Draft SOW - CODIS Phase 3.docx
DOCX document 321 KB Posted
- Solicitation number
- 19AQMM26NCODIS3
About this file
This is a draft Statement of Work (SOW) for the Bureau of International Narcotics and Law Enforcement Affairs (INL) under the U.S. Embassy Mexico for Phase 3 of the Combined DNA Index System (CODIS) project, targeting delivery in January 2026. The project aims to provide IT forensic equipment to nine additional State Attorney General Offices in Mexico to enhance the national genetics database and improve criminal investigation capabilities. The contractor must deliver specialized equipment including ThinkSystem SR630 servers (9 units), workstations (18 units), UPS battery backup systems (18 units), rack-mounted UPS units (9 units), and tape autoloader backup devices (9 units) to nine specific delivery locations across Mexican states including Campeche, Coahuila, Durango, Michoacan, Nayarit, Oaxaca, Quintana Roo, San Luis Potosi, and Tamaulipas.
The contractor is responsible for all procurement, importation, customs clearance, warehouse storage, delivery, installation, configuration, testing, and 12 months of in-country maintenance and support services, all conducted in Spanish. Key deliverables include an importation plan and export documentation at proposal submission, a project management plan within 10 days of award, site visits within 30 business days, equipment delivery within 30 business days of award, installation within one week of delivery confirmation, and training within one week of installation. The contractor must provide 24/7 remote technical support with four-hour response times and critical spare parts availability within 48 hours. All equipment must be new and unopened, with complete documentation in English and Spanish. The contract includes provisions for cost-reimbursable travel, warehouse storage, and VAT reclamation for in-country purchases, with invoices required to comply with Mexican tax regulations. Payment is made in U.S. dollars only, with partial invoicing permitted upon completion of distinct deliverables including equipment inspection, installation, and training phases.
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Bureau of International Narcotics and Law Enforcement Affairs (INL)
U.S. Embassy Mexico
INL - Security and Law Enforcement | Forensics Program Mexico
IT Equipment for Genetics Database / Combined DNA Index System (CODIS)
January 2026
Contents
| 1. | GENERAL | 3 |
| 2. | BACKGROUND | 3 |
| 3. | OBJECTIVE | 3 |
| 4. | SCOPE | 3 |
| 5. | DELIVERY SCHEDULE & PERFORMANCE REQUIREMENTS | 4 |
| 6. | DELIVERABLES AND REPORTS | 8 |
| 7. | PLACE OF PERFORMANCE | 10 |
| 8. | PERIOD OF PERFORMANCE | 10 |
| 9. | TRAVEL (Cost Reimbursable) | 10 |
| 10. | WAREHOUSE/STORAGE SERVICES (Cost Reimbursable) | 10 |
| 11. | VAT RECLAMATION (Cost Reimbursable) | 12 |
| 12. | NONPAYMENT FOR UNAUTHORIZED WORK | 15 |
| 13. | CONFIDENTIALITY CLAUSE | 15 |
| 14. | SPECIAL REQUIREMENTS | 15 |
| 15. | TYPE OF CONTRACT | 16 |
| 16. | LANGUAGE | 16 |
| 17. | TYPE OF TASK / DELIVERY ORDER | 16 |
| 18. | INSPECTION AND ACCEPTANCE | 16 |
| 19. | GOVERNMENT FURNISHED PROPERTY (GFP) | 16 |
| 20. | GOVERNMENT FURNISHED INFORMATION (GFI) | 16 |
| 21. | HOST COUNTRY PROVIDED SUPPORT | 16 |
| 22. | EVALUATION FACTORS | 17 |
| APPENDIX A | 18 | |
| APPENDIX B | 20 |
GENERAL:
The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. Within the framework of the United States-Mexico bilateral relationship, both countries are committed to pursuing and bringing criminals to justice, ensuring continuity in activities that strengthen joint efforts. This project builds the capacity of Mexican forensic laboratories and practitioners by providing equipment, training, and support for international accreditation. It also fosters collaboration among investigators, analysts, prosecutors, and other stakeholders.
