Draft SOO - IT Workstation Renovation.pdf

Statement of Objectives

R6 Denton Campus IT Workstation Renovation

December 20th, 2024

PURPOSE

The purpose of this project is to remodel Comm Center and in the Server Room in the Federal

Regional Center (FRC) at the Region 6, Denton Campus. These rooms need to be remodeled to incorporate upgrades and enhance functionality, creating a modernized workspace that accommodates the needs of additional employees.

SCOPE

• The project scope includes remodeling the Comm Center and Server Room at Region 6, Denton Campus, within the Federal Regional Center (FRC). The renovation will cover two (2) rooms, with the Comm Center divided into four (4) distinct areas: the Main Area, UPS Area, Tool Area, and FNARs Area. Both the Comm Center and Server Room, located on the upper level of the three-story FRC, will be included in the renovation work. The contractor is responsible for removing and independently disposing of old materials, ensuring proper cleanup. Additionally, the contractor shall provide all labor, materials, tools, equipment, and Personal Protective Equipment (PPE) required to complete the work. This includes managing, supervising, transporting, and supplying all necessary resources to performing all associated tasks to accomplish the project.

▪ Conduct comprehensive asbestos testing in all rooms, including ceilings, floors, and walls. For any room that tests positive for asbestos, the contractor shall ensure proper removal and disposal in compliance with environmental standards.

▪ The Server Room on the upper level of the FRC will be renovated to include the following tasks:

• Remove raised flooring and install new flooring.

• Remove the middle closet and cinder block walls o Determine is wall is load bearing before removing

• Eliminate the wall between the main area and conference area.

• Remove doors and seal off a wall on the southern side.

• Add one new door to the west wall.

• Install sheetrock on the walls, tape, bed, apply texture, and paint.

• Replace ceiling tiles, remove old light fixtures, and install new ones.

• Install new 120v outlets around the room.

• Extend the existing HVAC system to the Comm Center in the

FNARS area.

• Relocate power whips and Power Distribution Unit (PDU) to the

Comm Center in the FNARS area.

▪ Comm Center main area on the upper level of the FRC will be renovated to include the following tasks:

• Removed raised flooring and install new flooring.

• Add raised electric floor and finish with carpet over electric floor.

DRAFT

December 20th, 2024

• Install a drop ceiling while lowering the water suppression fixtures.

• Remove old light fixtures and add new light fixtures.

• Unblock and add a door for access to Information Technology

Branch Chief office (from COMM Center).

• Maintain the existing door height on the south wall after removing the raised floors, install a taller door.

• Replace safety lights where existing safety lights is located.

• Remove the junction boxes and conduits from the east wall.

o Coordinate with Native Energy

• Remove air compressor located in the southeast corner of the main area.

o Coordinate with Native Energy

• Install sheetrock on the walls, tape, bed, apply texture, and paint.

▪ Comm Center UPS area on the upper level of the FRC will be renovated to include the following tasks:

• Extend HVAC to area.

• Install sheetrock on the walls, tape, bed, apply texture, and paint.

• Replace doors with fire rated double doors.

• Replace the water suppression system with an FM200 dry, non-chemical fire suppression system.

▪ Comm Center tool area on the upper level of the FRC will be renovated to include the following tasks:

• Install a drop ceiling while lowering the water suppression fixtures and add new light fixtures.

• Install new carpet once floor is leveled o See maintenance for carpet tiles

• Install sheetrock on the walls, tape, bed, apply texture, and paint.

▪ Comm Center FNARS area on the upper level of the FRC will be renovated to include the following tasks:

• Remove the old flooring and install a raised floor to accommodate the HVAC system.

• Ensure HVAC system is operational in this area.

• Install shielding within the wall and repair any existing holes.

• Install sheetrock on the walls, tape, bed, apply texture, and paint.

• Replace the water suppression system with an FM200 dry, non-chemical fire suppression system.

• Remove the walls surrounding the radio room.

• Remove patch panel and conduit on the west wall.

o Coordinate with Native Energy

• Relocate the power whips and PDUs from the Server Room and install additional power whips and PDUs as needed.

• Replace the water suppression system with an FM200 dry, non-chemical fire suppression system.

o The Contractor shall paint all walls to meet the aesthetic of the overall look. The wall colors shall be consistent with interior walls throughout the FRC.

▪ The Government will provide guidance on color scheme for paint

▪ The Government will provide guidance on tile type and design

BACKGROUND

The Federal Regional Center (FRC) is an underground bunker built in the 1960’s. Both the server room and comm center retains its original flooring, walls, and lighting from that time.

EXISTING CONDITIONS

The FRC has a single elevator available for transporting old and new materials during the installation process. To prevent damage, the construction pathway from the entrance to the exit must be covered to protect the floors. Additionally, the elevator must be safeguarded to ensure it remains undamaged during the transportation of materials.

CONSTRUCTION WASTE DISPOSAL

The contractor will be solely responsible for all demolition and waste materials generated by these projects. All debris must be removed from the job site upon completion. The contractor shall provide an on-site dumpster for the disposal of all materials, including a separate dumpster for asbestos if abatement is required. The site must be restored to its original or improved condition upon completion of the work. All construction waste and debris must be disposed of by the contractor, with a preference for recycling or reuse to divert waste from landfills. Disposal in a landfill should be used only as a last resort.

PROJECT DESCRIPTION and OVERARCHING OBJECTIVES

The project consists of five main functional objectives: planning and preparation, demolition/removal of old equipment, installation, cleanup, and final review and inspection. The tasks below are some of the minimum tasks required to complete the project. The Contractor shall provide a Performance Work Statement to describe how they will approach the activities listed below. The Contractor shall provide a Quality Assurance Plan to describe how they will complete the activities listed below. The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO – where completion dates extend beyond what is listed here, Contractor shall provide a brief explanation. The cumulative days mentioned below are business days, not calendar days. Any suggested revision to the below schedule must be submitted in writing in the Performance Work Statement.

