Draft Scope of Work_ Planning Support Service.pdf

2 | Planning Support Services Exhibit A, General Scope of Services

EXHIBIT A

SCOPE OF SERVICES

1.0 BACKGROUND

The City engages the Consultant to provide, on an as-needed basis, aviation Planning Support Services (PSS) to support the Department of Aviation (DOA) as broadly described in the Scope of Services for Planning Support Services at Hartsfield-Jackson Atlanta International Airport.

Hartsfield-Jackson Atlanta International Airport (H-international and domestic markets around the globe. H-JAIA is owned by the City of Atlanta and operated by the Department of Aviation (DOA). H-JAIA is located 10 miles from downtown Atlanta on unincorporated Clayton County, unincorporated Fulton County, and the cities of College Park, East Point, Hapeville, and Atlanta. The City will work collaboratively with the Consultant and the applicable jurisdictions to define coordination, permitting, and stakeholder engagement responsibilities for each specific Task Order. Jurisdictional points of contact, permitting requirements, and outreach expectations will be established following Contract Award to ensure proper alignment with the respective agencies and stakeholders involved in the ATLNext Program.

The DOA is currently defining additions to the existing Capital Improvement Program as part of a current update to the Airport Master Plan. To satisfy current aviation demand and forecasted growth,

ed. The selected firm will perform aviation planning services as directed by the DOA, which may include but are not limited to the Capital Improvement Program, identified scope of services of this contract, and other passenger and facility improvements as identified in the updated Master Plan.

2.0 PROGRAM SUMMARY

In 2015, DOA completed an airport master plan. This master plan resulted in creation of a capital improvement program, ATLNext. Major projects already completed under ATLNext have included the Domestic Terminal North and South Canopies, Runway 9L End Around Taxiway, South Deicing Complex and Concourse T North Extension. Other significant projects have included multiple upgrades to the Central Passenger Terminal Complex, airfield pavement replacements, taxiway additions and upgrades to surrounding airport support facilities.

The DOA has initiated an update to the 2015 Airport Master Plan that is anticipated to be complete by the 4th Quarter of 2025. It is anticipated that there will be additional scope of services for the Consultant, not yet identified in section 3.0, once the Airport Master Plan update is complete.

3.0 SCOPE OF SERVICES:

1. Prepare studies of existing and future large hub airport landside facilities. Example facilities include terminals, concourses, vehicular parking lots and structures, and roadways.

2. Prepare studies of existing and future large hub airport airside facilities and aspects. Example study subjects would include runways, runway extensions, taxiways, deicing pads, line of sight, and pavement gradients.

3. Prepare studies of existing and future large hub airport support facilities. Such facilities would include cargo buildings/operations, fire stations, fuel farms, centralized receiving and distribution centers, and those supporting advanced air mobility.

respective agencies and stakeholders involved in the ATLNext Program.respective agencies and stakeholders involved in the ATLNext Program.

The DOA is currently defining additions to the existing Capital Improvement Program as part of a current The DOA is currently defining additions to the existing Capital Improvement Program as part of a current update to the Airport Master Plan. To satisfy current aviation demand and forecasted growth, update to the Airport Master Plan. To satisfy current aviation demand and forecasted growth,

ed. The selected firm will perform ed. The selected firm will perform services as directed by the DOA, which may include but are not limited to the Capital services as directed by the DOA, which may include but are not limited to the Capital

Improvement Program, identified scope of services of this contract, and other passenger and facility Improvement Program, identified scope of services of this contract, and other passenger and facility improvements as identified in the updated Master Plan.improvements as identified in the updated Master Plan.

airportairport mastermaster plan.plan.

ATLNext.ATLNext. MajorMajor projects

NorthNorth andand SouthSouth Canopies,Canopies, and Concourse T North Extension. Other significant projects have included multiple upgrades to the and Concourse T North Extension. Other significant projects have included multiple upgrades to the Central Passenger Terminal Complex, airfield pavement replacements, taxiway additions and upgrades Central Passenger Terminal Complex, airfield pavement replacements, taxiway additions and upgrades to surrounding airport support facilities.to surrounding airport support facilities.