By enhancing forensic analysis and promoting data-driven investigations, the initiative improves the resolution of homicides and related cases, generates actionable intelligence, and enables law enforcement to dismantle transnational criminal networks. These efforts directly advance U.S. national security interests by reducing cross-border threats and improving public safety through more effective intelligence sharing and investigative precision.
BACKGROUND:
As part of the first and second phases of the Government of Mexico (GOM) National Genetics Database / Combined DNA Index System (CODIS) Project, the INL Forensics Program delivered IT equipment in 2020 and 2023 to the Federal Attorney General’s Office (FGR) and twenty State Attorney General Offices. This equipment enables the sharing of genetic evidence collected from offenders and crime scenes through a national genetics database. Establishing this database supports the identification of offenders, strengthens investigative capabilities, and increases conviction rates.
This contract represents the third and final phase of the initiative. In this phase, INL will donate specialized IT forensic equipment to nine additional State Attorney General Offices to further enhance the collection and analysis of critical evidence, such as genetic material from offenders and crime scenes, and to support the continued development of the national genetics database. Upon completion of this phase, 29 of Mexico’s 32 states will be covered. The expanded database will generate actionable intelligence to disrupt transnational trafficking networks by linking unknown DNA samples to a comprehensive repository of registered profiles.
OBJECTIVE:
As part of the INL Forensics Program & GOM National Genetics Database/CODIS Project Phase III, the main objective is to provide IT Equipment to nine (9) state forensics genetics accredited laboratories to increase GOM capabilities and improve the effectiveness of criminal investigations under the Mexican accusatory criminal justice system.
SCOPE:
The Contractor shall accomplish the following main activities:
· Software/infrastructure procurement, storage, inventory, delivery, installation, integration, testing and configuration to ALL items stated under APPENDIX A – Technical Specification of Items of this SOW to various state laboratories throughout Mexico as noted in APPENDIX B – Delivery Information.
· Provide complete system documentation
· Provide end-user and system administrator knowledge transfer; and
· Provide necessary Project Management services for the duration of the project
The contractor shall provide In-Country Maintenance and Support Services in Spanish. Maintenance and support services shall cover a period of 12 months after installation is complete and shall be applicable in Mexico for those items indicated in Appendix A.
DELIVERY SCHEDULE & PERFORMANCE REQUIREMENTS:
A virtual or in person kick-off meeting shall be coordinated by the Contractor and held within five (5) business days after award.
Importation Plan:
Shall be delivered at the time of proposal submission. Contractor shall provide an Export / Import plan at the time of proposal submission.
In this plan, contractors shall provide a full understanding of Mexican labeling and customs documentation standards. The importation plan shall detail the port of entry to Mexico, the custom broker that will handle the importation, the documents needed to perform importation, and regulations the contractor must adhered to for importing.
Importation Permits and Licenses:
The Contractor shall provide/file all required shipping / export documentation and relevant permits / licenses or any other documentation necessary for the importation of the goods to Mexico. The Contractor shall be responsible to clear customs in Mexico, pay importation taxes and any other tax or fee to make the importation to Mexico and provide all required importation permits and paperwork in compliance with Mexican regulations. No delivery shall take place until coordinated with INL Logistics. The United States Government (USG) will not be in any way involved in the importation / exportation process. INL Mexico will not help with the importation process, nor provide any documents related to this process.
The contractor shall comply with all applicable International, U.S., and Mexican Regulations. All shipping documents, export declaration forms, and other delivery information shall be submitted once those are available to:
INL Logistics: MexicoCityINLLogistics@state.gov;
Project Management Plan (PMP): The Contractor shall provide in electronic format (Microsoft Project and PDF) a PMP detailing all planned activities. The PMP shall be provided no later than ten (10) days after receipt of task order award.
Equipment: All equipment shall be NEW, unopened, and shall meet or exceed the detailed specifications. Refurbished, used, or recycled items are NOT acceptable. All equipment shall be delivered according to locations provided in APPENDIX B. The Contractor shall receive confirmation from INL Forensics Program and INL Logistics that GOM facilities are ready to receive the equipment before any installation and training can be done.
