DRAFT SOW_Cart Washers.pdf

Valley Coastal Bend Health Care System

STATEMENT OF WORK

For

SPS Deinstallation (old) Cart Washer, Replacement Electric Cart Washer (new), and Installation of Electric Cart Washer (new)

-- Services/Replacement Cart Washer–

Provide:

1. Professional services to include but not limited to:

a. Deinstallation of Steam Cart Washer

b. Pre-installation Site Preparation

c. Installation of Electric Cart Washer

d. Safey, Testing Completion

2. Replacement Electric Cart Washer

-- Documentation and Acronyms –

Applicable Documents:

3. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. OSHA Standards: Law and Regulations | Occupational Safety and Health Administration

d. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

e. TIL Telecommunications Systems Infrastructure Standards https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf

4. Additional resources:

a. EM 385-1-1 (2014) – U.S. Army Corps of Engineers Safety and Health Requirements Acronyms:

5. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. N/A Not Available

k. NEC National Electrical Code

l. NTP Notice to Proceed

m. RFI Request for Information https://www.osha.gov/laws-regs https://www.cfm.va.gov/TIL/spec.asp#03 https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf

-- Project Scope –

GENERAL:

6. Valley Coastal Bend Healthcare System (VCB HCS) intends to procure an Electric Cart Washer to replace the existing Steam Cart Washer. The current Steam Cart Washer is non-functional and the facility no longer has the infrastructure capabilities for operation.

7. This contract will include the deinstallation of existing Cart Washer, pre-site preparation work, installation of new Electric Cart Washer, and final testing of functionality of equipment.

8. The contract will be a total “Turn-Key” project upon completion.

a. The Contractor shall provide all labor, material, equipment, and supervision required to complete the work.

b. The Contractor shall ensure that all work meets applicable local & state code and standards.

SPECIFICS (services):

9. Deinstallation of Steam Cart Washer

a. Contractor shall safely remove existing stainless-steel panels around the existing Steam

Cart Washer.

b. Contractor shall safely remove the existing Steam Cart Washer

c. Contractor shall dispose of existing Steam Cart Washer in a dumpster provided by the

Contractor at the rear of the facility.

d. Contractor shall furnish labor to demo/remove existing utilities that do not meet new

Electric Cart Washer specifications.

e. Contractor shall make adjustments to service elevator if needed for installation and deinstallation and return to normal compacity upon completion.

f. Contractor shall provide dumpster for the disposal of old Steam Cart Washer

g. Contractor shall provide forklift for the removal and disposal of Steam Cart Washer in dumpster

10. Pre-Installation Site Preparation.

a. Contractor shall furnish labor and materials to drill/core concrete for utilities required for new Cart Washer equipment.

b. Contractor shall furnish labor and materials to install new stainless steel cart washer.

c. Contractor shall furnish labor and materials to install new structural support within electrical room for the purpose of the Cart Washer.

d. Contractor shall install step-down transformer in an elevated position above existing facilities electrical transformer due to limited space.

e. Contractor shall ensure thermal moisture protection to include fire caulking though fire walls and fire caulking all coring penetrations through concrete.

f. Contractor shall furnish labor and materials to remove/reinstall designated 3rd floor window to accommodate the ICRA exhaust route.

g. The Contractor shall demo/remove any utility water (hot and cold) connections, R.O system connections, compressed air system connections, and drainage system connections that do not comply with new Electric Cart Washer specifications.

h. Contractor shall connect or create connections for utility water (hot and cold), R.O system, compressed air system, drainage system and any final connections to new Electric Cart Washer.

i. The Contractor shall connect the Cart Washer to the existing water supply and drainage system, ensuring all connections are secured and meet applicable plumbing codes.

j. The Contractor shall test the new Cart Washer to verify its performance and functionality.

k. Contractor will be responsible for any and all unforeseen plumbing and electrical repairs encountered during install and removal.