3 | Planning Support Services Exhibit A, General Scope of Services

4. Prepare studies of existing and future large hub airport systems and technologies. Examples could include current and emerging technologies supporting perimeter security, passenger screening checkpoints, baggage screening, WiFi, baggage handling systems, interior surveillance, and airline ticket lobby operations.

5. Prepare studies for the repurposing or conversion of existing facilities into other uses.

6. Prepare specialized studies such as aviation forecasts, benefit-cost analyses in support of obtaining FAA discretionary funding, gating of airline schedules, and conceptual level cost estimates. The specific Benefit-Cost Analysis (BCA) methodology, applicable FAA guidance references, discount rate, analysis timeframe, required documentation templates, and FAA submittal format and validation requirements will be defined within each Task Order and provided to the Consultant following Contract Award. These requirements will be reviewed during Task Order initiation to ensure that all

7. All studies shall, when applicable, be supported by use of modeling tools such as SIMMOD, CAST, VISSIM, Synchro, and AviPLAN. The City requires that the current versions of these modeling tools be utilized, as applicable to each study type. Consultants are expected to use the most up-to-date, stable releases of the respective software platforms to ensure compatibility and accuracy in all modeling deliverables.

8. Other technical tasks and studies related to airport planning and development as identified by the Department of Aviation.

4.0 STANDARDS OF PERFORMANCE; APPLICABLE TO SERVICES

Consultant agrees that the services provided herein shall conform to the professional standards of care and practices customarily expected of professional design firms engaged in performing comparable work, that the Personnel furnishing the Services shall be qualified and competent to perform adequately the services assigned to them; and that the recommendation, guidance and performance of such personnel shall reflect such standards of professional knowledge and judgment to the extent required by applicable law.

resubmission limits, and documentation and record retention standards will be provided to the Consultant following Contract Award and outlined within each individual Task Order. These management procedures align with City standards and expectations for performance under the ATLNext Program.

5.0 PROJECT TEAM

5.1 The City believes that the essential characteristic of a Consultant is its ability to work with the DOA and others as a team. The projects are essential to the operation of the airport and must be completed within specific time frames and budget requirements.

5.2 The Office of Infrastructure Planning & Development ( IPD ) organization has the responsibility for the implementation and management of the Capital Improvement Program at Hartsfield-Jackson Atlanta International Airport. The Office of Infrastructure Planning and Development is assisted by a variety of Consultant firms who assist in managing projects through the Planning, Design, and Construction phases. During the term of the Contract, the Consultant will report to the IPD team and their Designated Representatives and interact with a variety of DOA Consultants such as architects, design engineers, planners, and Contractors including but not be limited to PMSS ) consultant.

airport planningplanning and development

SERVICESSERVICES

Consultant agrees that the services provided herein shall conform to the professional standards of care Consultant agrees that the services provided herein shall conform to the professional standards of care and practices customarily expected of professional design firms engaged in performing comparable and practices customarily expected of professional design firms engaged in performing comparable work, that the Personnel furnishing the Services shall work, that the Personnel furnishing the Services shall adequately the services assigned to them; and that the recommendation, guidance and performance adequately the services assigned to them; and that the recommendation, guidance and performance of such personnel shall reflect such standards of professional knowledge and judgment to the extent of such personnel shall reflect such standards of professional knowledge and judgment to the extent law.law.

resubmission limits, and documentation and record retention standards will be provided to the resubmission limits, and documentation and record retention standards will be provided to the Contract AwardContract Award

4 | Planning Support Services Exhibit A, General Scope of Services

, including identification of the single point-of-contact (SPOC), RACI assignments, meeting frequency, deliverable routing procedures, and escalation paths, will be provided to the Consultant following Contract Award and outlined within each specific Task Order. These protocols will be reviewed during project onboarding to ensure effective coordination and alignment among the Consultant, IPD team, PMSS, and other DOA consultants throughout the ATLNext Program.

