Draft Scope of Work and Drawings for Initial Delivery Order.pdf

Soo Area Office Operations & Maintenance Equipment Rental – Scope of Work

This contract consists of two major components:

A. The supply of various construction-related equipment

B. The supply and set-up/removal of two enclosed, heated scaffold systems.

Item A: Construction-related Equipment Specifications

1. This equipment will be used to support work in and around a lock and dam structure and may be used in a lock that has been dewatered. The equipment shall be equipped with engineered lifting points capable of supporting the fully assembled and fueled unit with a crane. The equipment shall be capable of operating on concrete or grass surfaces in winter conditions, including bitter cold, ice, and snow. All combustion engine powered equipment shall be equipped with a cold starting package, including engine block heater and battery warmer and shall be able to start and operate at temperatures as low as -20 degrees F.

2. The rental equipment type and description are in Table 1. Proposed equipment shall be consistent with identified salient features in the table and primarily includes reach capabilities, load capacities, physical weight, dimensions, pump operating capacity and pump flow capacity. Any equipment falling outside of these specifications must be approved as a variance of spec by the designated Government Technical Point of Contact.

3. Rental costs will be paid on a prorated basis should the equipment be returned earlier than the stated rental period. The contractor shall provide a weekly value which will be credited to the government for each full week following the government’s notification that equipment is no longer necessary.

4. All equipment shall arrive in fully functional condition, meet all OSHA safety and EM 385- 1-1 requirements to include all required annual inspections be complete before the equipment arrives onsite. Cranes shall not require annual inspection during the period that it remains onsite under rental. All safety lock-outs and devices shall be functioning as intended by the manufacturer and come complete with all necessary documentation and certifications where applicable. Delivered equipment that is judged by the designated Government Representative to be unsafe or nonconforming shall be promptly removed from site at the Contractor’s expense.

5. Any routine equipment maintenance or any repairs required shall be furnished and installed by a qualified person supplied by the contractor. Daily equipment checks (supplied with the equipment) will be completed by the Government person operating the equipment. Any deficiencies noted will be promptly reported to the contractor who will have six (6) hours from the time of notification to correct the deficiencies.

6. The transportation and delivery costs of all rental equipment and associated materials to and from the job site at 119 East Water St., Sault Ste. Marie, MI 49783 is the responsibility of the contractor throughout the term of the contract.

7. The rental equipment shall be onsite on or before the date stated in the delivery schedule. Delivery shall be coordinated with a designated Government representative, and shall be scheduled to arrive at the job site Monday through Friday between the

DRAFT

hours of 7:00 a.m. and 3:00 p.m. EST, excluding Federal holidays listed below.

Coordination with the Government representative for a firm delivery time shall be made at least four (4) hours prior to delivery. Alternate delivery times must be approved on a case-by-case basis by the designated Government representative.

Anticipated Federal Holidays:

25 December 2020 – Christmas Day 1 January 2021 – New Year’s Day 18 January 2021 – Martin Luther King Day 15 February 2021 – President’s Day

8. The rental period shall commence on the first full regular work day, Monday thru Friday, excluding weekends and Federal Holiday, following the day of delivery.

9. The contractor shall be capable of providing maintenance and repair on site, on an as needed basis within six (6) hours of the reported equipment deficiency, to include nights, weekends, and federal holidays. If the nonoperational equipment cannot be repaired within 24 hours, the contractor shall be required to replace the equipment in kind within 36 hours of the original notification.

10. The technical point of contact is Pete Sporte (906) 635-3456. Alternate points of contact are Aaron Miller (906) 635-3472 and Justin Proulx (906) 635-3477.

Item B: Enclosed, Heated Scaffold System specifications

Overview:

The contractor shall provide three fully enclosed and heated tube and clamp scaffold structures approximately 50’ high along stairways at each end of the gate and the miter and wide enough for the Soo Area Office to perform maintenance on the Poe Lock miter gate #1 from January 25, 2021 to March 17, 2021. The gate will be placed at near miter position and secured for the scaffold enclosure erection. The heated, enclosed spaces shall be complete and available for the Government’s use for a continuous period of six weeks during that time period.

