Draft SOW - COMBAT SYSTEMS.docx

Section C - Descriptions and Specifications

STATEMENT OF WORK

1. SCOPE OF WORK

a. The Contractor shall furnish the necessary management, technical, labor, and logistics support as well as all material, equipment and facilities to perform all material procurement and industrial fabrication required to accomplish repair, installation, refurbishment and modernization of United States Navy/Force Management System (FMS) Surface Combat/C4I Systems listed below:

· OE-82 Series UHF SATCOM Antennas

· OE-570 Series UHF SATCOM Antennas

· AM-6534/SSR-1, AM-7317A/SSR Amplifiers, Radomes and ancillary equipment

· NMT Series SATCOM Radomes CW-1258, CW-1269

· MK-32 Surface Vessel Torpedo Tube (SVTT)

· SLQ-32 Antenna Enclosures

· MK-36 (SRBOC) and MK-53 (NULKA) Decoy Launching System (DLS) CERTIFICATION REQUIRED

· MK-5 Ready Service Lockers (RSL)

b. A Delivery Order (DO) will normally consist of a single requirement. The contractor may be required to respond to more than one requirement (simultaneous DOs for more than one vessel). Multiple DOs may be issued for emergent requirements. Emergent requirements are defined as any work item(s) that must be completed within 60 business days.

c. The contractor shall perform the work in DOs issued from the Contracting Officer. All work/repairs shall be in accordance with (IAW) the requirements outlined in this contract and awarded DOs. Work/repairs shall be performed shipboard or at contractor facilities within a 50-mile radius of Naval Station Norfolk, Norfolk, VA.

d. Under normal conditions, work shall be accomplished at the contractor’s facilities. Additionally, performance of work may be required elsewhere including OCONUS. In the event work is required outside of the 50-mile radius of Naval Station Norfolk, Norfolk, VA, travel and per diem shall be paid in accordance with Joint Travel Regulations (JTR). The rules in the Federal Acquisition Regulations §31.205-46 govern Government contractor and contractor employee travel costs dated Jan 1, 2018.

e. Required reports and documentation shall be compatible with current Government software applications. (Example: MS Office 2016)

2. DEFINITION OF REPAIR REQUIREMENTS

a. The contractor shall identify repair requirements. At a minimum, these efforts will include: inspect equipment and/or systems to determine repair options, repair alternatives, and make recommendations to the on-site Subject Matter Expert (SME).

b. In some cases, the Government on-site SME will confirm the repair options and requirements with the contractor prior to reporting. For conditions that impact the schedule, the contractor shall notify the Government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR) but must include a description of the condition/deficiency and an estimated timeframe for resolution, which shall not exceed five (5) business days as specified below.

c. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR in accordance with the instructions below:

1) NOTIFICATION TO GOVERNMENT:

CFRs shall be submitted to the Contracting Officer Representative (COR) within five (5) working days of discovery of the condition.

2) CFR REQUIREMENTS:

At a minimum, the CFR will include the following:

· Identify contract, DO number, Ship and hull number

· Serialized by the CFR number (CR-Last seven of the DO number and CFR sequence number - Example: CR-24F1004-01

· Identification of the applicable Work Item number

· Date requirement was discovered

· Description of the work requirement

· Specific location of the work

· Recommendation for corrective action

· Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future Chief of Naval Operations (CNO) or Continuous Maintenance Availability (CMAV). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

· Identification of related changes, if any, to the internal milestones and production and contract completion dates.

