DRAFT RFP W9124J-23-R-0003 - Final.docx

W9124J23R0003 Page of

SOLICITATION,

OFFER

AND

AWARD

1.

THIS

CONTRACT

IS

A

RATED

ORDER

UNDER

DPAS

(15 CFR

700)

RATING

PAG

E

OF

PAGES

2.

CONTRACT

NO.

3.

SOLICITATION

NO.

W9124J23R0003 4.

TYPE

OF

SOLICITATION

SEALED

BID

(IFB)

X

NEGOTIATED

(RFP)

5.

DATE

ISSUED

TBD

6.

REQUISITION/PURCHASE

NO.

7.

ISSUED

BY

CODE

W9124J 8.

ADDRESS

OFFER

TO

(If other than

Item7)

CODE

MICC

FSH

ATTN:

MICC

FSH

INFANTRY

POST

RD

210-466-2145

TEL:

210-466-2145

(DSN

450)

FORT

SAM

HOUSTON

TX

78234-1361

FAX:

210-466-2183 See Item

TEL:

FAX:

NOTE:

In sealed bid solicitations

"offer" and

"offeror" mean

"bid" and

"bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the

Schedule will be received at the place specified in

Item

8, or if handcarried , in the depository located in until

:00

PM

local time

TBD

(Hour) (Date)

CAUTION

LATE

Submissions, Modifications, and

Withdrawals:

See

Section

L, Provision

No.

52.214-7 or

52.215-1.

All offers are subject to all terms and conditions contained in this solicitation.

10.

FOR

INFORMATION

CALL:

A.

NAME

COLLEEN

M

RYE

B.

TELEPHONE

(Include area code)

NO

COLLECT

CALLS)

2104662205 C.

E-MAIL

ADDRESS

colleen.m.rye.civ@mail.mil 11.

TABLE

OF

CONTENTS

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART

I

THE

SCHEDULE

PART

II

CONTRACT

CLAUSES

A

SOLICITATION/

CONTRACT

FORM

I

CONTRACT

CLAUSES

B

SUPPLIES

OR SERVICES

AND

PRICES/

COSTS

PART

III

LISTOF

DOCUMENTS,

EXHIBITS

AND

OTHER

ATTACHMENTS

C

DESCRIPTION/

SPECS./

WORK

STATEMENT

J

LIST

OF

ATTACHMENTS

D

PACKAGING

AND

MARKING

PARTIV

REPRESENTATIONS

AND

INSTRUCTIONS

E

INSPECTION

AND

ACCEPTANCE

K

REPRESENTATIONS,

CERTIFICATIONS

AND

OTHER STATEMENTS

OF OFFERORS

F

DELIVERIES

OR

PERFORMANCE

G

CONTRACT

ADMINISTRATION

DATA

L

INSTRS.,

CONDS.,

AND

NOTICES

TO

OFFERORS

H

SPECIAL

CONTRACT

REQUIREMENTS

M

EVALUATION

FACTORS

FOR

AWARD

OFFER

(Must be fully completed by offeror)

NOTE:

Item does not apply if the solicitation includes the provisions at

52.214-16, Minimum

Bid

Acceptance

Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted withi n calendar days

(60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13.

DISCOUNT

FOR

PROMPT

PAYMENT

(See

Section

I, Clause

No.

52.232- 8) 14.

ACKNOWLEDGMENT

OF

AMENDMENTS

(The offeror acknowledges receipt of amendments to the

SOLICITATION

for offerors and related documents numbered and dated):

AMENDMENT

NO.

DATE

AMENDMENT

NO.

DATE

15A.

NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16.

NAME

AND

TITLE

OF

PERSON

AUTHORIZED

TO

SIGN

OFFER

(Type or print) 15B.

TELEPHONE

NO

(Include area code)

15C. CHECK

IF REMITTANCE

ADDRESS

IS

DIFFERENT

FROM

ABOVE -

ENTER

SUCH

ADDRESS

IN

SCHEDULE.

17.

SIGNATURE

18. OFFER

DATE

AWARD

(To be completed by

Government) 19.

ACCEPTED AS

TO ITEMS

NUMBERED

20.

AMOUNT

21.

ACCOUNTING

AND

APPROPRIATION

22.

AUTHORITY

FOR

USING

OTHER

THAN

FULL

AND

OPEN

COMPETITION:

U.S.C.