11. Installation of Electric Cart Washer:

a. Contractor shall connect or create connections for utility water (hot and cold), R.O system, compressed air system, drainage system and any final connections to new Electric Cart Washer.

b. Contractor shall install an exhaust fan and integrate it into the existing duct system to meet cart washer specifications.

c. Contractor shall install and connect all plumbing to current RO system, including installing valves to separate new lines from existing ones.

d. Contractor shall install a critical water Booster above the cart washer.

e. Contractor shall provide forklift to unload/unbox new Electric Cart Washer.

f. Contractor shall provide crane/man-lift for removal of 3rd floor window (removal of 3rd floor window to accommodate ICRA exhaust route).

g. Contractor shall furnish labor and materials to install new structural support within electrical room for the purpose of step-down transformer in an elevated position above existing facilities electrical transformer due to limited space.

h. Contractor shall provide labor and material for all LOTO protocols.

i. Contractor shall provide labor and materials to disconnect existing Steam Cart Washer electrical.

j. Contractor shall provide labor and materials to install new 480v/100a breaker to existing panel within designated electrical room.

k. Contractor shall provide labor and materials to install new conduits, conductors, boxes, fusible disconnects as required by manufacturer in accordance with National Electric Code.

l. Any electrical shutdowns will be conducted after working hours in coordination and approval by COR.

m. Contractor to provide labor and materials to make final connections to new Electric Cart Washer.

n. All persons performing electrical work under this contract shall be licensed journeyman or master electricians. All apprentice electricians performing under this contract shall be deemed unqualified persons unless they are working under the immediate supervision of a licensed electrician or master electrician.

12. Safety, Testing, Completion

a. The Contractor shall provide all PPE required for the employees and sub-contracting employees associated with this work.

b. The Contractor shall adhere to all safety and Infection Control Measures Level IV while performing work at the facility (see attachment ICRA/PCRA).

c. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

d. The Contractor shall adhere to all local VA Policies.

Specifics: Replacement Equipment:

13. Contractor shall supply Electric Cart Washer with at minimum the following salient characteristics:

i. Max. dimensions of cart washer overall: L 10’ x W 10’ x H 11’

ii. Fully electrical boiler/electric heated

iii. Transparent (tempered glass or similar) double door pass through at each end of the chamber

iv. Power operated chamber doors that provide a positive seal to prevent air and water leakage.

v. Full size loading ramp

vi. Forced air drying

vii. Non-recirculating drying air to prevent cross contamination

viii. Oscillating jet-spray manifolds

ix. Critical water DIW (Deionized Water) valve

x. Critical water booster pump

xi. Reuse tank of 150L minimum.

xii. Automatic chemical dispensing for 3 types of detergents. (enzymatic, non-enzymatic, lubricant)

xiii. Automatic chemical dispensing pump flowmeter.

xiv. Drain tempering/drain cooling

xv. Booster heater

xvi. Chamber guardrails

xvii. Loading/unloading ramps

xviii. Drain pan

xix. Tilting mechanism to allow water run off

xx. Audible and visual alarm kit to indicate cycle completion

xxi. Electrical transformer for electric heat (480V/400V, 80KVA)

xxii. Lid stand x2

xxiii. Washer racks for containers

xxiv. Washer racks for instruments

xxv. Energy efficient heat exchanger

xxvi. Building exhaust connection

xxvii. Debris filter xxviii. Training to technicians for operation and maintenance

Other Specifics:

14. The Contractor shall provide all PPE required for the employees and sub-contracting employees associated with this work area. (Hair Covers, Beard Covers, Disposable Coveralls, Covers must be worn when entering this work and removed upon leaving area. PPE cannot be worn in hallway.)

15. The Contractor shall provide to the COR a developed work plan and schedule detailing, of at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks to include at the minimum; the deinstallation, site preparation work, installation, and completion of the project.

16. Contractor shall provide critical water testing upon completion according to AMMI ST 108 requirements and VCB policy.

17. Contractor is responsible to patch, repair, or replace all finishes to include drywall, painted walls, floor tiles, and crash bars/rails if altered/damaged from its original state prior to completion.