Proposal Requirements:

Along with the proposal, the bidder shall submit the following information that will be used to determine contractor responsibility for award:

1. Listing of the following tasks and whether a subcontractor or the bidder’s own forces will perform the work. Identify subcontractor to be used for each task, including the city and state in which the main office is located.

a. Work Plan preparation

b. Engineering of tube and clamp scaffold/enclosure

c. Engineering of heating/ventilation system

d. Erection of scaffold/enclosure

e. Installation of heating/ventilation system

Reference Documents:

Attached sketches:

Sketch 1: Scaffold & Enclosure Plan Sketch 2: Site Plan

Drawings of existing construction:

D2-11-1: Lock Plan and Sections D2-11-3: North Wall D2-11-13: North Wall Sections D2-16-1: Lock Floor D2-16-7: Lock Floor Details D2-32-1: Miter Gate Framing D2-32-3: Top Girder D2-32-5: Intermediate Girders D2-32-6: Bottom Girder D2-35-1: Walkway D2-14-1: Miter Gate No.1 Recess Details

Safety Standards:

ASCE/SEI 7 – Minimum Design Loads for Buildings and Other Structures USACE EM 385-5-1 – Safety and Health Requirements Manual ANSI/ASSE Z359 series – Fall Protection and Arrest Standards

Specific requirements:

Scaffolding walkways shall be provided approximately every 7 feet vertically. Walkways shall be fully decked at least 36 inches wide for the full length of each level. Guard rails are not required but anchor points for fall protection shall be reachable from any point on the walkway.

Stairways shall have guard rails and toe boards in order to eliminate the need for fall protection while traversing them.

The enclosure shall be designed for structural loads in accordance with ASCE/SEI 7. The site’s basic wind speed is 90 miles per hour, the surface roughness category is C, and the exposure Category is C. The site’s ground snow load is 70 pounds per square foot.

Detailed drawings of the scaffolding configuration shall be submitted to the Government for approval by 2 October 2020. Scaffolding layout and anchoring shall be designed by a licensed professional engineer, with sealed calculations provided to the Government. The miter gate will be considered an adequate anchor for horizontal loads up to 10,000 pounds per location.

Welding or drilling the existing gate members will NOT be permitted. Outside of the gate area, the contractor may install temporary anchors up to 8 inches deep in the concrete lock walls and floor system. Anchors shall be removed and any openings shall be patched upon removal.

A designated storage area will be provided at the Depot Lot. A designated staging area will be provided between the Poe and MacArthur Locks. A temporary bridge across the MacArthur Lock will be available from January 3, 2021 through April 9, 2021 for vehicular access to the staging area. The bridge is a single lane modular structure with 12’ width between guard rails and AASHTO HS25-44 load rating. The bridge deck will be 30” above the adjacent travelled surface and will have gravel slopes installed for transition. Other than for pedestrians, access to the north side of the Poe Lock is only available with floating plant resources

Weather conditions during the time period include average low temperatures of 5 degrees F and average high temperatures of 20 degrees. It is not uncommon to have multiple days when the high temperature is subzero. The lowest anticipated temperature is 30 degrees below zero.

Average snowfall during this time period is approximately 60 inches. The contractor is responsible for snow removal in his storage, staging, and work areas. The contractor is expected to work through all conditions unless the combination of temperature and wind causes a wind chill calculation lower than 20 degrees below zero.

The contractor shall provide all equipment and personnel necessary to erect and enclose the scaffold system. A Qualified Competent Person for scaffolding shall be on site at all times work is being performed. The government will provide all load-handling equipment and operators required to erect the enclosed scaffold.

Heating and ventilation shall be provided for each enclosure. The heating system shall be capable of maintaining a temperature of 70 degrees inside the enclosure when the outside temperature is -20 degrees F. A 2” natural gas connection supplying 6300 MBH will be available at the steam plant, which will require the contractor to supply and install approximately 600 feet of piping to reach the center of the bottom of the lock. The ventilation system shall be capable of 10 air changes per hour, with temperature inside enclosure dropping no more than 10 degrees F.

Lighting shall be provided within the enclosure, sufficient to provide 10 FC at each scaffold level.

Utilities: The Government will provide electrical power and natural gas hook-ups as identified on the drawing. The Contractor shall provide any additional required utilities. The Government will have portable bathroom facilities on-site available for use.