2304(c

U.S.C.

253(c)( 23.

SUBMIT

INVOICES

TO

ADDRESS

SHOWN

IN

(4 copies unless otherwise specified)

ITEM

24.

ADMINISTERED

BY

(If other than

Item7)

CODE

25.

PAYMENT

WILL

BE

MADE

BY

CODE

26.

NAME

OF

CONTRACTING

OFFICER

(Type or print)

TEL:

EMAIL:

27.

UNITED

STATES

OF

AMERICA

(Signature of

Contracting

Officer) 28.

AWARD

DATE

IMPORTANT

Award will be made on this

Form, or on

Standard

Form

26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97) Prescribed by GSA FAR (48 CFR) 53.214(c)

Section B - Supplies or Services and Prices

ITEM

NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT

PRICE

83,000 Job

)AMOUNT

Primary Housing Inspections IAW Section C, PWS

FFP

FOB: Destination PSC CD: R499

NET AMT

ITEM

NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT

PRICE

15,000 Each

)AMOUNT

Facility Condition Inspection IAW Section C, PWS

FFP

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003 1 Job $3,000,000 $3,000,000 Travel COST FOB: Destination PSC CD: R499

ESTIMATED COST

P a g e

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004 1 Job Transition / Phase-In FFP

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0005 1 Job NSP NSP Service Contract Reporting FFP FOB: Destination

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM QUANTITY

MINIMUM AMOUNT

MAXIMUM QUANTITY

MAXIMUM AMOUNT

$10,000.00 $100,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM QUANTITY

MINIMUM AMOUNT

MAXIMUM QUANTITY

MAXIMUM AMOUNT

1.00 100,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ARMY PRIVATIZED, GOVERNMENT-OWNED AND LEASED INSPECTION SUPPORT SERVICES

Part 1 General Information

1. General: This is a non-personal services contract to provide Army Privatized and Government-Owned Military Housing Inspections Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to perform Privatized Family Housing, Privatized Unaccompanied Housing, Government- Controlled/Owned Family, and Leased Housing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army’s portfolio includes Privatized Family Housing, Privatized Unaccompanied Housing, Government-Controlled/Owned Family, and Leased Housing located continental United States (CONUS)/Outside Continental United States (OCONUS). The Army seeks to improve the quality of life for residents (i.e. Soldiers, Family members and other tenants) through the use of private sector resources, market-based incentives, and government resources to support the government-owned and leased inventory. The Army Housing Residential Communities Initiative (RCI) is an innovative program developed and managed under the oversight and direction of the Office of the Assistant Secretary of The Army (Installations, Energy, and Environment) (OASA (IE&E)) on behalf of the Secretary of The Army. The government-owned family, and leasing housing programs are funded and managed by the Office of the Deputy Chief of Staff G-9.

1.2.1 The services included in this contract are in accordance with the National Defense Authorization Act (NDAA) of Fiscal Year 2021, NDAA, Section 2818(b) of 10 USC 2871, expanded the code of basic standards for privatized military housing and hazard and habitability inspection and assessment requirements to Government-Owned and Government-Controlled military family housing. The Army’s position in government-controlled includes government-leased housing inside and outside of the United States (CONUS and OCONUS). The NDAA expanded the housing inspection and assessment plan to include government-owned and controlled military family housing located inside and outside of the United States and directs commencement of inspections and assessments of such housing immediately. Inspections are to identify issues and ensure compliance with applicable housing codes. Inspections shall be performed by qualified home inspectors, as defined in paragraph 5.2.

1.2.2 The inspection will be based on applicable standards in the 2021 International Property Maintenance code. Additionally, the contractor will review current USAG Housing Inspection requirements and incorporate applicable standards in their inspection. The privatized housing units are owned by the RCI Companies and government housing is owned by the Army. The contractor shall coordinate with the applicable USAG Housing Manager, government representative and the RCI Company to facilitate accessibility to 100% of the housing inventory.

1.3 Objectives: The contractor shall conduct 100% physical home inspections at the locations identified in Exhibit A. The contractor shall provide services that meet or exceed the specifications identified and included in this contract and written assessment reports detailing the findings of each inspection performed at each Privatized or Government-controlled/owned location. All inspection personnel shall be trained, qualified, and experienced in the inspection and assessment of a variety of family dwelling facilities using national industry standard protocols.

