DRAFT Solicitation_Block F FWD_Base IDIQ Sections B-C-D-E-F-J-L-M.docx

N00167-23-R-XXXX

SECTION B- Supplies or Services and Prices

Procure Propulsor Forward Assembly Material required to manufacture and delivery a complete Forward Subassembly, including ropeguard. NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Origin (After Shipping)

PSC CD: 2010

NET AMT $0.00

NET AMT $0.00

IAW Section C Provide technical engineering services for VIRGINIA Class submarine Propulsor components in accordance with Task Instructions.

FOB: Destination

PSC CD: 2010

NET AMT $0.00

IAW Section C Provide design and manufacturing engineering for VIRGINIA Class propulsors

NET AMT $0.00

FOB: Destination

PSC CD: 2010

NET AMT $0.00

NET AMT $0.00

NET AMT $0.00

NET AMT $0.00

NET AMT $0.00

Government Furnished Property

NET AMT $0.00

Government Furnished Property

NET AMT $0.00

IAW Section C Other Direct Costs in accordance with Section C and Task Instructions

NET AMT $0.00

SECTION C - Statement of Work

1.0 The Advanced Propulsor Management Office (APMO, Code 808) in the Naval Architecture and Engineering Department (Code 80) of the Naval Surface Warfare Center, Carderock Division (NSWCCD) is responsible for managing the Research and Development (R&D), design, testing, acquisition and delivery of United States Navy submarine propulsors. This contract provides for the manufacture and delivery of ten (10) VIRGINIA Class submarine propulsor Forward Subassemblies. Additionally, this acquisition provides material for the requisite material required to manufacture all ten (10) Forward Subassemblies, associated engineering services, sparing and other manufacturing and support services throughout the period of performance of this contract.

2.0 References

Installation

3.0 CLIN 0001: Virginia Class Submarine Propulsor FWD Assembly Material

The contractor shall manufacture, procure, inspect, test, and maintain material to support the production of one VIRGINIA Class Propulsor Forward Subassembly (Item number 2 of reference (a)), including snubber assembly, in accordance with references (a) though (h) and Attachment 1, as modified by Attachment 2. Specific material requirements shall be identified in delivery/task orders (DO/TO) awarded under this Indefinite Delivery Indefinite Quantity (IDIQ) contract.

4.0 CLIN 0002: VIRGINIA Class Propulsor Forward Subassembly Manufacture and Delivery

The contractor shall manufacture and deliver a VIRGINIA Class Propulsor Forward Subassembly (Item number 2 of reference (a)), including snubber assembly, in accordance with references (a) though (h) and Attachment 2. Specific guidance shall be provided in DO/TOawarded under this IDIQ contracts.

5.0 CLIN 0003: Engineering Services

Upon receipt of a written request/technical instruction from the Contracting Officer, the contractor shall perform engineering services in support of propulsor related design review and design change incorporation, drawing creation, or other engineering related tasking.

6.0 CLIN 0004: Design & Manufacturing Engineering

The contractor shall perform design and manufacturing engineering support services for VIRGINIA Class submarine propulsor components and ancillary support equipment. Each TO shall specify the hours to be expended and shall specify the scope of work for the identified labor hours.

7.0 CLINs 0005 & 0006: Spare and Replacement Hardware (FFP & CPFF)

The contractor shall provide spare and replacement parts for VIRGINIA Class submarine propulsors. Each DO/TO will specify the quantity and types of replacements parts or components being ordered.

8.0 CLINs 0007 & 0008: Repair, Alter, Refurbish and Replace (FFP & CPFF)

The contractor shall repair, alter, refurbish and/or replace VIRGINIA Class submarine propulsor components as identified in DO/TO, including ancillary support equipment and all materials and services incidental to such work, such as repair parts, new parts, component accessories, documentation, and necessary packing, packaging, marking, storage, shipping and handling. Components requiring refurbishment shall be provided as Government Furnished Material (GFM). All components shall meet the requirements as specified in each DO and each order will specify the quantity and types of parts being refurbished, repaired or altered.

9.0 CLIN 0009: Receive, Open and Inspect

The contractor shall receive, open, and inspect VIRGINIA Class submarine propulsor components and ancillary equipment at the Contractor’s facility. The contractor shall develop and submit a cost proposal to indicate the work required to restore or alter the components to meet the design as specified in each DO/TO.