18. The Contractor shall adhere to all safety and infection control measures while performing work at the facility.

19. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

20. The Contractor shall adhere to all local VA Policies.

21. The Contractor shall meet ICRA IV requirements provide in appendix D.

-- Site Investigation --

Expectation: Contractors shall determine existing as-built conditions through site visits. The Contractor shall submit any alternate suggestions for required materials for approval prior to procurement.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

22. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous

Materials.

Specification:

23. Additional Appendix includes:

a. Safety Requirements

b. General Requirements

c. AAMI ST 108

d. PCRA

e. ICRA

-- Location/Hours/Deliverables --

Performance Location:

24. Harlingen Care Center located at 2601 Veterans Dr., Harlingen, TX, 78550 as required by the Texas Valley Coastal Bend Health Care System.

Hours:

25. Demolition and electrical shutdowns are to be performed outside of normal operation hours (Normal

Hours are Monday to Friday between 07:00AM - 08:00PM Central Standard Time). Weekend work is allowed with coordination and approval from COR.

-- Contractor Personnel and Management --

Contractor Personnel:

26. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

27. The Contractor is required to ensure that all subcontractor or employees have been screened by the VCB Police. All personnel are required to wear a VA government furnished badge. All contractors and subcontractors are required to wear a government and company furnished badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

28. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

Management:

29. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

30. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

31. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

32. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

33. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

The Contractor shall ensure that employees or subcontractor have the proper PPE for the job.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

34. The VCB HCS Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

Work Attire and Appearance:

35. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

36. The Contractor shall provide the necessary PPE to perform all the work described in this SOW.

Personnel Qualification:

37. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

38. Contractor shall provide a supervisor who speaks English on site at all times.

39. Personnel should be properly trained for safety and performance of their respective duties.

40. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

41. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

42. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

-- Damages/Insurance --

Damages:

43. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.)

caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

44. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

APPENDIX A

SAFETY REQUIREMENTS

ACCIDENT PREVENTION PLAN (APP):

A. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The

Government considers the Prime Contractor to be the

"controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out.

B. The APP shall be prepared as follows:

1. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract. Specifically articulating the safety requirements found within these

VA contract safety specifications and the latest version of the United States Army Corps of Engineers – Safety and

Occupational Health (SOH) Requirements - EM 385-1-1

Manual. Model language and format can be found in

Appendix A of the EM 385-1-1 Manual

2. Address both the Prime Contractors and the subcontractors work operations.

3. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

4. Address all the elements/sub-elements and in order as follows:

a. SIGNATURE SHEET. Title, signature, and phone number of the following:

1) Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety

Professional with construction safety experience);

2) Plan approver (company/corporate officers authorized to obligate the company);

3) Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial

Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel

(Contractor).

b. BACKGROUND INFORMATION. List the following:

1) Contractor;

2) Contract number;

3) Project name;

4) Brief project description, description of work to be performed, and location; phases of work anticipated

(these will require an AHA).

c. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy

Statement, detailing commitment to providing a safe and healthful workplace for all employees. The

Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided. The Statement of Safety and Health Policy must be signed by a company executive.

d. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

1) A statement of the employer’s ultimate responsibility for the implementation of his SOH program;

2) Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.

3) The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA or EM 385-1-1 Competent/Qualified

Person(s) requirements must be attached.;

4) Requirements that no work shall be performed unless a designated competent person is present on the job site;

5) Requirements for pre-task Activity Hazard Analysis

(AHAs);

6) Lines of authority;

7) Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

e. SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:

1) Identification of subcontractors and suppliers (if known);

2) Safety responsibilities of subcontractors and suppliers.

f. TRAINING.

1) Site-specific SOH orientation training at the time of initial hire or assignment to the project for every employee before working on the project site is required.

2) Mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, crane operator, rigger, crane signal person, fall protection, electrical lockout/NFPA 70E, machine/equipment lockout, confined space, etc.…) and any requirements for periodic retraining/recertification are required.

3) Procedures for ongoing safety and health training for supervisors and employees shall be established to address changes in site hazards/conditions.