1.4 Scope: The Army requires a contractor to conduct a thorough inspection and assessment of the structural integrity and habitability of each home within the Army’s portfolio both in CONUS and OCONUS locations. The Army requires inspection of 100% of all housing units within the inventory for the following home types: single family home, duplex, quadplex, eightplex, townhome, and multifamily. The number of homes to be inspected is estimated at 110,000 units with approximately 25,000 inspections and assessments completed each year. The Army requires the home inspections to be performed by certified home inspectors.

1.4.1 The contractor shall provide all labor, material, tools, and/or equipment to perform the type of functions specified in this Performance Work Statement (PWS). The contractor is required to interface with both the Government and RCI in order to accomplish the tasks set forth in the PWS.

1.5 The Office of the Deputy Assistant Secretary of the Army, Installation, Housing and Partnerships or the DCS, G-9 Army Housing Division are the only two offices having the authority to pause and/or cancel scheduled or ongoing housing inspections at any Army installation or location.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan (QCP) is the means by which it assures that the work complies with the requirement of the contract. The QCP shall be delivered within 30 days after contract award to the Contracting Officer’s Representative (COR) via electronic means. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s written approval prior to any proposed change to the QCP.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government shall do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: No service shall be performed on U.S. holidays.

1.6.3.1 U.S. Holidays are:

New Year's Day Martin Luther King (MLK) Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day / Indigenous People’s Day Veterans' Day Thanksgiving Day Christmas Day

Any other holiday as implemented by executive order of the President.

1.6.4 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal work week unless stated otherwise in respective Status of Forces Agreement (SOFA). The local holidays will be delineated in specific Task Orders. Local host nation holidays occur in the region/state where contract performance takes place.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:30am - 5:00pm Monday thru Friday except Federal holidays. The work schedule for OCONUS will delineated in the specific Task Orders.

1.6.6 Place of Performance: The work to be performed under this contract will be identified within the specific task order but will be limited to the locations identified in Exhibit A.

1.6.7. Security Requirements: This is an unclassified contract. There are no requirements for Contractor employee to have access to classified Government information in the performance of this contract effort.

1.6.8. Personal Identity Verification (PIV).

1.6.8.1. The Contractor and its employees shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and DCS, G-9.

1.6.8.2. The Contractor is required to coordinate with COR and the local installation government representative to request individual installation access for each contract employee performing inspections and assessments under this contract. The contractor will keep the COR abreast of any issues encountered with obtaining access.

1.6.8.3. In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, personnel who will be issued a Common Access Card (CAC) will be subject to receiving a favorable background investigation prior to issuance of the CAC. All other personnel who will not be receiving a CAC may be subject to a “soft” investigation prior to gaining access to the installation. This investigation may based on the person’s passport, driver’s license, and/or social security number. Personnel with a previous favorable background investigation completed in the last ten (10) years may be exempt from this requirement, at the discretion of the local installation security protocols. The level of investigation may vary from installation to installation.

1.6.8.3.1. As applicable, no contractor employee will commence work until appropriate Personnel Security Investigation (PSI) paperwork has been submitted to the Office of Personnel Management (OPM) and an interim eligibility/suitability determination has been completed.

1.6.8.3.2 When contract support does not involve access to classified information and support is not provided at a secure Government facility, the Government will process the investigation request with assistance from the Government COR.

1.6.8.3.3. In addition to the submission of the required PSI, contractor employees not meeting the minimum requirements may be the subject of a National Crime Information Center (NCIC) check by DCS, G-9 Security prior to beginning work regardless of the sensitivity of the work being performed.

1.6.8.4. Non-US citizens will not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

1.6.9. Visit Notifications.

1.6.9.1. The Contractor will submit a signed visit request on company letterhead stationary through the Government COR for all contractor employees supporting the contract. The request will include the following:

Full name (last, first, middle) Date of birth (MM/DD/YYYY) Place of birth (city, state, country) Citizenship Type of last investigation Date last investigation was completed

1.6.10. Non-Disclosures.

The Contractor shall provide signed non-disclosure agreements for all contractor employees who may need to have access to homes of senior and/or General Flag Officers and/or other homes that may contain sensitive information or systems to the Government no later than 15 calendar days prior to commencement of work under the task order. Performance of this contract may require Contractor employees to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the Government or others. The contractor and contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer.