10.0 CLINs 0010 & 0011: Machine, Assemble, Paint and Deliver (FFP & CPFF)

The contractor shall machine, inspect, paint and deliver VIRGINIA Class submarine propulsor hardware provided as GFM at the DO/TO level. Components may be provided in various states of completion.

11.0 CLIN 0012: Other Direct Costs for Engineering Services

Other Direct Costs (ODCs) may be required in support of the engineering services provided under this contract. Specific ODC requirements shall be identified during performance via Technical Instructions (TIs) at the order lvel. All ODCs shall receive Government approval via contract modification and a signed TI prior to funds being expended.

12.0 CLIN 0013: Data Requirements

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit A, as attached hereto.

13.0 GENERAL REQUIREMENTS

13.1 Security

The work requires access to classified documents and industrial work areas. The Contractor shall comply with the regulations and requirements of the attached DD Form 254 (Attachment 1). Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination unless it has been approved by the appropriate US Government authority, as specified in the attached DD Form 254. The contractor shall include these requirements in all subcontracts awarded under this contract.

13.2 Biannual Reviews and Kick-off Meeting

The contractor shall host a kick-off meeting within the first month after contract award. Thereafter, the Contractor shall convene biannual progress reviews. These reviews shall be held at the Contractor’s facility, or a Subcontractor’s facility, as deemed appropriate by the Government. The purpose of these reviews is for the Government to monitor contract status. At a minimum, the following shall be addressed at each biannual review: Tour of the work in progress, manufacturing status, configuration control/quality assurance, waivers and/or deviations, adherence to contract delivery schedule, material market conditions, action items, and any other information which may impact contract performance or delivery. The Contractor shall prepare a Conference Agenda, CDRL A005 and Conference Minutes, CDRL A006 for the biannual reviews.

13.3 Work Breakdown Structure

The contractor shall provide a Work Breakdown Structure (WBS) for all work to be completed under this contract in accordance with CDRL A007. Work is to be broken down to the lowest WBS level possible for each component being manufactured, with material procurement (piece-part) being the lowest level.

13.4 Weekly Status Reports

The Contractor shall submit weekly progress/status reports in accordance with CDRL A008. The report shall clearly demonstrate progress against the schedule developed in the Manufacturing Plan submitted under CDRL A003. The Contractor will attach a Project Planning Chart (CDRL A009) and Monthly Expenditure Report (CDRL A010) to each weekly status report to provide additional detail into the manufacturing status of each assembly in process. Both the weekly progress report and project planning chart shall reflect work to the lowest WBS level identified in CDRL A007.

13.5 Serial Numbers

Major subassemblies and components will be assigned serial numbers by NAVSEA. These serial numbers will be provided to the Contractor in writing and shall be used by the Contractor in applicable procurement and manufacturing efforts.

13.6 Requests for Variance

Requests for variance (waivers and/or deviations) shall be submitted in accordance with VIRGINIA Class Configuration Control System (VACCS) (CDRL A011), as needed throughout performance of this contract.

13.7 Submittal of Data Previously Approved

The contractor may submit data previously approved under prior contracts to satisfy technical requirements of this contract where applicable in accordance with CDRL A0012.

13.8 Welding Procedures/Qualification

All fabrication and welding procedures must be approved by NAVSEA prior to welding, in accordance with the Welding Procedures, CDRL A013, and the Welding Procedure Qualification Test Report, CDRL A014.

SECTION D - Packaging and Marking

Packaging and preservation requirements shall be provided in individual DO/TO.

SECTION E - Inspection and Acceptance - Packaging and Marking

Section F - Deliveries or Performance

The Contractor shall furnish supplies or services under the items specified in Section B of the Schedule to the locations specified and in accordance with the delivery schedule set forth in orders issued by the Contracting Officer in accordance with the special contract requirement(s) of this agreement entitled “ORDERS”.

Unless otherwise specified in any order, the supplies to be furnished by the Contractor shall be delivered F.O.B. carrier’s equipment, wharf, or freight station, at the Government’s option, at or near the Contractor’s plant or at the plants of subcontractors as authorized by the Contracting Officer. The method of shipment will be specified by the cognizant contract administrative office when the supplies are ready for shipment.

