Draft SOW.doc

DRAFT

STATEMENT OF WORK

FOR

932 Maintenance Group Rug, Shop Towel, A/C Polishing pad, aircraft wash suit, aircraft appearance mats, and Coverall cleaning Located at 351 Hangar Road Building 450

SCOTT AIR FORCE BASE, ILLINOIS

06 Nov 2020

TABLE OF CONTENTS

1. Project Scope

2. Background

3. Standards and Codes

4. Project Acceptance

5. Schedule and Standard Workday/Week

6. Security and Privacy

6.1 Contractor Consent to Background checks

6.2 Badges

6.3 Contractor Registration of Vehicles on Scott AFB

6.4 Access to Installation during Force Protection Conditions (FPCONs)

6.5 Property Protection

6.6 Safeguarding Classified or Unclassified Information

6.7 Non-Disclosure Agreements

6.8 Privacy Act

6.9 Contractors Working in Controlled or Restricted Areas

6.10 Access to Government Facilities with Controlled or Restricted Areas

6.11 Contractors Responsibilities While Working within Controlled or Restricted Areas.

6.12 Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors.

1. PROJECT SCOPE: To provide and clean vendor supplied rugs, shop towels, aircraft polish pads; as well as customer owned coveralls, aircraft (rubber) wash suits and aircraft appearance mats. To distribute items to locations throughout building 450 as specified within this statement of work. All work is for the 932 Maintenance Group located at 351 Hangar Road in Building 450 Scott AFB, IL.

Delivery: Enter building 450 through the front door, and deliver all shop towels, coveralls, aircraft wash suits and aircraft appearance mats to room 60. All floor mats will be placed in locations specified below starting with item 5.

Items to be cleaned may contain various chemicals to include but not limited to the following: JP-8, gasoline, Grease, oil, hydraulic fluids, sky-drol, diesel fuel, paint, lead, benzene, and anti-freeze.

It is critical that vendor selected for the contract clean both contractor owned shop towels, aircraft polish pads, customer owned coveralls, aircraft wash suits, and aircraft appearance mats.

1) Red shop rags: Contractor to supply/deliver 400 clean red shop towels to customer (932 MXG) at address listed above and deliver to room 60 at the beginning of contract. Then contractor will pick up, clean, and return clean red shop rags on a 1 for 1 monthly basis. Contractor to replace worn/unusable red shop towels as determined by customer (932 MXG). Customer will identify items to be replaced. Example: after initial supply if contractor picks up 100 dirty red shop rags, contractor will clean and deliver 100 clean shop rags back to customer (932 MXG) on next pick up/delivery date.

2) Lint free polishing pads: Contractor to supply/deliver 50 clean lint free polishing pads to customer (932 MXG) at address listed above and deliver to room 60 at the beginning of contract. Then contractor will pick up, clean, and return lint free polishing pads on a 1 for 1 monthly basis. Contractor to replace worn/unusable lint free polishing pads as determined by customer (932 MXG). Customer will identify items to be replaced. Example: after initial supply if contractor picks up 25 clean lint free polishing pads contractor will clean and deliver 25 clean lint free polishing pads back to the customer (932 MXG) on next pick up/delivery date.

3) Contractor to pick up customer owned fabric coveralls (up to 20 green and 4 white) on a monthly basis from room 60 clean and return to customer at the next scheduled delivery. Customer will determine if/when coveralls will be turned in for cleaning. Example: if contractor picks up 4 pairs of coveralls contractor will clean and deliver 4 pairs of coveralls back to the customer (932 MXG) on next pick up/delivery date.

4) Contractor to pick up customer owned rubber wash gear (up to 30) on a monthly basis from room 60 clean and return to customer at the next scheduled delivery. Customer will determine if/when rubber wash gear will be turned in for cleaning. Example: if contractor picks up 15 pairs of rubber wash gear contractor will clean and deliver 15 pairs of rubber wash gear back to the customer (932 MXG) on next pick up/delivery date.