Bill of Materials:
Contractor shall provide to COR, INL Forensics Program and INL Logistics a comprehensive bill of materials, at least two (2) weeks in advance of delivery to end user, describing the equipment delivered under this solicitation. The list shall include but not be limited to:
· Item Description
· Name of Manufacturer
· Model Number
· Serial Numbers
· Delivered Quantity
· Unit Price
· Extended Price
· Warranty Expiration Date
Logistics Plan:
The Contractor shall provide a logistic plan to COR, INL Forensics Program and INL Logistics at least two (2) weeks before the delivery of any item to end user. Contractor’s personnel shall be on site to perform the inventory of the equipment delivered and INL personnel shall be present as well at the delivery location. No delivery can be performed if INL personnel are not on site.
The Contractor shall ensure all items are prepared for safe transportation once confirmation from INL Logistics is received and Contractor shall be responsible of unloading. Contractor shall consolidate the entire shipment to prevent loss and misdirection. The Contractor, upon notification, shall replace items lost or damaged during shipment. The Contractor upon notification, shall replace items lost or damaged during shipment at their own expense.
Donation Process: Items being acquired will be donated to nine (9) state forensics genetics accredited laboratories in Mexico. The Contractor will receive a written authorization from INL Logistics to deliver the items described in this solicitation.
Professional Services:
After the specific delivery date has been established, installation and training at all sites shall be delivered no later than five (5) business days after delivery of equipment.
Contractor must provide, deliver, inventory, install and, test all the hardware and software associated with the equipment subject of this solicitation.
The contractor must install and configure all equipment and software and demonstrate the use of the same to the end users, in Spanish.
Installation: Contractor must provide five (5) business days after delivery of PMP a checklist of pre-requirements to COR and INL Forensics Program in English and Spanish language for sites to prepare before delivery of items.
Site Visit:
Contractor shall confirm with INL Forensics Program that facilities are ready to receive the equipment. Contractor shall perform a site visit within 30 business days after task order award to confirm that each facility complies with all the requirements so that equipment can be installed and tested.
See APPENDIX B for delivery instructions for nine (9) sites.
The Contractor shall provide a logistics plan and bill of materials to be verified and ratified by the COR, INL Logistics and INL Forensics Program at least two (2) weeks before transporting equipment. Installation shall be completed no later than one (1) week after receiving confirmation from COR, INL.
Forensics Program and INL Logistics:
The contractor shall perform all necessary post-installation tests with end user to confirm complete connectivity and optimal operation of the equipment.
The contractor shall provide a report on the connectivity and performance test after installation in each delivery location has been completed.
NOTE: No delivery shall be made without INL’ confirmation.
Training Plan (labor, travel, etc.):
Contractor shall provide to the COR, INL Forensics Program, and GOM a schedule training plan in Spanish; detailing but not limited to the length of training, trainer name, start and end date, at least one (1) week in advance of installation of equipment at each delivery location.
The contractor shall provide training in Spanish to GOM personnel for a minimum of five (5) and a maximum of 15 participants, per training location regarding the operation of the equipment and software indicated in APPENDIX B.
Scheduling and location of the training must be coordinated with INL Forensics Program and the GOM in accordance with the U.S. vetting law.
Trainings must be held on site no later than one (1) week after installation.
At the end of each training provided, the Contractor shall deliver a report to include but not limited to activities performed, any detected issues, names of attendees, and date.
IN-COUNTRY MAINTENANCE AND SUPPORT (Firm-Fixed Price):
The Contractor must provide an in-country maintenance and support services plan. The plan must provide coverage for the twelve months and include parts, labor, and preventive maintenance to the GOM. Maintenance and support shall begin after installation, testing, and acceptance of equipment by the GOM.
The Contractor shall provide maintenance and support for all hardware and software delivered under the contract. Discussions and assistance to the GOM pertaining to providing maintenance and support for all hardware and software shall be in Spanish.
The Contractor shall provide technical and instructional support pursuant to the following:
Provide 24/7 remote technical support via internet, email, or phone with response time of four (4) hours or less after the incident was reported.
Critical spare parts shall be available within the first forty-eight (48) hours of the identified need.
If on-site visit is required, the contractor shall be on site within forty-eight (48) hours after receiving the report of the incident that could not be previously resolved.