3. GOVERNMENT REVIEW AND RESPONSE TO CFR

c. The Contract Specialist shall review the CFR for accuracy. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 5-day requirement). As appropriate, the Government and contractor will need to meet to conduct ship checks and/or discuss the recommendation for corrective action to further determine the full scope of work required prior to CFR final approval. The contractor's accuracy reflected in the CFRs submitted may be evaluated in Contractor Performance Assessment Reporting System (CPARS).

d. Repair Implementations. After CFR approval and as directed by either technical direction or contract DO modification the contractor shall implement repairs/refurbishment, maintenance, renewal and evaluation on naval ships and shore-based activities on United States Navy/FMS Surface Combat/C4I Systems. At a minimum, contractor efforts shall include the following:

1) Conduct ship visits to coordinate schedules for fleet technical support, inspections, repairs, equipment removal for repair, and refurbishment or replacement. Repair actions shall include the removal and reinstallation of all interferences.

2) Correct deficiencies identified during ship visits and/or surveys when directed by the individual DO.

3) Provide journeymen level mechanics, technicians, and when required in the delivery order, the In-Service Engineering Agent (ISEA) or Original Equipment Manufacturer (OEM) representatives to accomplish repairs. Repair efforts on short notice may be required and may require work efforts to continue around the clock, including weekends and holidays, until completed.

4) Utilize subcontracting capabilities, administration, and management to accomplish repairs that may require highly specialized skills beyond the capability of the prime contractor’s internal workforce.

5) Submit completion inspection reports to the cognizant Government SME after all repair and/or replacement actions have been accomplished.

6) Provide Quality Assurance Inspections and Certifications for all repair actions accomplished IAW this contract and standard industry practices.

7) Repair and refurbishment work efforts shall be conducted at locations specified in each DO.

8) During ship visits, the contractor shall work closely with the on-site Government SME to expeditiously fulfill planned or emergent work (emergent work as defined in paragraph 1.b. The contractor shall keep the Government fully informed of the status of work on a weekly basis via email to the cognizant SME and Contracts department.

9) Provide the necessary tools, rigs, and test equipment to perform repairs.

10) Coordinate with on-site SME and ship’s force when crane support is required.

11) In the bi-monthly report, include - All work performed, percentage of work completed, any/all delays of work and test documentation results to the COR after confirmation from the on-site SME.

e. Except as otherwise provided in this contract, or DOs issued thereunder, the contractor shall provide all material, labor, repair support, equipment, supplies, power, accessories, rigs, test equipment, facilities and such other things and support as necessary for accomplishing assigned requirements.

4. PERSONNEL

c. The contractor shall be responsible for the employment of trained and technically qualified personnel to perform DOs. The contractor, upon request of the Government representative, shall produce the qualifications of an individual to substantiate qualifications to perform the requirement. In addition, the contractor is responsible for employing and maintaining the personnel, organizational and administrative controls necessary to ensure that performance meets or exceeds all contract specification requirements hereunder and as set forth in each individual DO.

5. ORGANIZATION

c. The contractor shall have a management organization with the experience and comprehensive understanding to apply management techniques, methods and procedures required to efficiently complete the requirements of the solicitation.

6. REFERENCES

c. In performing the requirements of this contract, the contractor shall comply with all the following references and attachments (Section J) to this solicitation:

d. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/ and shall be invoked on all DOs:

FY-25

ITEM NO.

CNO Availability; provide and manage

Cable Procedure; accomplish

Vice Specified Component; report

CNO Availability; provide and manage

Schedule (CRS); accomplish

e. The following LOCAL WORK TEMPLATE (LWT) will be provided as an attachment and will be invoked on individual DOs as required:

• 042-037 General Requirements for Work Within Naval Station Norfolk; accomplish (Attachment J-3) 08 APR 2024.

f. The following STANDARD WORK TEMPLATES (SWTs) shall be invoked on individual DOs as required:

• 042-001 Accountability of Man-hour and Material Reservation; accomplish (Attachment J-4) 14 MAR 2024.

• 077-001 Hazardous Waste Produced on Naval Vessels; control (Attachment J-5) 30 NOV 2023.

NOTE: The contractor shall comply with the latest revision of these documents in effect at solicitation closing and when each option year is invoked. Additionally, in the event that there is any conflict between the references, NSIs, LWTs, and SWTs take precedence over technical manuals, specifications, and other references. NSIs take precedence over LWTs and SWTs. Other tiered drawings shall be followed when referenced.