4) OSHA 10-hour Construction Outreach training within the past five years is required for all workers on site and the OSHA 30-hour Construction Outreach training within the past five years is required for

Trade Competent Persons (CPs)

g. SAFETY AND HEALTH INSPECTIONS.

1) Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct

(e.g., “Site Safety and Health CP”), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures.

2) Any external inspections/certifications that may be required (e.g., contracted CSP or CSHT)

h. MISHAP INVESTIGATION & REPORTING.

1) The APP shall include identify person(s) responsible to provide the following to the Contracting Officer

Representative:

a) Monthly HS&E Performance Report (Exposure Hours Data);

b) Mishap investigation reports;

c) Project site injury and illness logs;

d) Near-Miss reports;

i. PLANS (PROGRAMS, PROCEDURES) REQUIRED. Based on a risk assessment of contracted activities and on mandatory

OSHA and/or EM 385-1-1 compliance programs, the

Contractor shall address all applicable occupational, patient, and public safety risks in site-specific compliance and accident prevention plans. These Plans shall include but are not limited to procedures for addressing the risks associated with the following:

1) Emergency response;

2) Contingency for severe weather;

3) Fire Prevention;

4) Medical Support;

5) Posting of emergency telephone numbers;

6) Prevention of alcohol and drug abuse;

7) Site sanitation (housekeeping, drinking water, toilets);

8) Night operations and lighting;

9) Hazard communication program;

10) Welding/Cutting “Hot” work;

11) Electrical Safe Work Practices (Electrical LOTO/NFPA

70E);

12) General Electrical Safety;

13) Hazardous energy control (LOTO);

14) Site-Specific Fall Protection & Prevention;

15) Excavation/trenching;

16) Asbestos abatement;

17) Lead abatement;

18) Crane Critical lift;

19) Respiratory protection;

20) Health hazard control program;

21) Radiation Safety Program;

22) Abrasive blasting;

23) Heat/Cold Stress Monitoring;

24) Crystalline Silica Monitoring (Assessment);

25) Demolition plan (to include engineering survey);

26) Formwork and shoring erection and removal;

27) Pre-Cast Concrete;

28) Public (Mandatory compliance with ANSI/ASSP A10.34-

2012);

29) Sub-contractor or cross-trade coordination;

C. Submit the APP to the Contracting Officer Representative, Jaime Noyola for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP

DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction safety conference for acceptance. Work cannot proceed without an accepted APP.

D. Once accepted by the Contracting Officer Representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer in accordance with

FAR Clause 52.236-13, Accident Prevention, until the matter has been rectified.

E. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Resident

Engineer, Contracting Officer Representative or Government

Designated Authority. Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Resident

Engineering Office and Contracting Officer within 2 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions to safeguard onsite personnel, visitors, the public and the environment.

ACTIVITY HAZARD ANALYSES (AHAs):

A. AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

B. AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

C. Work shall not begin until the AHA for the work activity has been accepted by the Contracting Officer Representative and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

1. The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA.

Certification of their competency/qualification shall be submitted to the Government Designated Authority (GDA) for acceptance prior to the start of that work activity.

2. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

a. If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be

Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.

b. If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA).

The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

3. Submit AHAs to the Contracting Officer Representative, Jaime Noyola, for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP

DRAWINGS, PRODUCT DATA AND SAMPLES for review at least 15 calendar days prior to the start of each phase.

Subsequent AHAs as shall be formatted as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

4. The AHA list will be reviewed periodically (at least weekly) at the Contractor supervisory safety meeting and updated as necessary when procedures, scheduling, or hazards change.

5. Develop the activity hazard analysis using the project schedule as the basis for the activities performed. All activities listed on the project schedule will require an

AHA. The AHAs will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for review and approval and then submitted to the Contracting Officer Representative or Government

Designated Authority for review for compliance.

