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Statement of Work Annual Fire Alarm Inspections and Quarterly Fire Sprinkler Inspections

A. General:

Provide inspections for the fire sprinkler systems and the fire alarm system per AAAHC requirements.

Location:

Fort Duchesne IHS Indian Health Clinic 6932 E. 1400 S.

Fort Duchesne, UT 84026 Lat. 40.2822417 Long. -109.8712278

Background:

Fort Duchesne IHS Indian Health Clinic consists of a main clinic and a wellness center. Each of the buildings has a fire panel and an automatic sprinkler system. The Accreditation Association for Ambulatory Health Care (AAAHC) and the National Fire Protection Association (NFPA) requires the fire life safety systems to be inspected by a qualified consultant. The fire panel requires to be inspected at least once every year. The fire sprinkler systems are required to be inspected quarterly.

Description of services to be provided:

A) Contractor to provide annual fire alarm panel inspections for the facilities at the Fort Duchesne IHS Indian Health Clinic.

B) Contractor to provide quarterly fire sprinkler inspections for the facilities at the Fort Duchesne IHS Indian Health Clinic.

C) Contractor shall test all the fire alarm system devices and report on it.

D) Contractor shall test all the fire sprinkler system devices and report on it.

E) Contractor shall provide a list of deficient devices and failed items after an inspection is completed.

F) Contractor shall contact the facility manager at 435-725-6842 and schedule a time to perform the inspections.

G) Performance is estimated to occur between:

To be furnished with bid:

1. The following deliverables shall be provided with bid:

a) Propose work to provide inspection services.

b) Proposed cost schedule for providing inspection services.

c) Provide licenses that authorize your personnel to work on a fire system within the state of Utah

d) Proof your firm has at least 5 years of experience working on fire systems.

2.0 To be furnished after award:

1. The following deliverables shall be provided after award.

a. One Annual Fire Alarm Inspection of fire alarms at Fort Duchesne IHS Clinic and Wellness Center.

b. Four Quarterly Sprinkler System Inspections of fire sprinkler systems at Fort Duchesne IHS Clinic and Wellness Center.

c. Copies of the Annual Fire Inspection Reports.

d. Copies of the Quarterly Fire Inspection Reports.

B. INVOICE SUBMISSION:

I. Payment and Invoicing Instructions:

Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Invoice Date and Number

1. Contract Number

1. Charges for service or products identified BY LINE ITEM Number

1. Brief description of products or services rendered

1. Charges should follow Line Item structure on contract to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable

1. Dates of Service or Shipment

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following departments and addresses in the same e-mail:

Finance:

For purposes of interest accrual and time of official receipt, Finance is designated as the point of receipt for the Government. Invoices shall be submitted electronically to the e-mail address listed above.

Service Unit Representatives:

A copy of the invoice should be sent electronically to the Service Unit Representative(s) at the address listed above.

C. TAXES

Under Arizona State Legislature Title 42 Taxation Code, Article 4 Use Tax, The Department of Health and Human Services, Phoenix Area Indian Health Services is tax exempt under A.R.S. 42-5063 (a), 42-5061 (A) (a), and 42-5159 (A) (12 )(b), State of Arizona Department of Revenue.

D. TERO

The successful firm, prior to beginning work, shall either already possess or apply for and obtain a Tribal Business Permit from the EDA at the cost of (typically $150.00 to $500.00, depending upon business activity] for a twelve-month period that typically runs from date of application. The successful firm shall also complete and submit a Compliance plan under the Tribe’s Tribal Employment Rights Office (TERO) to assure that Tribal members are opportunities to perform work as employees of the firm or team.

TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO): TERO Ordinances require that all employers who are engaged in operating a business on reservations give preference to qualified Indians in all aspects of employment, contracting and other business activities. TERO Offices were established and empowered to monitor and enforce the requirements of the tribal employment rights ordinance. Aspects of this requirement may require a TERO Business License; it is incumbent of the vendor to include all applicable TERO requirements in their quote. To ascertain further information, please contact the following:

Tribal Office of Revenue Commission 928.734.3172