7. POST-AWARD SUBMISSION

After receipt of a DO Award and prior to starting work onboard the vessel, the contractor shall submit a Visit Authorization Letter (VAL) in accordance with SECNAV M-5510.30 (Dept. of the Navy, Personnel Security Program), and/or DOD 5220.22M (National Industrial Security Program Operating Manual), to the Commanding Officer of the ship via the Mid-Atlantic Regional Maintenance Center (MARMC) Security Officer.

NOTE: The contractor shall comply with the most recent version/series of these documents.

8. REPORTING

a. The contractor shall provide deliverables as described in the PWS and CDRLs. Format and delivery schedule for deliverable shall be outlined in CDRLs.

b. Reports shall support print capability and support downloading into an electronic format. Electronic format is defined as Microsoft Word, Excel, Access, or Adobe PDF.

c. The COR shall approve the final design of all contractor report formats. Throughout the performance of the contract there may be additional reporting requirements that are not yet known. If this occurs, the COR will work with the contractor to establish the new reporting requirement.

9. MINIMUM CAPABILITIES AND FACILITY REQUIREMENTS

a. IAW Procedure for Certification of Waterfront Activity Refurbishment of MK-137 Mods 1, 2 and 4 SRBOC Launchers (NSC-Q32-WXM-2012-054), all contractors and subcontractors shall complete the certification process in conjunction with the MARMC certified SME before commencing work. The Contractor shall provide engineering and technical support for MARMC Code 292. Refurbishment shall be accomplished IAW Intermediate Maintenance Activity Refurbishment Procedures for MK-137 Mods 1, 2, and 4 Decoy Launchers and all changes NSC-Q32-WXM-2012-048.

b. IAW Procedure for certification of waterfront activity refurbishment of MK-137 Mods 7 and 10 Nulka Launchers NSC-Q32-WXM-2012-056, all contractors and subcontractors shall complete the certification process in conjunction with the MARMC certified SME before commencing work. The Contractor shall provide engineering and technical support for MARMC Code 292. Refurbishment shall be accomplished IAW Intermediate Maintenance Activity Refurbishment Procedures for MK-137 Mods 7 and 10 Nulka Decoy Launchers NSC-Q32-WXM-2012-043 and all changes. The Contractor shall provide required facilities, services and materials for refurbishment of MK-137 Mod 10 Nulka Launchers.

c. IAW Procedure for Certification of Waterfront Activity Refurbishment of MK-5 Mod 4 Ready Service Lockers (NCS-Q32-WXMO-2012-055), all contractors and subcontractors shall complete the certification process in conjunction with the MARMC certified SME before commencing work. The Contractor shall provide engineering and technical support for MARMC Code 292. Refurbishment shall be accomplished IAW MK-5 Mod 4 Ready Service Locker Technical Repair Standard and all changes SW393-AC-TRS-010. The Contractor shall provide required facilities, services and materials to overhaul SRBOC Ready Service Lockers.

10. FACILITY REQUIREMENTS

a. The contractor shall have sufficient facilities in appropriate locations to fully support the work intended by this contract. The contractor’s facilities shall be located within a 50-mile radius of Naval Station Norfolk, Norfolk, VA. The contractor shall be responsible for storing Government Furnished Materials (GFM) associated with each individual DO.

11. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments. Any cost to comply with these requirements shall be included in the price of the CLINs listed in Section B.

