Draft SOW Alameda Point.docx

STATEMENT OF WORK

POLICE SERVICES – ALAMEDA Point

The contractor shall provide all necessary Full Time Equivalent Employee (FTEE), materials, equipment, support staff, and overhead, to provide police services to the Department of Veterans Affairs (VA), including arrests, detaining of personnel if required, and citation authority with concurrent jurisdiction (see Attachment A for details and approval) on the Federal Property covering approximately 624 acres of non-developed and future developed areas to include an endangered species colony. The areas of responsibility are shown on the attached map (Attachment B). They are specifically the areas designated as the Conservation Management Office Area 2.4 acres, the OPC Area 20.0 acres, NCA Cemetery 80.0 acres, and the VA Undeveloped Area 511.3 acres. The VA undeveloped Area includes the endangered species colony.

Police services required will include routine periodic patrols and response to law enforcement incidents. These activities will include routine site visit patrols by sworn police officers, response to calls for service and criminal incidents, routine investigations of incidents and/or crimes, periodic incidental aerial patrols by air unit (do not require on-site landings), dispatch services of personnel by the 9-1-1 communication center, maintenance of law enforcement records, and supervision and management of personnel performing law enforcement services. Specifically, these associated police services required from the contractor include:

1. Routine and proactive ongoing site visits and patrols to the VA Property by sworn police officers. Four patrols daily (each 24-hour period). Contractor shall coordinate daily patrols with the Contracting Officer Reprsentative (COR).

2. Response to 911 and non-emergent calls for service and criminal incidents on the VA property.

3. Routine investigations of incidents and/or crimes. Routine investigations are those that require up to 10 hours of investigative time. For the purposes of this contract, investigative time includes field investigations by originating officers, transportation of any arrestee(s) or detainee(s) to a detention facility, reports preparation, and additional investigative time required by detectives to coordinate prosecution with the Office of the District Attorney of Alameda County.

4. Periodic incidental aerial patrols by contractor's Air Units, which do not require on-site landings. Contractor shall not use aerial patrols to replace drive through patrols.

5. Periodic patrols supplementing normal police patrols for special needs by contractor's Special Enforcement Unit (or similar functioning police unit).

6. Communications dispatch services of contractor's personnel by the associated police District's 9-1-1 Communications Center.

7. Maintenance of law enforcement records as pertaining to District enforcement actions.

8. Supervision and management of the contractor's personnel performing law enforcement services.

9. Police Officer training which is required for the patrol officers to work on the VA site.

I 0. Evidence and property processing, preservation and storage, and proper chain of custody for the incidents occurring at the VA site by the contractor's officers.

11. Contractor to provide all contract accounting, monitoring, and adherence to Department of Veterans Affairs electronic invoicing processes necessary to submit proper contract payment invoices.

12. Other routine duties such as answering complaints, interviewing suspects and witnesses, escorting prisoners to and from court and investigating crimes.

13. Notify the COR immediately of any significant event.

14. Contractor shall comply with requirements outlined in this Statement of Work document (i.e., main gate lock protocol; drive routes during and after California Least Tern, endangered bird, nesting season etc.).

15. Contractor shall meet with the COR monthly to discuss contract effectiveness. The agenda will include but is not limited to: detection of suspicious site activity (i.e., trespassing, vandalism, perimeter security breach, and graffiti), present patrol frequency log, maintenance issues, and suggested enforcement improvements.

In order to facilitate the contractor with completing all duties listed above, the VA will provide the following documents/information to the contractor and update this information as necessary throughout the life of the contract:

1. A VA Police point of contact listing for incident reporting.

2. The COR will provide point of contact to notify with site maintenance concerns.

3. The COR will provide advance notification to contractor if personnel scheduled to work on site after 8:00 PM.

4. The Contractor will provide the COR the CLT nesting season schedule.

This contract will be administered through reports and meetings. There will be a monthly meeting held for the first three months of this contract. These meetings will determine if the patrols are effective for maintaining the security of the property or if adjustments need to be made. Follow the initial meetings, unless otherwise required, a meeting shall be held every six months. The meetings shall include the contractor's Patrol Operations Manager, the VA Chief of Police or Deputy Chief of Police, the Contracting Officer's Representative (COR), and the Contracting Officer.

RECORDS MANAGEMENT LANGUAGE

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.