Draft S.O.W 5-20-2024.pdf

STATEMENT OF WORK

FOR

HYDROSTATIC TESTING OF MSA BREATHING AIR CYLINDERS

1.0 INTRODUCTION

1.1 Breathing Air Cylinders are the physical storage components containing Grade D compressed respiratory breathing air, part of a complete SCBA (Self Contained Breathing Apparatus) or part of component refill and compressor/emergency backup storage units. Utilized as a critical PPE (Personal

Protective Equipment) device component in IDLH (Immediate Danger to Life and Health) for

Firefighting and Hazmat ensembles, these cylinders are subject to the handling, inspection, testing, and certification of applicable 29CFR1910.134, 49CFR Part 180, ANSI Z88.2, NFPA 1981, NFPA

1852, and DOT (Dept of Transportation) laws and regulations. Depending on the specific type composition of each cylinder, 3 or 5 year cyclical Hydrostatic testing and recertification is required that calendar year, or the component is placed OOS (Out of Service) effecting end user availability and mission readiness. Niche’ to the RESIPRATORY PROTECTION regulatory control, and overlapping laws and guidelines referenced above, these units are NOT comparable to industrial grade cylinders and must be held to manufacturer specific replacement parts and upgrades via certified technicians. Varying environmental factors, exposure, and frequency of use effects the condition which may warrant necessary service out of the typical cyclical service schedule.

1.2 SCOPE:

This requirement is to provide certification testing and required service maintenance for SCBA

Cylinders, Cascade Cylinders, and related/associated part replacement or upgrade per manufacturer requirements.

2.0 APPLICABLE DOCUMENTS:

The contractor shall comply with the current version of Department of Transportation (DOT) 49CFR

100-185 for the maintenance and testing of breathing air cylinders. The contractor shall comply with any additional required documentation the is applicable to the maintenance, testing and repair by the manufacturer of the breathing cylinders outlined in this document.

Additional Documents:

Appendix A: Quantity of Breathing Air Cylinders for testing by Type

3.0 Performance Requirements:

3.1 Administration: Contractor: The term “Contractor” used hereafter, will be inclusive of any company, individual, or any group of companies or individuals that are sub-contracted by the

Contractor for the purposes of executing the contract. The “Originator”, used hereafter, will be inclusive of any WHS/RRMC employee, personnel, or designee that submits equipment for service, maintenance, testing, and repair under this contract.

3.2 Qualifications and Certifications: the contractor shall be trained and certified to service for

MSA and other manufactures outlined in this document as required. The Contractor shall be trained and certified to complete hydrostatic testing in accordance with Department of

Transportation CFR 149 100-185.

The contractor shall provide and keep up to date written proof of qualifications and competency of service centers, personnel, subcontractors, or individuals who are authorized to execute this contract.

The Contractor shall provide and keep up-to-date written proof of qualification and competency of service centers, personnel, sub-contractors, or individuals who are authorized to execute this contract.

• Current and ongoing certification or authorization of Service Center from manufacturer to perform the contract services or maintenance for the duration of the contract.

• Current and ongoing certifications of personnel who perform contract service or maintenance for the duration of the contract.

• Contractor will provide RRMC an Electronic or paper copy of Service Center personnel certifications.

3.3 Quality Control: The contractor will provide a means of quality control and identification of issues, maintenance, or repair and document that process being performed.

3.4 Communication: Contractor will maintain periodic communication with RRMC personnel and Contracting Officer Representative (COR). At a minimum:

• RRMC will facilitate and coordinate with Contractor as needed, or at the request of the Contractor, an in-person meeting at RRMC to discuss contract execution and related issues.

• Contractor will immediately contact the Contracting Officer Representative (COR) and or RRMC personnel upon identification of any unsafe condition that affects contract inventory.

• Notification of any information that affects contract inventory to include but not limited to recalls, manufacturer notices, part modifications or availability, within the same business day of receipt of notification from manufacturer.