Section J – List of Documents, Exhibits and Other Attachments

Attachments:

Attachment 1: DD Form 254 Attachment 2: FWD Subassembly

Exhibits:

Exhibit A: CDRLS, DD Form 1423 A001 – Certification Package A002 – Inspection and Test Plan A003 – Manufacturing Plan A004 – Design Contour Verification A005 – Conference Agenda A006 – Conference Minutes A007 – Contract Work Breakdown Structure A008 – Weekly Status Report A009 – Project Planning Chart A010 - Monthly Expenditure Report A011 – Requests for Variance A012 – Submission of Data Previously Approved A013 - Welding Procedures Request for Variance A014 – Welding Procedure Qualification Test Report

SECTION L

SECTION L - INSTRUCTION, CONDITIONS AND NOTICES TO OFFERORS

1.0 ELIGIBILITY

This solicitation is unrestricted. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. If a Subcontracting Plan is required, the offeror shall complete the Subcontracting Plan Cover Sheet (Attachment 1) and provide it with their Subcontracting Plan.

1.1 QUESTIONS

It is the Offeror's responsibility to bring to the attention of the Procuring Contracting Officer (PCO) at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted in accordance with L-215-H007 within 10 calendar days after issuance of the solicitation. Questions received after this date may be answered at the discretion of the Government.

1.2 START DATE FOR USE IN COST/PRICE PROPOSAL

In order to allow for procurement lead-time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on a contract start date 31 May 2024. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. The definitive start date will be stated in the contract award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

The Government reserves the right to reject any proposal that does not comply with these proposal preparation/submission instructions. Note: Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Cost/price proposal submissions must reflect what is submitted in the technical volume. Proposals for which the cost elements (e.g., number of hours, labor categories, subcontractors) in the cost/price volume do not match those identified in the technical volume may be deemed unawardable.

2.1 General Requirements

Proposals shall be submitted via email or DoD SAFE at https://safe.apps.gov by the solicitation closing date and time specified on the cover page of this solicitation, block 9. Offerors shall comply with the instructions for the format and content of the proposal; proposals that fail to comply may be ineligible for award.

(a) Definitions. As used in this solicitation –

· “In writing” or “written” means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

· Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

· Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer.

· Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

· Major Subcontractor is defined as a subcontractor performing 30% or more of total proposed burdened labor costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). The Offeror shall demonstrate that the proposal is in response to the latest amendment.

(c) Proposal submissions, modifications, revisions, and withdrawals shall be sent via email or DoD SAFE under the appropriate solicitation number and its latest amendment (if any).

· Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal modifications, the amendment will provide instructions for submittal.

· After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

· Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

Offerors shall submit proposals via email or DoD SAFE at https://safe.apps.mil to the Contract Specialist, Doug Riedel (douglas.a.riedel.civ@us.navy.mil), and Contracting Officer, Abeer Ameer (abeer.j.ameer.civ@us.navy.mil), no later than the solicitation’s closing date/time in order to be considered eligible for award. If the Offeror elects to use DoD SAFE, the Offeror shall submit a DoD SAFE request to the aforementioned Contract Specialist and Contracting Officer three business days prior to due date. Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable. Proposals may be withdrawn by written notice to the Contract Specialist and Contracting Officer provided such notice is received prior to contract award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic proposal shall be prepared with:

· Microsoft Word, Excel, or (searchable) Adobe Acrobat software (note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

· No hyperlinks to locations outside a document (certain hyperlinks to places within a document, such as table of contents numbers, section headings, and table or figure cross references are acceptable);

· All files named with the Offeror’s company name and title/subject of file content;

· All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

· Spreadsheet files (workbooks) provided for all prime AND subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Technical and Management volume and the Cost/Price volume, submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible (object.visible=true). Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) shall not be used;

· Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all direct and indirect rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value;

· All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

· Prime /Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible). This submission is in addition to the Offeror loading their Section B pricing into the portal via the web form;

· Narratives related to the cost/price summary data may be provided in Microsoft Word;

· Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

· Offerors shall propose to provide all items in order to be deemed eligible for this award; and

· Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

· Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If; however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

· Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following requirements:

· 8.5 x 11 inch paper;

· Single-spaced typed lines;

· 1 inch margins;

· 12-point Times New Roman Font text;

· Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9 point Times New Roman font; and

· The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point Times New Roman and row and column headings appear on each printed page.