The Contractor Shall:

a. Exercise sound judgment and possess the necessary expertise to assure the successful completion of all requirements placed here-in in accordance with and adhering to all Combat Systems governing documents.

b. As applicable, coordinate schedules in the work affected areas with the ship’s force representative, MARMC Maintenance Team (MT), the on-site SME as defined in the DO during the performance period of the DO. Prior to the start of work, the contractor shall obtain a copy of the ship's operation drills from ships force leadership to avoid unnecessary delays. To minimize delays and disruptions, the work effort on DOs shall be coordinated on a daily basis with the ships force representative to allow for changing situations aboard ships.

c. Forward all requests (in writing) for changes to delivery schedules, funding requirements and scope of work to the Contract Specialist via the CFR. These requests shall include specific details as to what changes are required and circumstances surrounding the same. These requests shall be submitted to the Contract Specialist prior to 85% of delivery availability being exceeded.

d. Not respond to new performance requirements until a DO or a modification has been signed or verbal authorization has been given by the Contracting Officer.

e. Not respond to any requests requiring deviations in technical performance as specified in the DO without obtaining a signed modification or prior approval from the Contracting Officer.

f. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day-to-day work schedule.

g. Comply with NSI 009-24 and ships or shipyard directives in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping and valves. All work performed shall utilize Work Authorization Form (WAF) in conjunction with NSI 009-24. The current web site for the WAF is: SUBMEPP: JFMM Fleet Forms (navy.mil).

i. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of performance. This shall be required on all DOs performed on this contract whether at a Government facility or at a privately owned facility.

j. Request on a case-by-case basis to use ship's services that are available. A request for use of ship's services shall be made to the ship force representative or Port Engineer. Written permission shall be obtained from the Commanding Officer (CO) or designated authority of the ship before actual use of any ship services. A request for ship's services may be turned down whether or not the requested service is available. Denial of a request for use of ship's services will not be a valid basis for any claim or request for compensation. Ship's services shall not be used for contractor life support systems (compressors for breathing air), lifting equipment or any other equipment wherein an unexpected disruption of services has a high potential for loss of life, injury or damage to ship's equipment.

k. Accomplish the requirements of NSI 009-40 for the use of contractor cranes at naval facilities. For work at other than naval facilities, contact the facility manager to determine the requirements and restrictions for crane operations prior to mobilization on-load, final determination of production sequencing and production zone layout, and demobilization off-load. Crane placement restrictions may affect production sequencing and zoning. In either situation, the contractor shall notify the SME for all required Government checkpoints.

l. Ensure that persons assigned to render repairs are at all times under the direction and control of the contractor and are not employees of the Government.

m. Follow all applicable federal, state, and local laws concerning safety, health, and welfare of the contractor’s personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

n. Contact the MARMC Duty Officer at (757) 400-0000 when problems are encountered after normal working hours.

o. Submit a written weekly report detailing the daily events and the progress made during the course of each day to the on-site Government SME. Time and location for submission of the weekly report shall be agreed upon at the beginning of each DO and prior to the start of work.

p. Be responsible for tag out of systems to be repaired and the removal of all interferences. The contractor shall coordinate with the on-site Government SME to verify that systems have been properly tagged-out and secured prior to any production effort. The contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all installations specified herein. NSI 009-23 shall apply.

q. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed, or new hangers are being installed.

r. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with NSI 009-32, “Cleaning and Painting Requirements; accomplish.”

s. As required by 40 Code of Federal Regulations Part 63, report in accordance with NSIs 009-01, 009-02, and 009-93 and LWT 042-37. The contractor, when awarded work within another contractor’s facility, is required to contact the facility owner’s environmental staff to determine requirements and report accordingly using federal requirements as standard.

t. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

u. Develop and implement test and quality assurance techniques in the performance of maintenance actions. The contractor shall conduct operational tests and provide written, legible copies of all test results to the SME.

v. Accomplish the requirements of NSI 009-84 when using any temporary fasteners and NSI 009-95 when using any mechanically attached fittings.

w. Ensure personnel are familiar with the requirements of NSIs 009-08 and 009-93 and LWT 042-39 when working within a privately owned ship repair facility.

x. Prior to the DO start date, the contractor’s On-Site Supervisor shall meet with the SME to review the plans, drawings and schedules. The contractor shall immediately submit an itemized estimate for performance IAW the DO statement of work.