For software, the contractor shall provide all updates and patches that are released by the manufacturer for the duration of the warranty period.
Contractor technical personnel shall be certified by the manufacturer to guarantee the reliability and availability of the equipment.
All technical support and warranty information shall be provided in Spanish
At the end of each maintenance service provided, the Contractor shall deliver a report to the COR and INL Forensics Program detailing the activities performed, any detected issues and the date for the following service.
During maintenance support services, the COR and INL Forensics Program will monitor the activities performed under this maintenance and support CLIN.
The Contractor shall send an accrued monthly maintenance report informing all incidents they had during the month and the status of these incidents. The report shall detail the activities performed, any detected issues, the date for the follow-up service and the reason if they have solved incidents and taken to resolve the issue(s).
This report is mandatory to claim payment under the Maintenance and Support CLIN of the contract. Payment will not be granted if this report is not sent as proof of services rendered by the contractor and received by the end user in English.
Payment of maintenance and support services will be made in monthly arrears.
Project Documentation and Closeout: Delivered no later than fifteen (15) business days after competition of all training. Contractor shall deliver in electronic format and English language a final status report including all necessary information concerning hardware, software, and performance tests in the locations where equipment will be delivered.
Documentation:
Contractor shall provide complete documentation for all hardware and software delivered under this contract, including but not limited to license, warranty, software installation manual, post-installation report, maintenance plan and tech support contact information.
The contractor shall provide all manuals, in English and Spanish, for all hardware and software delivered under this project to include all equipment and software warranty / support information. Manuals shall be delivered in electronic to GOM, COR and INL Forensics Program and hard copy to the GOM.
Close Out: Contractor shall deliver a final status report in English, per location including all necessary information concerning hardware, software, and performance tests.
DELIVERABLES AND REPORTS:
The contractor shall distribute items and documents identified in the table below:
| Deliverable |
| SOW Reference |
| Due Date |
| Language |
| Distribution |
| D01 – Kickoff meeting |
| 5 |
| Within five (5) business days of task order award. |
| English |
| COR, INL Forensics Program |
| D02 – Importation Plan |
| 5.2 |
| At time of proposal submission |
| English |
| CO, COR, INL Forensics Program |
| D03 - Project Management Plan |
| 5.2 |
| No later than ten (10) days after receipt of task order award. |
| English |
| CO, COR, INL Forensics Program |
| D04 - Checklist of pre-requirements |
| 5.5.1 |
| Five (5) days after delivery of D03 |
| English and Spanish |
| COR, INL Forensics Program |
| D05 – Site visit & report |
| 5.5.1 |
| Within thirty (30) business days after task order award |
| English & Spanish |
| COR, INL Forensics Program, GOM |
| D06 – Equipment |
| 5.3 |
| Upon confirmation from INL Forensics Program and Logistics |
| Spanish |
| GOM |
| D07 – Bill of Materials |
| 5.3.1 |
| At least two (2) weeks in advance of delivery to end user |
| English |
| COR, INL Forensics Program, INL Logistics |
| D08 – Logistics Plan |
| 5.3.2 |
| At least two (2) weeks in advance of delivery to end user |
| English |
| COR, INL Forensics Program, INL Logistics |
| D09 – Warehouse / Storage Services |
| 8 |
| During the time before delivery D06 |
| N/A |
| CO, COR |
| D10 – Installation |
| 5.5.1 |
| No later than one (1) week after receiving confirmation of D06 |
| Spanish |
| COR, INL Forensics Program, GOM |
| D11 – Installation Report |
| 5.5.1 |
| At the end of each installation rendered |
| English |
| COR, INL Forensics Program |
| D12 - Training Plan |
| 5.5.2 |
| At least one (1) week in advance of D09 |
| English & Spanish |
| COR, INL Forensics Program, GOM |
| D13 – Training |
| 5.5.2 |
| No later than one (1) week after D09 |
| Spanish |
| GOM |
| D14 – Training Report |
| 5.5.2 |
| At the end of each training provided |
| English |
| COR, INL Forensics Program |
| D15 – Maintenance and Support |
| 5.6 |
| No later than ten (10) days after receipt of D06 on a monthly basis in a two-year period |
| English & Spanish |
| COR, INL Forensics Program, GOM |
| D16 - Maintenance and Support report |
| 5.6 |
| Monthly basis |
| English |
| COR, INL Forensics Program |
| D17 - Project Documentation |
| 5.7.1 |
| No later than fifteen (15) business days after competition of all training |
| English & Spanish |
| COR, INL Forensics Program, GOM |
| D18 – Close out Documentation |
| 5.7.2 |
| No later than fifteen (15) business days after competition of all training |
| English |
| COR, INL Forensics Program |
| D19 – Travel Plan |
| 9.1 |
| At least five (5) business days before action is taken |
| English |
| COR, INL Forensics Program |
PLACE OF PERFORMANCE:
The Contractor is responsible for the delivery of all items listed above under APPENDIX A. See APPENDIX B for each of the sites where the equipment will be delivered.