6.0 ESTIMATING REQUIREMENTS

6.1 Estimating Specification: General Requirements. This section provides general guidelines for required by the ATLNEXT Program. Cost estimates are to be developed for specified professional services, construction services and products that are required to complete a specified task that when implemented, provides the desired final usable product.

6.2 This section applies to the development of cost estimates for Planning Definition Report documents which are to be used as the basis of design.

6.3 The estimates shall be computerized by the Consultant utilizing the latest version of Success Estimator software developed by RIB U.S. Cost Inc. of Atlanta, GA. It is expected that the Consultant shall have sufficient capabilities to perform this Work. Any and all costs incurred by the Consultant in researching and/or educating its personnel in Success Estimator and/or the systems to be utilized in this project are to be borne by the Consultant and will not be reimbursed by the City. The City will not provide licenses, baseline cost libraries, datasets, or version control for the Success Estimator software. It is the responsibility of the Consultant to procure all necessary licenses, maintain the required version of the software, and develop or obtain any baseline cost libraries or datasets needed to produce project cost estimates in accordance with ATLNext Program standards. The Consultant shall ensure that all estimating personnel are properly trained and equipped to utilize Success Estimator software effectively and consistently throughout the duration of the contract.

6.4 The Consultant shall be prepared to provide an estimate of the construction costs (Consultant Construction Estimate) to accompany the final planning definition report as set forth in the

Task Order. Each Consultant Construction Estimate shall be prepared and submitted to the PM with the task deliverable and shall include, but not be limited to, the specified requirements. planning definition report templates, along with detailed requirements for report contents, review and response cycles, acceptance criteria, and milestone durations, will be provided to the Consultant following Contract Award. These materials and expectations will be reviewed during project initiation to ensure full alignment with City standards and project delivery requirements under the ATLNext Program.

6.4.1 Consultant Construction Estimate shall be developed in accordance with the latest available from the Planning and Development Estimating Group. The Estimating Desk Top Procedures Handbook and all associated requirements, including the applicable edition, cost breakdown structure, contingency methodology, escalation assumptions, and allowable markups, will be provided to the Consultant following Contract Award. The City will review and discuss these estimating standards during onboarding to ensure alignment with current Planning and Development Estimating Group procedures.

7.0 SOFTWARE REQUIREMENTS: The Consultant shall utilize:

The estimates shall be computerized by the Consultant utilizing the latest version ofThe estimates shall be computerized by the Consultant utilizing the latest version of sstt IInc. ooff AAtlant

Consultant shall have sufficient capabilities to perform this Work. Any and all costs incurred Consultant shall have sufficient capabilities to perform this Work. Any and all costs incurred by the Consultant in researching and/or educating its personnel inby the Consultant in researching and/or educating its personnel in the systems to be utilized in this project are to be borne by the Consultant and will not be the systems to be utilized in this project are to be borne by the Consultant and will not be

The City will not provide licenses, baseline cost libraries, datasets, or The City will not provide licenses, baseline cost libraries, datasets, or Success EstimatorSuccess EstimatorSuccess EstimatorSuccess Estimator software. software.

to procure all necessary licenses, maintain the required version of the software, and develop to procure all necessary licenses, maintain the required version of the software, and develop or obtain any baseline cost libraries or datasets needed to produce project cost estimates in or obtain any baseline cost libraries or datasets needed to produce project cost estimates in accordance with ATLNext Program standards. The Consultant shall ensure that all estimating rogram standards. The Consultant shall ensure that all estimating personnel are properly trained and equipped to utilizepersonnel are properly trained and equipped to utilize and consistently throughout the duration of the contract.and consistently throughout the duration of the contract.