PRECONSTRUCTION SAFETY CONFERENCE:

A. Contractor representatives who have a responsibility or significant role in implementation of the accident prevention program, as required by 29 CFR 1926.20(b)(1), on the project shall attend the pre-construction safety conference to gain a mutual understanding of its implementation. This includes the project superintendent, subcontractor superintendents, and any other assigned safety and health professionals.

B. Discuss the details of the submitted APP to include incorporated plans, programs, procedures and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the

Contracting Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of

AHAs to preclude project delays.

SAFETY MEETINGS:

Conduct safety meetings to review past activities, plan for new or changed operations, review pertinent aspects of appropriate AHA (by trade), establish safe working procedures for anticipated hazards, and provide pertinent

Safety and Occupational Health (SOH) training and motivation. Conduct meetings at least once a month for all supervisors on the project location. The SSHO, supervisors, foremen, or CDSOs must conduct meetings at least once a week for the trade workers. Document meeting minutes to include the date, persons in attendance, subjects discussed, and names of individual(s) who conducted the meeting. Maintain documentation on-site and furnish copies to the Contracting Officer on request. Notify the

Contracting Officer of all scheduled meetings 7 calendar days in advance.

“SITE SAFETY AND HEALTH OFFICER” (SSHO) AND “COMPETENT PERSON”

(CP):

A. The Prime Contractor shall provide a Safety oversight team that includes a minimum of one (1) person at each project site, for each shift, to function as the Site Safety and

Health Officer (SSHO). The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience. The SSHO shall ensure that the requirements of the VA and of 29 CFR

1926.16 are met for the project. The SSHO must be at the work site at all times, during construction activities, to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. If the

SSHO is off-site for a period longer than 8 hours, or one shift, and not exceeding 40 hours, or 5 shifts, a pre-approved Alternate Safety Officer shall be provided and shall fulfill the same roles and responsibilities as the primary SSHO. The Alternate Safety Officer shall have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs. When the SSHO is temporarily

(not to exceed 8 hours) off-site, a Designated

Representative (DR) from the Prime Contractors’ staff, as identified in the AHA may be used in lieu of an Alternate

Safety Officer and shall be on the project site, at all times, when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full-time occupation. Each subcontractor shall designate a minimum of one CP in compliance with 29

CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs.

B. Further, all specialized Competent Persons for the work crews will be supplied by the respective contractor as required by 29 CFR 1926 (i.e. Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life

Safety, Ladder, Rigging, Scaffolds, and

Trenches/Excavations).

C. These Competent Persons can have collateral duties as the subcontractor’s superintendent and/or work crew lead persons as well as fill more than one specialized CP role

(i.e. Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations). However, the SSHO has be a separate qualified individual from the Prime

Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO

D. The SSHO or an equally qualified Designated Representative/alternate will maintain a presence on the site during construction operations in accordance with FAR

Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or AHA as listed in Section 1.8 below.

E. The repeated presence of uncontrolled hazards during a contractor’s work operations will result in the designated

CP as being deemed incompetent and result in the required removal of the employee in accordance with FAR Clause

52.236-5: Material and Workmanship, Paragraph (c).

TRAINING:

A. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State and local requirements are met for the project.

B. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety Outreach class within the past five (5) years and:

1. Seven (7) years of construction industry safety related experience.

2. OR have a safety and health degree from an accredited university or college and five (5) years of construction industry safety related experience

3. OR hold as current, a Certified Safety Professional (CSP) or a Construction Health and Safety Technician (CHST) certification and five (3) years of construction industry safety related experience.

C. The Alternate Safety Officer shall meet, at a minimum, the requirements of EM 385-1-1 Section 1 and have five (5) years of construction industry safety experience If the

SSHO does not have a current certification, certification must be obtained within 90 days, maximum, of contract award.

D. All designated CPs shall have completed the OSHA 30-hour

Construction Safety course and/or EM 385-1-1 40-hour training within the past 5 years. In addition, all CPs with high hazard work operations (such as operations involving asbestos, electrical, cranes, demolition, work at heights/fall protection, fire safety/life safety, ladder, rigging, scaffolds, and trenches/excavations) shall have a specialized formal course in the hazard recognition and control associated with those high hazard work operations.