y. Accomplish the requirements of NSI 009-12 when any welding or brazing is required.

z. The contractor shall provide and maintain a Quality Assurance Program acceptable to the Government. The contractor shall perform or have performed, the inspections and tests pursuant to that program to substantiate that the material and workmanship provided pursuant to the contract, conform to the drawings, specifications, and contract requirements listed herein. The contractor’s quality program shall be in accordance with that set forth in Standard Item 009-04. The Government shall have the right to deem work or material furnished by the contractor to be incomplete and not in accordance with the requirements of the contract by reason of the contractor’s failure to:

1) Contractor shall provide a written Quality Assurance Program prior to the start of productive work and NO LATER THAN 10 calendar days after award of contract to the MT, PM and MARMC QA that has been accepted by MARMC. Contractors will not be issued DO without an approved Quality Assurance Program.

2) Comply with the requirements of the quality assurance program.

12. ENVIRONMENTAL AND SAFETY REQUIREMENTS

The Contractor Shall:

a. IAW 29 CFR 1915.1001, consider all insulation, lagging, deck tile, underlayment, gasket material, shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis or other reliable methodology that the material does not contain asbestos. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b. Accomplish confined space entry, certification, fire prevention and housekeeping requirements of NSI 009-07, 009-35 and 009-70. The contractor shall maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained for the duration of the DO in the work areas specified on each DO.

c. Consider all waste to be removed from a ship under repair to be potentially hazardous waste. This includes liquids generated as a result of hydro blasting operations and includes wastes not identified under SWT 077-01. The contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11.

d. Prepare, provide and affix labels/placards for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information:

· Contractor Name

· Contractor Point of Contact (POC): (name, cell phone number, phone number)

· Vessel

· MARMC Contract Number

· MARMC Delivery Order Number

· On-Site Government SME / Test Director (TD) (name, cell phone number, phone number)

· Ship’s Quarter Deck/Officer of the Deck (OOD) phone number

· Description of waste

· Analysis Pending/Sample date (if applicable)

· MARMC Maintenance Team Project Manager (name, cell phone number, phone number) if applicable

· MARMC Port Engineer (name, cell phone number, phone number) if applicable

e. For operations at Naval Station Norfolk, Joint Expeditionary Base Little Creek-Fort Story, and all private contractor shipyards in the Commonwealth of Virginia, all solid waste determined to be hazardous waste shall be turned over to the ship/vessel from which the waste was produced for processing and disposal through NAVFAC MIDLANT (formerly PWC) hazardous waste operations. For operations at Naval Facilities or private contractor’s facilities outside the Commonwealth of Virginia, the contractor shall comply with all state and local regulations and local work items applicable in those areas.

f. Dispose of the waste in accordance with federal, state, and local regulations in the event that a solid waste is determined to be non-hazardous.

g. Provide a clean/empty vessel or tank truck for off-loading and transport of grit blast or paint waste generated during execution of the DO. The contractor shall coordinate the vessel or tank truck placement with the Ship’s Authorized Representative (SAR). The contractor shall be responsible for all required plumbing and piping. The contractor shall accomplish continuous clean-up of all debris and fluids incidental to installation or removal of piping system components during performance of work on each DO.

h. Submit to the on-Site SME, upon completion of each DO, one legible copy (in hard copy or electronic media), a report of the types and amounts of wastewater generated as a result of accomplishment of the DO. The report shall include description of wastewater, volume of wastewater, name/address of transporter, and the name/address of the disposal facility. If work is performed in a private contractor’s facility, the contractor shall submit this report to the on-site SME and to the facility’s environmental manager.

13. SECURITY REQUIREMENTS

Contractor personnel shall comply with all current badging and security procedures required for gaining access to any Government site (e.g. DBIDS). Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Currently further information can be found at: https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html and at MARMC website: http://www.navsea.navy.mil/MARMC/default.aspx