The Consultant shall be prepared to provide an estimate of the construction costs (Consultant The Consultant shall be prepared to provide an estimate of the construction costs (Consultant Construction Estimate) to accompany the final planning definition report as set forth in the Construction Estimate) to accompany the final planning definition report as set forth in the

5 | Planning Support Services Exhibit A, General Scope of Services

7.1 PM Web, developed by PM Web Inc. of Wakefield, MA, is designated as the primary software application for contract management and project administration for the ATLNext Program.

The Consultant will not be required to procure or configure PM Web independently. Following Contract Award, the City will provide the Consultant with access to PM Web, including project accounts, standardized templates, and defined user roles and workflows. Additionally, the City will conduct training to ensure that all assigned staff are properly oriented in the use of PM Web for contract management and project administration under the ATLNext Program;

7.2 Success Estimator, developed by RIB U.S. Cost Inc., of Atlanta, GA, is designated as the primary software application for producing Project Cost Estimates for ATLNext Program;

7.3 Latest AutoCAD (including Revit) family of products, developed by Autodesk, Inc., of San Rafael, CA, is designated as the primary software application for producing construction drawings for ATLNext Program. The use of other CADD software applications and conversions to AutoCAD (Dwg.) format is prohibited and not acceptable. In addition to the CADD requirements the Designer necessary to produce a complete set of Construction Documents and or clash detection analysis.

, including required Level of Development (LOD), file formats, naming conventions, coordinate system/geodetic datum, clash detection procedures, reporting formats, and required software versions, will be provided to the Consultant. These standards will be reviewed and discussed in detail during project onboarding and training sessions following Contract Award to ensure full alignment with City

7.4 SAGE/Blue Beam is designated as the electronic review and comment process required for IPD and the Design Team.

7.5 The -Line Invoicing System (OLIS) is designated as the primary software application for producing and submitting project invoices. The Consultant will receive access to OLIS following Contract Award. The City will provide training and guidance on the use of OLIS, including invoice submission procedures, required formats, supporting documentation, and approval workflows. Detailed requirements such as backup documentation (e.g., timesheets, receipts, or other cost substantiation) and payment processing timelines will be reviewed during the OLIS training session to ensure compliance with City standards and to facilitate timely invoice submission and payment.

8.0 RESPONSIBILITY

8.1 The City shall provide information, as available, regarding requirements for the Project including space requirements and relationships, flexibility and expandability, special equipment and systems and site requirements. Notwithstanding anything contained in this Contract, the City reserves the right, at its sole discretion to enter into planning services agreements with consultants other than Consultant and any of its subconsultants named in this Contract. There is no guarantee of work in this Contract. The designee will promptly render any decision including required Level of Development (LOD), including required Level of Development (LOD), file formats, naming conventions, coordinate system/geodetic datum, clash detection file formats, naming conventions, coordinate system/geodetic datum, clash detection procedures, reporting formats, and required software versionsprocedures, reporting formats, and required software versions

. These standards will be reviewed and discussed in detail during project . These standards will be reviewed and discussed in detail during project onboarding and training sessions following onboarding and training sessions following Contract AwardContract Award

SAGE/Blue Beam is designated as the electronic review and comment process required for SAGE/Blue Beam is designated as the electronic review and comment process required for

Line Invoicing System (OLIS) is designated as the primary software application Line Invoicing System (OLIS) is designated as the primary software application for producing and submitting project invoices. The for producing and submitting project invoices. The

Contract AwardContract Award. The City will provide training and guidance on the use of OLIS, . The City will provide training and guidance on the use of OLIS, including invoice submission procedures, required formats, supporting documentation, and including invoice submission procedures, required formats, supporting documentation, and

6 | Planning Support Services Exhibit A, General Scope of Services necessary for the orderly progress of the work. The City will furnish to the Consultant any information or materials in its possession which relate to a specific project as expeditiously as possible. The City reserves the right to remove from the Project, any personnel employed by the