Documented “repeat” deficiencies in the execution of safety requirements will require retaking the requisite formal course.

E. All other construction workers shall have the OSHA 10-hour

Construction Safety Outreach course within the past 5 years and any necessary safety training to be able to identify hazards within their work environment.

F. Submit training records associated with the above training requirements to Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT

DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction safety conference for acceptance.

G. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the SSHO or his/her designated representative.

As a minimum, this briefing shall include information on the site-specific hazards, construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, emergency procedures, accident reporting etc... Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.

H. Ongoing safety training will be accomplished in the form of weekly documented safety meeting.

INSPECTIONS:

A. The SSHO shall conduct frequent and regular safety inspections (daily) of the site and each of the subcontractors CPs shall conduct frequent and regular safety inspections (daily) of their work operations as required by 29 CFR 1926.20(b)(2). Each week, the SSHO shall conduct a formal documented inspection with a written report of the entire construction areas with the subcontractors’ “Trade Safety and Health CPs” present in their work areas. Coordinate with, and report findings and corrective actions weekly to Contracting Officer

Representative.

B. A Certified Safety Professional (CSP) with specialized knowledge in construction safety or a certified

Construction Safety and Health Technician (CSHT) shall randomly conduct a monthly site safety inspection. The CSP or CSHT shall be one that is not a part of the immediate site project team. The individual can be a corporate safety professional or independently contracted who is not an immediate member of the construction project site team.

The CSP or CSHT will provide their certificate number on the required report for verification as necessary.

1. Results of the inspection will be documented with tracking of the identified hazards to abatement.

2. The Contracting Officer Representative will be notified immediately prior to start of the inspection and invited to accompany the inspection.

3. Identified hazard and controls will be discussed to come to a mutual understanding to ensure abatement and prevent future reoccurrence.

4. A report of the inspection findings with status of abatement will be provided to the Contracting Officer

Representative within one week of the onsite inspection.

MISHAPS, OSHA 300 LOGS, AND EXPOSURE-HOURS:

A. The prime contractor shall establish and maintain a Near-

Miss and Mishap reporting, recordkeeping, and analysis system to track and analyze all injuries and illnesses, high visibility incidents, and accidental property damage

(both government and contractor) that occur on site. Notify and provide an initial report to the Contracting Officer

Representative as soon as practical, but no more than two hours after any Moderate or Major Mishap, High Visibility

Incidents, or any weight handling and hoisting equipment mishap. No Impact/Near-Miss and Minor Mishaps shall be reported within 24 hours or as soon as practical. Within the notification the sender shall include contractor name;

contract title; type of contract; name of activity, installation or location where mishap occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of mishap (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the Mishap site until the

Contracting Officer Representative determines whether a government investigation will be conducted.

B. Conduct a mishap investigation for all Mishaps including mishaps resulting in at least $20,000 in damages without injury, to establish the root cause(s) of the mishap. The

Mishap investigation shall include images, 5 whys, the injured person’s firsthand account, any witness accounts, methods of procedures, related AHA to the task, and corrective action plan signed by the president, vice president, or appropriate corporate-level leadership identified in the company’s org chart for the project.

Additionally, complete the VA Form 2162 (or equivalent) and provide the report to the Contracting Officer

Representative within 7 calendar days of the accident. The

Contracting Officer will provide copies of any required or special forms.

C. A summation of all exposure-hours worked by the contractor and associated sub-contractors for each month will be reported to Contracting Officer Representative no later than the 10th day of the following month.

D. A summation of all Minor, Moderate, and Major incidents experienced on site by the contractor and associated sub-contractors for each month will be provided to the

Contracting Officer Representative monthly. The contractor and associated sub-contractors’ OSHA 300 logs will be made available to the Contracting Officer Representative upon request.

PERSONAL PROTECTIVE EQUIPMENT (PPE):

A. PPE is governed in all areas by the nature of the work the employee is performing. For example, specific PPE required for performing work on electrical equipment is identified in NFPA 70E, Standard for Electrical Safety in the

Workplace.