2.3.1 Cover Page and Table of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number (if any), proposal volume and title, and the Offeror’s name. The Cover Page shall also include a Master Table of Contents and Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary which includes abbreviations, acronyms, and their corresponding definitions. Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted in the following formats:

· Technical_Company Name_Document Name_Volume # Example: Technical_Company X_Technical_Volume I

· Past Performance_Company Name_Document Name/Attachment #_Volume # Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

· Cost_Company Name_Document Name_Vol #(or Attachment Number) Example: Cost_Company X_Cost Narrative_Volume III Example: Cost_Company X_Cost Summary_Attachment 1

2.3.5 Section L and Proposal Volume Cross-Reference Table

The table below represents a cross-reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations for the volumes defined in paragraph 2.3.6. When there is a page limit for a document that is NOT included in the page limit for the volume it appears in, that will be noted in a parenthetical; if there is no parenthetical, there is no limit.

Cross-Reference Table

Limitation

60 pages

No page limit

No page limit

No page limit

2.3.6 Page Limitations

Page limitations are identified for each volume of the proposal as shown above and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

2.3.7 General Content Instructions

(a) The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or approach.

(b) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly. Note that the information required by FAR 52.215-22, if applicable to the proposal, is a material requirement; therefore, failure to include the required information in the technical and cost volumes, as appropriate, will render the Offeror ineligible for award.

(c) Offerors are to ensure that all information supporting each factor is contained wholly within the appropriate volume as specified in the Cross-Reference Table, above. In particular, Offerors are cautioned not to include any cost/price information in any non-cost/price volume.

3.0 PROPOSAL ORGANIZATION AND CONTENT

3.1 Cover Letter

Offerors shall provide a cover letter which constitutes the legal offer and contains the following information:

a. The solicitation number,

b. Name, address, email address, and telephone numbers of the Offeror,

c. Offeror’s CAGE code and/or Unique Entity Identifier (UEI) number,

d. List of all enclosures being transmitted as part of the proposal,

e. A statement that the offer is in response to the solicitation and is valid through 180 days after the proposal due date.

f. A statement specifying the Offeror’s unconditional agreement to the terms and conditions of the solicitation and agreement to furnish any and all items upon which prices are offered at the price set for each item.

g. Names, titles, phone numbers and email addresses of persons authorized to negotiate on the Offeror’s behalf in connection with this solicitation.

h. Name, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

i. DCAA and DCMA points of contact (POC), including branch location, contact name, telephone number, and email address for both the Prime and its Subcontractors.

j. Per HQ L-2-0005 (L-209-H009), NOTIFICATION OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST (NAVSEA), if no conflicts of interest exist, then the Offeror shall clearly state this in its cover letter. If any conflicts exist, the Offeror shall submit a mitigation plan in accordance with the clause as part of Volume IV, Contract Fill-Ins.

4.0 PROPOSAL CONTENT

4.1 Factor 1 – Technical and Management (VOLUME I)

4.1.1 Subfactor A – Technical Capabilities and Approach

a) The Offeror shall demonstrate a complete understanding of the technical requirements listed in the SOW, including applicable drawings, references, and specifications.

b) The Offeror shall provide a technical approach, referred to as an Assembly and Manufacturing strategy, clearly demonstrating how all drawing requirements in Section C 1.0 will be met. The technical approach shall address topics such as the order and location of welding, machining, and inspection. This technical approach shall address the following:

i. Production Approach: The Offeror shall explain its planned production approach and how the Offeror intends to manufacture the Forward Subassembly in accordance with reference (a) and all subordinate drawings. The Offeror shall include a description the proposed fabrication and assembly sequencing, including weld assembly (weld process, sequencing and distortion control approach), machining/fixturing, inspection plan, and lifting and handling approach. The Offeror shall use flow charts/diagrams to illustrate this process.

ii. Manufacturing Processes Experience: The Offeror shall submit a summary of work experience of a similar proposed manufacturing process and/or previous pilot-line environments.