5) Contractor to pick up customer owned aircraft appearance mats (up to 5) from room 60 on a quarterly basis; clean and return to customer at the next scheduled delivery. Customer will determine if/when aircraft appearance mats will be turned in for cleaning. Example: if contractor picks up 2 aircraft appearance mats contractor will clean and deliver 2 aircraft appearance mats back to the customer (932 MXG) on next pick up/delivery date.

6) Contractor to supply 2 each 4’ x 6’ scrapper mats for the Front door entry at address noted above. Contractor will pick up, clean, return and position mat once a month, no later than the 10th day.

7) Contractor to supply 2 each 3’x 10’ black appearance mats for the front door tile area at address noted above. Contractor will pick up, clean, return and position front door tile area mats once a month, no later than the 10th day.

8) Contractor to supply 1 each 3’x 4’ black appearance mat for the front side stairwell door at the address noted above. Contractor will pick up, clean, return and position mat once a month, no later than the 10th day.

9) Contractor to supply 1 each 3’x 4’ black appearance mat for room 87 exterior door at the address noted above. Contractor will pick up, clean, return and position mat once a month, not late than the 10th day.

10) Contractor to supply 1 each 3’x 4’ black appearance mat for room 139 exterior door at the address noted above. Contractor will pick up, clean, return and position mat once a month, not late than the 10th day. 139

11) Contractor to supply 2 each 3’x 10’ black appearance mats for AGE overhead garage door area at the address noted above. Contractor will pick up, clean, return and position mats once a month, not later than the 10th day.

12) Contractor to supply 2 each 3’x 4’ black appearance mats for AGE wash rack area at address noted above. Contractor will pick up, clean, return and position mats once a month, not later than the 10th day.

13) Contractor to supply 1 each 3’ x 10” black appearance mat for doors 63, 69, and 74 exterior door (3 total) at address noted above. Contractor will pick up, clean, return and position mats once a month, not later than the 10th day.

14) Contractor to supply 2 each 3’x 10’ black appearance mats for door 133 at the address noted above. Contractor will pick up, clean, return and position mats once a month, not later than the 10th day.

15) Contractor to supply 2 each 3’ x 10’ black appearance mat for exterior door 145 at the address noted above. Contractor will pick up, clean, return and position mat once a month, not later than the 10th day.

2. BACKGROUND: All items mentioned above except items 3, 4, and 5 will be supplied to the customer at the start of the contract and be replaced for cleaning on a biweekly basis or when designated above.

3. STANDARDS AND CODES: Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA) 70)

National Life Safety Code (NFPA 101)

Electronic Industries Alliance/Telecommunications Industry Association (EIA/TIA) 568 ADA (American with Disabilities Act)

4. Prior to contract acceptance: Within 5 Business Days subsequent to award, the contractor shall provide to the Contracting Officer for approval the vendors intent to fulfill these requirements within the statement of work. The contractor shall factor into the rug, shop towel, and coveralls all specific requirements as to size and condition of the required products.

5. SCHEDULE AND STANDARD WORKDAY/WEEK: Delivery shall be accomplished during a standard, 5-day week, Monday through Friday, between the hours of 6:30 A.M. and 2:00 P.M. local time, excluding Federal Legal holidays and non-work days resulting from holidays occurring on weekends. The contractor will negotiate a specific delivery day and time which is acceptable to the customer prior to the implementation of the contract. When the contractor desires to work at other than the negotiated day, the contractor shall contact the representative. Approval for delivery to be performed during nonstandard time will be given only in cases of extreme necessity.

6. SECURITY AND PRIVACY: This applies to all contractor personnel including delivery persons who need to enter Scott AFB. Personnel will be required to divulge Privacy Act information as required to meet Air Force security requirements.

6.1. Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

6.2. Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

6.3. Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

6.4. Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

6.5. Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

6.6. Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

6.7. Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

6.8. Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

6.9. Contractors Working in Controlled or Restricted Areas

The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

6.10. Access to Government Facilities with Controlled or Restricted Areas

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

6.11. Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SAFBI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SAFBI 31-1 Integrated Defense / Antiterrorism Plan.

6.12. Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

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