PERIOD OF PERFORMANCE:
The delivery date for the equipment contained is thirty (30) business days after award. Inherent services, including site visit, installation and training are required.
In-country maintenance and support services shall be provided to cover twelve (12) months (Base Year).
TRAVEL:
The Contractor shall comply with FAR 31.205-46 Travel Costs, DOS published travel advisories in Mexico and COVID-19 recommendations. The Contractor shall comply with travel coordinated with INL Forensics Program and authorized by INL COR before commencing any travel.
Travel Plan: The contractor shall provide a travel plan, including but not limited to, dates of travel, location, personnel travelling and estimate cost of the travel (Per diem, Flights and ODC) shall be sent at least five (5) business days before contractor performs any travel to do installation, configuration, training, or maintenance and/or support services.
WAREHOUSE/STORAGE SERVICES:
Storage:
The Contractor is solely responsible for the storage of all pieces of equipment prior to delivery. INL will instruct the Contractor to deliver once all documentation is received from the GOM.
The Contractor shall obtain a warehouse/storage space for all items under this task order.
Once all goods have been consolidated at a Contractor-controlled location, a U.S. Government representative will perform an initial virtual or physical inspection and provide a Receiving Report, after which the Contractor may submit an invoice for the accepted equipment (but not deliver, install, or train) through the DOS Payment system.
The Contractor will receive written authorization from INL Logistics to deliver, install, and provide training to end users, at each location confirmed by the U.S. Government. Upon completion, the Contractor may submit additional invoices for these services, once they are complete.
The Contractor is fully responsible for goods under their possession, until all goods are delivered to the end user. The Contractor is solely responsible for any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this task order.
The Contractor accepts full responsibility for all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt.
The Contractor further agrees that in any instance involving loss or damage to the Government cargo, where the Contractor fails to exercise reasonable diligence, the Contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.
The Contractor shall, in case of damages and losses; report to the COR not later than the first business day after the occurrence, this report shall include but not be limited to the following:
Damages/Losses: The contractor shall provide a report in English and in writing to the COR if this occurrence takes place. In case of loss, damage, or delay in shipment(s) such as theft or seizure of cargo, strikes, embargoes, fires or other similar incidents, the Contractor shall notify in writing to the COR no later than the first working day after such incident.
Warehouse Facilities shall meet the following criteria:
· Storage buildings shall be constructed, with masonry walls and floors, waterproof roof, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insects, and in an orderly condition always.
· Each building used for storage under this task order shall have, as the minimum standard for qualification either:
· An automatic fire detection and reporting system, or an automatic sprinkler system; or
· A fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order always.
· In addition, each storage facility shall be protected by an adequate water supply for firefighting and a fire department that is responsive twenty-four hours per day. Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.
· The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.
· The Contractor shall provide information pertaining to the warehouse, including cost data, as part of their proposal submission.
· Contractor shall receive prior authorization from INL to begin using warehouse services. This authorization shall be attached to the invoice as proof of compliance to be reimbursed.
INSPECTION AND ACCEPTANCE:
Upon written approval from the Contracting Officer, a virtual or physical inventory and inspection of all items can be performed at the Contractor-controlled location. Upon completion of the inventory and inspection, the Contractor may submit a partial invoice for equipment. Payment to the Contractor shall be made following the complete inspection and acceptance of products, with confirmation received by INL Mexico City.