iii. Production Capabilities. The Offeror shall describe its facilities, including security provisions and floorplan where manufacturing will occur. The Offeror shall describe its production equipment, including weld machines and positioners, CNC machines and necessary tooling, and inspection equipment. If any production capability must be procured and/or manufactured by the Offeror prior to beginning work, the Offeror shall provide a production capability procurement plan that details the methods to be utilized by the Offeror to acquire the necessary production capabilities and a schedule detailing when those production capabilities will be procured (or manufactured), installed and qualified for use. The Offeror shall also provide current weld procedures proposed to meet drawing requirements or a plan to become certified to weld on propulsor components per drawing requirements.

iv. Personnel. The Offeror shall describe the qualifications and training of the personnel proposed to complete the manufacture of the Forward Assembly. This shall include weld qualifications of assembly personnel, training/experience of machinists, and qualifications of NDT inspectors. The staffing narrative shall detail the numbers of personnel and numbers of shifts required to complete the major steps of the manufacturing approach.

v. Materials Management and Supply Chain: The Offeror shall list the materials to be procured to meet the Section C requirements and shall provide the names of the company that will provide each material. The Offeror shall describe its approach to supply chain management. The Offeror shall also describe its material management processes and shall describe the process in which it will manage material between this production contract and the Indefinite Delivery/Indefinite Quantity contract that will be awarded to the winning bidder.

vi. Risk Assessment Plan: The Offeror shall provide risk assessment plan to identify the up to five production risks. The risk assessment plan shall include a proposed plan to mitigate risks that the Offeror has identified.

4.1.2 Subfactor B – Management Approach

Under this subfactor, the Offeror shall provide information on the following areas described below:

4.1.2.1 Organizational Structure, Responsibilities, and Relationships

a) The Offeror shall address its staffing, including Project Managers, Supervisors, Quality Assurance Managers, Engineers and other personal required to perform the requirements of Section C.

b) The Offeror shall describe the proposed organizational responsibilities and reporting. A communication plan shall also be submitted, to include lines of communication and control including interfaces with the Contracting Officer (PCO), the Contract Officer Representative (COR), and Code 808, so that the method of communication between working level project engineers and management personnel is understood.

c) The Offeror shall define a production management system to identify production schedule issues that could jeopardize the delivery to the Government in a timely fashion.

4.1.2.2 Project Scheduling

The Offeror shall describe their approach to project scheduling. The Offeror shall include a description of their process for updating and managing the schedule, how they will flow schedule requirements to vendors, and how they will implement a robust periodic schedule risk assessment.

4.1.2.3 Subcontract Management Plan

The Offeror shall discuss the use of proposed subcontractors and the extent of the subcontractor's involvement in the performance of the contract. The Offeror shall identify the proposed subcontractor(s) and provide a description of the efforts it intends to subcontract, the type of subcontract, and its basis for selecting the subcontractor. For teaming and subcontractor arrangements, the Offeror shall clearly describe the responsibility of each party and explain how and to what extent the requirements, data, and schedules will be passed down. Additionally, the Offeror shall describe in detail how it will manage its subcontractors to ensure their services are performed on time and within budget, and are of sufficient quality to enable the Offeror to meet all contractual requirements. Descriptions shall include contractual arrangements, qualification requirements, selection processes, contingency plans, and management interactions, including performance feedback and communication between government, the contractor, and subcontractors.

4.12.4 Risk Management

The Offeror shall describe their risk management program. At a minimum, the Offeror shall address its approach and method for:

a) Identification, assessment, and mitigation of contract risks through the application of internal risk reduction procedures. The Offeror shall illustrate its ability to identify, document, and reduce risk in a process flow diagram.

b) Identification and analysis of alternative actions available, identification of the most promising alternatives, assignment of resources to reduce risks and risk factors, and planning for implementation of risk reduction.

c) Development of a plan of action to mitigate risk.