A work plan shall be submitted to the Government for approval by 2 October 2020. The work plan shall include:

1. Project schedule: Include delivery of materials to the facility, construction of stair scaffolding erection of gate scaffolding, enclosure of scaffolding, installation of heating and ventilating system, and remainder of appurtenances. Include the removal of all items. Schedule shall be on a calendar day basis and shall include the following milestones:

- January 23: Scaffold erection within lock chamber shall begin

- March 17: All contractor materials and equipment out of lock

2. Logistics Plan: Include a drawing of the staging areas and connection points to Government utilities. Provide heating and ventilation system information (system design basis, list of units with size, weight, output, and utility connection needs.) Identify load handling equipment required (for both ground level and lock floor operations.) Identify the number of workers on each crew. Identify Government-provided equipment or resources needed.

3. Accident Prevention Plan (APP): Identify hazards associated with activities on site, how the hazards will be mitigated, who will be responsible, and the training of the persons involved.

Minimum items to be addressed include fall protection, load handling equipment, rigging, and scaffolding. The scaffold erector shall provide documentation of an ANSI Z359.2-compliant Comprehensive Managed Fall Protection Program with designation of authorized, competent, and qualified persons and program administrator. A project-specific fall protection plan including rescue plans shall be included in the APP.

Security and Clearance of Personnel A. Security Requirements and Clearance of Personnel

• The work area is under civilian guard and is located in an area where security regulations are in effect.

• The Contractor shall acquaint itself with the prevailing security rules and regulations and comply therewith in conducting its operations.

• All personnel employed by the contractor in the performance of the services specified in this contract or any representative of the Contractor entering the work area shall conform to all security regulations and rules which may be in effect during the contract period.

B. E-Verify Program

• The Contractor must screen all personnel using the E-verify Program (http://www.dhs.gov/e-verify) to meet the established employment eligibility requirements.

• The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system.

• An initial list of verified/eligible employees shall be provided to the COR no later than 3 business days after the initial contract award.

C. Clearance of Personnel

• All contractor and subcontractor employees entering the work site are required to have a background investigation to include a National Agency Check conducted along with a local records check and FBI National Criminal History Check (fingerprint check).

• The government will provide the required forms and conduct electronic fingerprinting.

• The contractor will be required to complete the forms and obtain fingerprints for each employee.

• The completed paperwork shall be provided to the Contracting Officers Representative.

• Each employee prior to starting work on the site must have a favorable adjudication.

• Contractor and subcontractor employees who have had a prior investigation by the Department of Defense or any of its sub departments will have their prior background investigations reviewed on a case by case basis for determination if the investigation is acceptable or current.

• All contractor and subcontractor employees in possession of a valid/current TWIC (Transportation Worker Identification Card) may forgo the background investigation process upon review/approval from the Detroit District Security Office, on a case by case basis.

• Contractor and subcontractor employees, who are in the process of obtaining a TWIC at the time of Contract execution, will not be accepted for clearance, these persons must undergo the background investigation process administered by the U.S. Army Corps of Engineers, Detroit District.

• Contractor and subcontractor employees in possession of a TWIC and who are Foreign Nationals must undergo a background investigation regardless of TWIC possession.

D. Security Access List

• The contractor shall be required to maintain a list of personnel needing access to the site.

• The list shall be updated at least weekly or each time a change is made.

• The template for the list will be provided to the contractor at the Pre-construction conference.

E. Security Checks

• The Contractor's employees must enter the site through the main security checkpoint unless otherwise approved by the Contracting Officer.

• All employees must carry pictured identification at all times.

• They must show I.D. upon request by security personnel.

• The Contractor's employees will be subject to such additional checks as may be deemed necessary to ensure that no violation of security rules has occurred.

F. Exclusion or Expulsion from the Site

• A negative background investigation may result in the exclusion or expulsion of the contractor employee from the site as determined by the District Security Office in accordance with AR 380-

67. Failure to observe the security rules will result in the exclusion or expulsion of Contractor employees from the site.

• Exclusion or expulsion of an employee resulting from negative background check or the failure of an employee to observe the security rules shall not be subject to the Disputes clause and shall not result in an increase in the contract amount.

Sketch 1 - Scaffold & Enclosure Plan

Sketch 2 - Site Plan