If a virtual inventory is accepted, the Contractor will follow the process and requirements outlined below. An INL Mexico Logistics Specialist will coordinate with the Contractor to obtain all information:
· Photographic evidence (and video if applicable) of all items being inventoried and of the inventory process.
· If items are inside boxes, the Contractor shall provide photos at the exact time boxes were opened, when items were pulled out of the boxes and at the exact time boxes were closed and sealed.
· Photos of the equipment’s serial numbers shall match serial numbers provided in the Bill of Materials.
Letter of commitment from the Contractor confirming that in the event of any damage to the equipment at the time of delivery and installation, the equipment will be replaced at no cost to INL. The Contractor is solely responsible for the safeguarding of all inventoried items through final delivery to end user’s location, as specified in Section 5. Place of Performance. For items stored under this requirement, the commitment letter shall also include the complete address of the Contractor’s warehouse.
The Contractor is encouraged to submit a draft invoice to the COR, at the completion of the inventory.
Partial invoicing for services is accepted if the Contractor has received written authorization from INL Mexico. Items can be delivered to the GOM, and the Contractor may submit a partial invoice for the shipping and installation of those goods.
VAT RECLAMATION
Value Added Tax (VAT) is 16% or the one stated in the Value Added Mexican Law Tax (VAT: https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf for payments associated with the in-country purchases of goods, materials or services required to perform this contract.
The contractor shall follow the invoicing procedures established by INL to allow the U.S. Embassy Mexico to reclaim the IVA/VAT taxes charged. VAT, or “IVA” as it is known in Mexico, shall be itemized in all invoices. In order for the contractor to claim VAT on its invoices, the Contractor is required to obtain an invoice, “Factura”, from a Mexican Company that complies with all the requirements of the article 29 A of the Mexican Fiscal Code or obtain a VAT Registration Identification Number from the Secretaría de Hacienda y Crédito Público (aka Hacienda/SAT) to emit its own facturas.
The contractor shall provide the necessary invoicing requirements to enable the USG to obtain reimbursement for VAT. This reimbursement benefit is extended only to the U.S. Government – not the Contractor – as a diplomatic privilege. The following/current Factura´s requirements are outlined in the paragraphs below.
All Facturas, the Contractor delivers to the U.S. Government shall be in accordance with VAT Mexican Tax regulations (VAT: https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf and Mexican Fiscal Code (MFC: http://www.diputados.gob.mx/LeyesBiblio/ref/cff.htm).
The Contractor’s failure to follow these procedures shall result in the U.S. Government’s inability to secure tax reimbursement on this contract, resulting in VAT payment in the Invoice being denied to the contractor. Facturas for the in-country purchases described above shall include only charges authorized in this contract. Such Facturas shall list separately or collectively the pre-tax price of any supplies or services provided in country.
As it is required by local authorities, the Contractor shall impose the appropriate tax rate against the pre-tax total of the purchases represented on the Factura. The Contractor shall submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The USG shall only compensate the Contractor for the tax amount provided on such Facturas and in any case VAT reimburse won’t exceed the amount authorized in the contract for this purpose.
VAT on items such as contractor personnel housing, personal vehicles, utilities, phone charges, per diem, etc. are excluded from reimbursement.
All Facturas shall be addressed to “Embajada de los Estados Unidos de Norteamerica” as stated in the below requirements.
The contractor´s Factura shall provide at least the following in accordance with article 29 A of the Fiscal Mexican Code:
· Issuer’s name and address
· Issuer’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification)
· Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice
· Invoice number and complete transaction date (month, day, and year). Also needed is the date and place of issue (Lugar y fecha de expedición). The two dates shall be the same.
· Required legal wording that addresses the illegal reproduction of the document. The printing company information shall annex the date of printing and official authorization number
· Customer ´s Name: “Embajada de Estados Unidos de América”
· Embassy current address:
· U.S. Embassy R.F.C. Number: EEU930201289
· Quantity and description of acquired services or merchandise
· If applicable, the number and date of customs import documents associated with all sales of imported merchandise
Invoice(s) received in Mexican pesos shall also include, in the legend, the date and exchange rate used when the invoice was emitted by the Mexican company. The exchange rate noted on the Mexican company’s invoice will be used to reimburse VAT to contractors.