4.2 Factor 2 – Delivery Schedule (VOLUME I)

The Offeror shall explain how it will meet or exceed the minimum estimated delivery schedule of 18 months for each Manufacture and Delivery CLIN. The 18-month period of performance shall begin upon receipt of all material ordered via separate CLIN (814/815) or separate contract action/delivery order. The contractor shall also explain how it will meet or exceed the estimated total delivery schedule, including material order, of 30 months. The 30 months total delivery schedule includes 12 months for material procurement and 18 months for manufacture and delivery. The offeror shall provide a Gantt chart showing a preliminary production schedule that is aligned with the approach outlined in response to section 4.1.1. The Offeror shall provide a narrative to explain why its delivery schedule is realistic, how it will be met based on its technical approach, and how it will be maintained throughout contract performance.

4.3 Factor 3 – Past Performance (VOLUME II)

All Past Performance information must be contained within VOLUME II and no cost/price information concerning this requirement may be included in this volume. The Past Performance Volume shall consist of any Past Performance Questionnaires (PPQs) and CPARS Reports the Offeror wishes to submit, plus the completed Past Performance Reference/Previous Contracting Effort Narrative form.

The Offeror shall provide information for up to three Past Performance references (“efforts”) with its proposal to encompass its relevant performance for periods in excess of six months within the last ten years prior to the due date of proposals. Information about past efforts shall be submitted using the format provided as Attachment X. In addition, Offerors shall submit information about one past effort for each major subcontractor, as defined in section 2.1. If no proposed subcontractors meet this 30% total burdened labor cost threshold, at least one past effort shall be provided for each of the three subcontractors performing the largest portions of subcontracted work under this effort (or all subcontractors if fewer than three are proposed). The offeror should include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

The Government may use other information, such as CPARS data available from Government sources, to evaluate an Offeror’s past performance. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

4.3.1 Previous Contracting Effort Narrative

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also complete Attachment XX Each submission shall be limited to three pages or less.

4.3.2 CPARS Reports and Past Performance Questionnaire (PPQ)

For each past performance reference identified, Offerors shall submit the most recent completed CPARS report, if available, or a PPQ (provided as Attachment XX), if a completed CPARS report doesn’t exist. If a PPQ is submitted, but an official CPARS evaluation is found for the contract effort in Governmental databases, the official evaluation will take precedence. When CPARS reports are not available, the Offeror shall submit one PPQ to each of its customer POCs identified in the Recent and Relevant Past Performance References. In the case where an Offeror’s past performance is as a subcontractor, the PPQ may be completed by the prime contractor of the contract under which the Offeror performed. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the PPQ for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the PPQ. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer and Contract Specialist on or before the proposal due date. Provide email addresses to customers for submission of PPQs.

4.4 Factor 4 - Small Business Commitment Document (VOLUME III)

Proposals shall include a Small Business Commitment Document (SBCD) which demonstrates a realistic commitment (in terms of percentages of total labor hour costs*) to achieving the Small Business Participation goals set forth below. Offerors shall provide a SBP with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that: a) the type of tasks subcontracted to Small Business are of a technical nature and are not simply limited to administrative positions, and/or; b) it reflects a portion of the key labor categories proposed. The approach shall address use of Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, HubZone Small Business Concerns, Veteran-Owned Small Business Concerns, and Service-Disabled Veteran-Owned Small Business Concerns. If it is the prime, a Small Business may submit its own participation toward achieving the objectives. This SBCD shall be separate from Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9. However, any differences between the two plans shall be explained in the proposal. The SBCD will be reviewed by the Government’s Deputy of Small Business Programs.

All percentages are out of total contract value.

Requirement for Total Small Business (all categories of small business) 10% of the subcontract value

Goals per Subcategory:

NOTE: The North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 336611. Therefore, companies proposing as a subcontractor under this solicitation as a Small Business concern must have less than 1250 employees.

4.5 Factor 5 – Total Evaluated Price (VOLUME IV)

Offerors shall ensure that all cost/price information is contained within Volume IV and Section B, as applicable. In addition, ensure that Section B pricing matches the Prime Offeror Cost Summary. No Technical and Management or Past Performance information shall be submitted as part of the Cost/Price Proposal.

THE REQUIREMENTS OF THIS SECTION APPLY EQUALLY TO THE OFFEROR AND ANY PROPOSED SUBCONTRACTOR(S) REGARDLESS OF SUBCONTRACT TYPE.

