

iii. The A-E / Subconsultant may use Customer's Contributed IP (including any Customer

Materials) to (i) perform the services during the applicable SOW Term and (ii) solicit commercial interest and investors in the Subconsultant’s Platform except for specific, sensitive designs as described in the IP designs provided by AFCS.

END DOCUMENT