Invoice shall say “FACTURA.” All digital invoices (“FACTURAS”) shall be presented to the Embassy/ Contracting Officer Representative (COR).
The tax-relief invoice shall be written in English and Spanish versions.
Invoice shall have a valid digital seal.
This contract is priced and paid only in U.S. dollars
Only VAT that was fully paid and has supporting documents will be reimbursed.
The requirements above apply to all supplies and services purchased in Mexico that are provided to the USG as part of this contract. All IVA/VAT documentation shall be submitted to the COR for approval and submission to Hacienda at the time of the invoice request for payment or at the end of the contract’s period of performance. For contracts containing option years, all IVA documentation shall be submitted to the COR for approval and submission to Hacienda at the end of the Base year and at the end of each Option Year, if applicable. All electronic invoices should be submitted to DOSPayments@state.gov with a copy sent to the COR.
All electronic invoices should be submitted to DOSPayments@state.gov with a copy sent to the COR.
NONPAYMENT FOR UNAUTHORIZED WORK:
No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer.
Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.
CONFIDENTIALITY CLAUSE:
The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.
All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Government of Mexico. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. The CONTRACTOR shall ensure care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as elements that the Government of Mexico makes available for its execution.
SPECIAL REQUIREMENTS:
COVID-19 PROTOCOLS
All persons involved in the training and delivery of these items into Mexico shall adhere to all COVID-19 safety protocols in effect from the Government of Mexico at the time of delivery and / or training. Although delays due to COVID-19 pandemic restrictions are considered an unforeseeable circumstance (force majeure), Contractor shall consider possible delays due to COVID-19 pandemic restrictions, when compiling their technical and cost proposals.
All security measures are the responsibility of the Contractor.
Embassy Mexico City Security Office publishes security updates on a regular basis and should be reviewed by the contractor. The COVID-19 pandemic continues to affect countries differently. Challenges to any travel at this time may include mandatory COVID-19 testing requirements, quarantines, travel restrictions, and closed borders.
Mexico has lifted stay at home orders in some areas and resumed some transportation and business operations. However, it is the sole responsibility of the contractor to verify restrictions within Mexico.
LANGUAGE:
All documentation and communication for this contract shall be in English, unless otherwise specified that it shall be in Spanish and English.
INSPECTION AND ACCEPTANCE:
The designated COR will inspect items received in INL to verify compliance with this solicitation. The COR will formally accept the equipment once verification is completed, and a determination is made that all equipment is acceptable and (if applicable) the system is fully operational, at the site of the final delivery destination.
HOST COUNTRY PROVIDED SUPPORT:
The host country will provide the following support for performance of this task order: None
APPENDIX A – TECHNICAL SPECIFICATIONS
NOTE: All equipment requested shall be new and must comply with minimum requirements. Refurbished equipment shall be rejected. Photos of the equipment proposed shall be attached at time of proposal submission.