The Cost/Price Proposal shall be a separate volume comprised of the Section B Pricing, the Prime Offeror Cost Summary, and the Prime Offeror Cost Narrative with substantiating cost information. The Prime Offeror Cost Summary shall be provided in the Prime Offeror’s Cost Summary Format. Subcontractors shall also provide their Cost Summary using the Prime Offeror’s Cost Summary Format. All proposed costs/prices shall be in whole dollars.

It is the Prime Offeror’s responsibility to ensure that ALL PROPOSED SUBCONTRACTORS provide information at this same level of detail regardless of the subcontract pricing arrangement, except where specifically noted.

The ceiling of the contract shall be calculated by adding the Task Order 1 (Attachment X) CLIN ceilings for 0001AA, 0001AB, 0002AA-0002AH, 0003AA, 0012AA, 0103, 0203, 0303, 0403, and Government provided ceilings for CLINs 0004-0012. The proposed price for 0001AA and 0001AB shall be escalated by 15% for each years 2-5 and added into the base contract’s ceiling. The initial award as a result of this solicitation will be Task Order 1 and include 0001AA, 0001AB, 0003AA, and 0012AA.

The Offeror shall propose its overall allocation of personnel labor hours to meet the SOW paragraphs on CLINs 0003.

For hours as proposed for CLIN 0003, the Offeror’s total proposal shall not deviate from the total number of hours included in Section B.

Offerors have the latitude to propose the labor mix they believe is best to accomplish the requirements identified within the SOW for Task Order 1.

In this procurement, the Government will perform a cost realism analysis for Cost-Plus-Fixed-Fee (CPFF) Contract Line Item Numbers (CLINs) and Price Analysis/Cost Analysis for Firm-Fixed-Price (FFP) CLINs of each Offeror’s (and subcontractor’s) proposed costs. The burden of cost credibility rests with the Offeror to demonstrate the realism of its proposed costs; as such, the Offeror shall submit substantiating cost data for every cost element it proposes (e.g., direct labor, fringe rate, overhead rate, G&A rate, subcontract costs). Providing insufficient information to substantiate the realism/reasonableness of an Offeror’s proposed costs may result in a cost adjustment or in the Offeror no longer being considered for award.

The Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance – e.g., the technical or management volumes and the identified personnel resources – and the proposed cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low estimate, the nature of these techniques and the impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low costs may indicate a lack of understanding of the requirements and a high-risk approach to contract performance.

4.5.1 Section B Pricing (Prime Only)

The Offeror shall submit proposed pricing for Section B using the Prime Offeror’s Cost Summary Format. Proposed Price shall be provided for each applicable CLIN identified in the solicitation. Contract award will be made at the proposed Price of the successful Offeror using that Offeror’s proposed Section B pricing.

4.5.2 Direct Labor

The Offeror shall complete the breakout by Prime and subcontractors to realistically reflect the Offeror’s Technical Volume. Failure to provide this information and proposed Direct Labor rate substantiation may result in the Government adjusting the proposed Direct Labor rates.

4.5.3 Additional Required Information

In its cost realism analysis and cost analysis/price analysis, the Government will use the most relevant, reliable data available to evaluate the probable cost. Since each Offeror bears the burden of demonstrating the reasonableness of its proposed costs, each Offeror shall substantiate its proposed costs, as presented in its Prime Offeror Cost Summary, with relevant, reliable data that demonstrates the reasonableness of each proposed cost element. Each Offeror shall provide substantiation for the following information to be considered for award:

(a) Current Named Individual Direct Rate Supporting Documentation. The Cost/Price Volume shall reflect actual labor rates expected to be expended in performing the proposed contract; e.g., the rates from the most current Forward Pricing Rate Agreement/Recommendation (FPRA/R), if applicable, or the actual hourly rates for named personnel if such rates will be the basis for billing under the resultant contract. For Prime and major subcontractors, Offerors shall provide a FPRA or FPRR for the direct labor rates proposed. If the prime or a major subcontractor does not have a FPRA or FPRR, they shall provide a screen-capture from the employer's payroll system (i.e. payroll data), incurred within the last three months preceding release of this solicitation, for each current labor category named in the proposal. The Offeror shall fully explain all pertinent data on a sample screen capture.