Planning and Preparation

• The Contractor must ensure that all materials and products used are American produce and manufactured in the United States BABBA (Buy America

Preference in FEMA Financial Assistance Programs for Infrastructure) FEMA

Interim Policy #207-22-000

• The Contractor shall prepare the drawings and schematics needed for the project submittal for the program office to review.

• The Contractor shall coordinate with FEMA project plan and schedule.

• The Contractor shall make sure there is enough room to install the new equipment and check measurement prior to installation.

• The Contractor shall do a site visit to bid, prepare the drawings and schematics needed for the project.

• The Contractor will provide a written Quality Assurance Plan (QASP) to FEMA

• The Contractor will provide a written Performance Work Statement (PWS) to

FEMA.

• Identify vehicle and dumpster staging space requirements upon site visit.

Demolition/Replacement

• The Contractor shall demo any existing parts that will not follow the ADA

Rehabilitation Act of 1973.

• The Contractor shall be responsible for all correct measurements.

• The Contractor shall do all work to ADA standards and manufacture specifications.

• The Contractor shall remove extra material, waste, and dispose of extra material off government property.

• The Contractor is responsible for repairing any damage caused by the vendor during the entire project from start to finish.

Installation/Connections

• The Contractor shall check breakrooms before work and ensure appropriate installation for cabinetry, flooring, and installation of new materials.

• The Contractor shall install new equipment following best practices.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Cleanup

• The Contractor shall remove and dispose of old parts and all associated connections.

• The work areas, interior/exterior debris transport locations are free of dust

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle metal waste from project and give a report to COR.

Final Review and Inspection

• The selected contractor is responsible for obtaining all necessary permits and inspections required by local, state, or federal offices.

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment

• The Contractor provides all required reports to FEMA

• Upon project completion, the FEMA Project Officer is responsible to certify completion of project.

DELIVERABLE SCHEDULE

The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected

Completion

Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how

Contractor will manage health and safety of crew on site.

14 days

Roster Submission Upon award provide a list of employees that will need access to the facility during the Period of Performance of the contract.

3 days

Demolition/Removal

Disconnect and removal of old parts and preparation for the install of the new parts.

10 days

Installation

Installation and connection of new parts for repair.

45 days

Cleanup

Old associated parts are removed and/or recycled from site. All connections are in place and area is free of hazards.

2 days

Review and Inspection Contractor provides associated report;

construction debris disposition report; accident reporting (if applicable).

1 day

CONSTRAINTS

Need to schedule work to keep at least one functional break rooms on each floor accessible to staff as much as possible during the work. It is possible the work needs to be done during weekends.

PERIOD OF PERORMANCE

The period of performance for this task order will be 75 days from award for the base period.

There are no option periods. The Contractor must begin work within 14 calendar workdays (14) days from award.

PLACE OF PERFORMANCE

The place of performance is:

FRC

800 N. Loop 288

Denton, TX 76209

GOVERNMENT FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL

Contractor will submit a name of key personnel and anyone who will work in the facility no later than two (2) days prior to commencing work. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work. Note:

if a contractor employee is found unsuitable by our Security, this does not excuse delays in the service because of lack of personnel. The list of key personnel needs to be submitted at least two

(2) days prior to work commencing to ensure all personnel are cleared to work in our facility.

SAFETY

At a minimum, the Contractor shall ensure that:

• Site Supervisor will ensure that all equipment used during the project is in safe operating condition. All personnel on the job site will be given the appropriate safety equipment. FEMA reserves the right to stop the work if any unsafe conditions are found.

• All electrical equipment such as drills, grinding, buffing machines and any extension cords must be properly grounded and be free from any defect in the insulation

• All ladders/scaffoldings will be in good condition and used in a proper manner.

• Supply fresh air to work area and monitor air as a confined space.

• Contractor and its sub-contractors will wear proper PPE while on the jobsite.

MATERIALS, HAZARDOUS

• Project shall have a safety management system in place that outlines the policies, processes, instruction, and documentation that will serve to establish the culture of safety and understanding for all tiers involved on the project.

MATERIALS AND EQUIPMENT

• Ensure all material follow FEMA’s implementation of the Build America, Buy

America Act (BABAA) requirements and outline FEMA’s process for waiving

“Buy America” preferences, when necessary.

• Special facilities, devices, equipment, clothing, and similar items used by the

Contractor in the execution of work shall comply with the applicable regulations.

• The Contractor shall bring to the attention of the Project Officer/Contracting

Officer Representative any material suspected of being hazardous which he/she encounters during execution of the work. A determination will be made by the

Project Officer/Contracting Officer Representative as to whether the Contractor shall perform tests to determine if the material is hazardous. If the Project

Officer/Contracting Officer Representative directs the Contractor to perform tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to applicable provisions of this contract.

• The work covered under this contract includes handling of asbestos abatement, plumbing, and possibly electrical work.

SECURITY

All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S.

citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Security Checks and Escorting

• All Contractor personnel are required to have a favorable adjudication from our

Security Office prior to entering the facility.

• While on FEMA property, all personnel must always be escorted. Any personnel found unescorted will be removed from the project immediately.

• Contractor personnel will check-in daily with Security Guards and will have a visitor’s badge. The visitor badge must be worn and displayed while in FEMA property

PROJECT OFFICER

The project officers for this work:

Primary: Raymond Hixon: 940-898-5345; Raymond.hixon@fema.dhs.gov

Alternate: Sandra Murphy: 940-898-5141 sandra.murphy@fema.dhs.gov