Equipment requirement must MEET or EXCEED items noted in the solicitation:
| Line item (Kit) |
| Description |
| QTY |
| Technical Specs |
| CLIN 001 |
| ThinkSystem SR630 V4, Medium Labs Rack latest model |
| 9 |
| XEON E5-2600 v4 2.0 GHz o superior, o XEON Gold 61xx |
12 cores or virtual CPUs 24 Logical Cores/Processing Threads
128 GB RAM
1 TB. 5 drives, each with 200 GB (SCSI connected in series or SSD) Hardware RAID controller compatible with RAID 5 or RAID 10 Windows Server 2019 and SQL Server 2019. OS needs to be installed in English and region set to United States Standard backup unit Integrated quad Gigabit network adapter
| CLIN 002 |
| Workstations |
| 18 |
| CORE i7 6700 6th generation minimum, CORE i7-7500 |
Hard disk 500 GB, 7200 RPM or superior, hybrid o SSD "4 or more cores / virtual CPUs, 16GB DIMMs (DDR4) Integrated Gigabit network adapter" "Graphic card- Microsoft DirectX 9 Graphics device with WDDM driver or equivalent Windows 11 64 bit professional or enterprise Monitor HD 1920 x 1080 LCD
CD-ROM- DVD =RW DL
English Keyboard/Mouse - Standard USB McAfee client 2 years license threat prevention epolicy orchestrator
| CLIN 003 |
| UPS Battery Back-Up |
| 18 |
| 1500VA Battery Back-Up System |
1500 volt-amperes Full Load Maximum Run Time 2.5 minutes
| CLIN 004 |
| UPS 1500 2U Rack Server |
| 9 |
| Lenovo RT1.5kVA 2U Rack or Tower UPS (200-240VAC) - 1500 VA/1350 W - 2U Tower/Rack Mountable - 8 x IEC 60320 C13 |
| CLIN 005 |
| Backup Device |
TS2900 Tape Autoloader w/LTO7 HH SAS
| 9 |
| Tape: TS2900 Tape Autoloader w/LTO7 HH SAS |
IBM TS2900 Tape Autoloader w/LTO7 HH SAS Ultrium 7 Data Cartridges 5-Pack
APPENDIX B – DELIVERY INFORMATION
Items listed in Appendix A - Technical Specifications, shall be delivered into Mexico to the below addresses.
The equipment for each state is provided below.
The equipment shall be packed, sealed, and labeled as follows:
Delivery Location #1: FGE Campeche Fiscalía General del Estado de Campeche. Dirección General de Servicios Periciales - Laboratorio de Genética. Av. José López Portillo S/N, Col. Sascalum, San Francisco de Campeche, 24095, Campeche.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #2: Centro Regional de Identificación Humana- Coordinación de Ciencias Forenses- Genética Forense Ave. Alameda Zaragoza No. 186 Col. Saltillo 2000 C.P. 25115. Saltillo, Coahuila
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #3: Fiscal General del Estado de Durango Fiscalía General del Estado de Durango- Dirección de Servicios Periciales- Laboratorio de Genética. Carretera Durango-Torreón Km. 7.5, Ciudad Industrial, Durango, 34208, Durango
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #4: Fiscalía General de Michoacán-Coordinación General de Servicios Periciales-Laboratorio de Genética Periférico Paseo de la República #5000 Col. Sentimientos de la Nación, CP 58170 Morelia, Michoacán.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #5: Fiscalía General del Estado de Nayarit- Dirección General de Servicios Periciales- Laboratorio de Genética
Av. Tecnológico 3200, Microindustria, 63173 Tepic, Nay., Mexico.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #6: Fiscalía General de Estado de Oaxaca-Instituto de Servicios Periciales-Laboratorio de Genética
Edificio Jesús Chu Rasgado, 2do nivel, Reyes Mantecón, San Bartolo Coyotepec, Oaxaca, C.P. 71257.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #7: Fiscalía General del Estado de Quintana Roo-Dirección General de Servicios Periciales-Laboratorio de Genética
Av. Adolfo López Mateos # 500, Col. Italia, Chetumal, 77030, Quintana Roo.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #8: Fiscalía General del Estado de San Luis Potosí-Dirección General de Servicios Periciales-Laboratiorio de Genética
Eje Vial No. 100, Zona Centro, San Luis Potosí, S.L.P.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
Delivery Location #9: Fiscalía General de Justicia del Estado de Tamaulipas-Dirección General de Servicios Periciales y Ciencias Forenses-Laboratorio de Genética
Av. José Sulaimán Chagnón 641, etq. Libramiento Naciones Unidas, C.P. 87039, Cd. Victoria, Tamaulipas.
| 001 One (1) ThinkSystem SR630 Medium Labs Rack |
| 002 Two (2) Workstations |
| 003 Two (2) UPS Battery Back-up |
| 004 One (1) UPS 1500 2U Rack Server |
| 005 One (1) Backup Device TS2900 Tape Autoloader w/LTO7 HH SAS |
3SENSITIVE BUT UNCLASSIFIED
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File details come from the government source that posted it. Updated .