B. Any PPE above and beyond the Mandatory PPE identified below and determined by the Contracting Officer or their

Representative to be necessary in the performance of the

Governments duties relative to this contract, shall be provided to the Government upon written notification by the

Contracting Officer and at no additional expense to the

Government. All PPE provided to the Government shall also be accompanied by any relevant or required training necessary to ensure its proper use.

C. Mandatory Minimum PPE includes:

1. Hard Hats – unless written authorization is given by the

Contracting Officer Representative in circumstances of work operations that have limited potential for falling object hazards such as during finishing work or minor remodeling. With authorization to relax the requirement of hard hats, if a worker becomes exposed to an overhead falling object hazard, then hard hats would be required in accordance with the OSHA and/or EM 385-1-1 regulations.

2. Safety glasses - unless written authorization is given by the Contracting Officer Representative in circumstances of no eye hazards, appropriate safety glasses meeting the

ANSI Z.87.1 standard must be worn by each person on site.

3. Appropriate Safety Shoes – based on the hazards present, safety shoes meeting the requirements of ASTM F2413-11 shall be worn by each person on site unless written authorization is given by Contracting Officer

Representative in circumstances of no foot hazards.

4. Hearing protection - Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks.

5. High-visibility Safety Apparel – appropriate brightly colored clothing that feature some type of reflective material on them, such as safety vests, shall be worn by personnel or visitors on construction sites.

PRE-CONSTRUCTION RISK ASSESSMENT

A. Control of all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities. VHA Pre-Construction Risk

Assessments (PCRAs) for construction, renovation and maintenance projects are included with this contract solicitation with required mitigations of identified hazards. VHA-PCRAs will be re-validated and updated as needed based on but not limited to changes from original designs, affected individuals, areas/locations, scope, contractor means and methods, safety requirements, phasing, contractor competencies and capabilities.

B. Infection Prevention and Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

A detailed analysis of potential risks for infectious disease transmission affecting the care, treatment or services of patients or residents has been conducted. VHA

Infection Control Risk Assessments (ICRAs) are included with this contract solicitation with required mitigation actions/activities. VHA-ICRAs will be re-validated and updated as needed based on changes in original designs, affected individuals, area(s) or location(s), scope, contractor means and methods, infection prevention and control requirements, differing site conditions, phasing, contractor competencies and capabilities, and infectious disease outbreaks.

C. For work occurring at a VA medical facility, coordinate with the facility Safety Manager/Officer, as several aspects of this section directly relate to infection control risk assessments required in or adjacent to construction affecting occupied buildings accredited by The

Joint Commission.

D. Products and Materials:

1. Sheet Plastic: Fire retardant polyethylene, 6-mil thickness meeting local fire codes

2. Barrier Doors: Self Closing // One-hour // Two-hour // fire-rated // solid core wood in steel frame, painted

3. Dust proof // one-hour // two-hour // fire-rated // drywall

4. High Efficiency Particulate Air-Equipped filtration machine rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Maintenance of equipment and replacement of the HEPA filters and other filters will be in accordance with manufacturer’s instructions.

5. Exhaust Hoses: Heavy duty, flexible steel reinforced;

Ventilation Blower Hose

6. Adhesive Walk-off Mats: Provide minimum size mats of 24 inches x 36 inches

7. Disinfectant: EPA-registered, Hospital-approved disinfectant or equivalent product

8. Portable Ceiling Access Module

DUST CONTROL

A. Contractor shall verify that dust will not be introduced into the facility through intake vents or building openings. HEPA filtration on all intake vents is required where dust may be introduced.

B. Dust created from disturbance of soil such as from vehicle movement will be wetted with use of a water truck as necessary.

C. All cutting, drilling, grinding, sanding, or disturbance of materials shall be accomplished with tools equipped with either local exhaust ventilation (i.e. vacuum systems) or wet suppression controls.

FIRE SAFETY

A. Fire Safety Plan: Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926.

Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to…