3.5 Deliverables: At a minimum the Contractor will provide both electronic copies along with hard copies of any test that is performed on any of the assets of RRMC mentioned in this document within two weeks after testing

The Contractor shall also provide or produce any document(s) that may be required if any of the assets of RRMC mentioned in this document are called into question of an active investigation due to injury or death within one week after an incident

The Contractor Shall also maintain a backup database of all tests, repairs, inventory of equipment, and current status.

3.6 The contractor will provide electronic hard copies no later than 5 business days after any testing, repairs or services are completed. The format of these documents shall be agreed upon before the period of performance or in accordance with the manufacture’s recommendation.

o Total Hydrostatic testing Complete with serial numbers.

o Total parts used.

o Cost of parts o Cost of supplies, disposables, or expendables

3.7 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8am to 5pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor shall make notification to the COR with in a timely manner72 hrs prior to needing access to the facility.

• 4.0 Security: This SITE is designated as a Restricted Area. The Contractor employees must have a valid need for access, be a U.S. citizen, and have no derogatory information in their background that would question their trustworthiness or reliability. Entry to SITE is limited to those who are directly involved in the work to be performed under a contract. All requests for visitors onto the site must be coordinated with the SITE project manager or

Contracting Officers Representative (COR) or Contracting Officers Technical

Representative (COTR) prior to arrival on site (72-hour notice that is 3 business days).

Operations Security (OPSEC): The Contractor will comply with those OPSEC measures which may be required by the Government to protect and control indicators that give an insight into military operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage, or released to the public. Information should only be released to authorized personnel on a “need to know” basis. Additionally, Contractors will not discuss information about this SITE to reporters, radio stations or any person who does not have an official “need to know”!

4.0 Services:

4.1 Hydrostatic Cylinder Testing: The contractor will provide the capability to service, repair, and test SCBA cylinders and Cascade cylinders. The contractor technicians shall be trained and certified to meet Department of Transportation (DOT) 49CFR 100-185 requirements for:

• Hydrostatic testing

• Valve Overhaul

• O-ring replacement

• Roll “shake” testing of DOT cylinders as required.

• Internal inspection

• Internal De-Scaling of Foreign Debris

Any other specific requirements required by the manufacture of the equipment.

4.2 Cylinder Pickup and delivery:

This contract shall include the contractor to provide pick-up and delivery of the equipment at the

RRMC facility in Adams County PA.

The contractor shall have the ability or capability to pick up and deliver the required respiratory equipment applicable to this section of this document. The equipment will be the reasonability of the contractor to pick up and deliver to the RRMC facility in Adams County Pa. To include:

• SCBA cylinders

• Cascade cylinders

• Escape pack cylinders

Due to the requirement of having equipment ready for response, the contractor may be required to make multiple trips in a year to rotate equipment through service, inspection, and testing.

It will be the responsibility of the contractor too safely and securely transport the Breathing Air

Cylinders in accordance with industry standards. Any damages to the equipment that occur at a result of this transportation (i.e., accident or improper shipping.). It shall be the sole reasonability of the contract to repair and or replace the equipment if deemed necessary at no cost to the government, originator or RRMC.

4.3 Repair: The contractor shall repair the contracted Breathing air cylinders in accordance with this contract and per manufacture specifications. Any repairs that are outside of normal service and wearable items shall be approved by the C.O.R before any repairs are made.

Appendix A:

Quantity of Breathing Air Cylinders for testing by Type and Year: (subject to previous test results, conditions, or replacements) No specific ID Serial number quantity reference necessary as these are consumable, pending condition and replacement requirements. RRMC and the contractor will maintain inventories and specific S/N references for tracking and accountability.

Type Base FY24 Option1

FY25

Option2

FY26

Option3

FY27

Option4 FY28

45/60/3K SCBA 67 +/- 12 +/- 13 +/- 0 +/- 0

DOT 6K 36 +/- 16 +/- 16 +/- 30 +/- 28

Descale SCBA As needed +/- 2 +/- 3 +/- 0 +/- 0

Descale DOT As needed +/- 2 +/- 4 +/- 6 +/- 5