1.6.11. Security Regulations. All Contractor employees shall read all applicable Government security regulations provided by the Government. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided as required by the Government.

1.6.12. Physical Security: The majority of work will be performed in homes located on Government installations. If the contractor employee is required to work in a facility other than a home, the contractor employee shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer’s Representative (COR) and Contracting Officer (at their sole discretion) shall meet quarterly, at a minimum, with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.14 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the functions identified within their appointment memo and nothing further. The Contracting Officer, through written mediums, is the only person authorized to make any changes to this contract. The COR is not authorized to change any of the terms and conditions of the resulting contract and/or task order. 1.6.14

1.6.15 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees shall avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non- disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.6.16 Contractor Travel: Travel is required in support of this PWS. Travel reimbursements for local travel are not authorized, nor is the use of a government vehicle. Contractor employees are required to travel in support of the PWS tasks. Required travel will normally be within the Continental United States (CONUS) to locations. Travel outside the Continental United States (OCONUS) will occur and only when absolutely necessary in support of PWS Tasks. For OCONUS travel, the Anti-Terrorism/Operations Security checklist that accompanies the contract will be modified at that time. The Contractor shall receive written approval from the COR prior to any travel (CONUS or OCONUS) and all travel shall be IAW the Federal Acquisition Regulation (FAR) 31.205-46 and the Joint Travel Regulation (JTR), as applicable. A trip report is required IAW DI-ADMIN-81505 for any travel and reported within the Contractor’s Monthly Status and Management Report to the COR.

1.6.16. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall appropriately disclose all documents or reports as contractor products and all contractor participation at Government meetings. Contractor employees with assigned duties requiring on-site performance shall meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities shall meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.6.17 Reserved

1.6.18 Anti-Terrorism and Operations Security Requirements

1.6.18.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, within 15 calendar days after completion of training by all employees and subcontractor personnel., AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.6.18.2 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.18.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.6.18.4 Army Training Certification Tracking System (ATCTS) Registration for Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and shall successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.18.5 For Task orders that Require OPSEC Training. Per AR 530-1, Operations Security, new Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees shall complete annual OPSEC awareness training and adhere to organization’s security program. http://cdsetrain.dtic.mil/opsec/

1.6.18.6. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees shall receive annual TARP training by a CI agent or other trainer as specified in 2-4b. https://www.lms.army.mil search: U.S. Army Threat Awareness and Reporting Program

1.6.18.7 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, and Antiterrorism/Force Protection for Defense Contractors Outside the US: The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.18.8 For Contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7 Contactor Qualifications/Required Experience:

The home inspectors shall possess the appropriate credentials for the work the inspector will perform, including the International Association of Certified Home Inspectors (InterNACHI) certification and any applicable state/country/region certifications to meet the requirement of being a “qualified” home inspector. The inspector shall be properly trained and experienced in evaluating site and building systems, health and safety conditions, and physical and structural conditions.

1.8 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Status of Forces Agreement (SOFA). Contractor shall comply with the provisions of current SOFA of host nations identified in the PWS.

Synchronized Pre-deployment and Operational Tracker (SPOT). Contractor shall comply with the requirement to ensure that all contractor personnel working in a theater location have been authorized.

Department of Defense Office of Contract Personnel (DOCPER). Contractor shall comply with processes and provisions applicable to host nation. Additional information can be found at http://www.eur.army.mil/contractor/ (website).

Contract employees traveling to Germany or Italy on official TDY travel are subject to the provisions of Army in Europe Regulation 715-9 dated 10 Sep 2009, Section V, paragraphs 23 and 24 respectively entitled "FAX-BACK" and “TESA/ASSA TDY”. This process requires that the contractor employees receive approval from the German Federal Ministry of Labor prior to their arrival in Germany. This regulation and the applicable request forms can be accessed online on the Civilian Human Resource Management Agency Headquarters, US Army, Europe, web site at http://www.per.hqusareur.army.mil/cpd/docper/ae_reg_715_9_on_line.htm.

Outside the Contiguous United States (OCONUS) Travel and PRO-FILE. PRO-FILE is the means by which Army contractors provide data to Personnel Recovery Mission Software (PRMS) which in turn utilizes this data to create digital Isolated Personnel Report (ISOPREP) files. Individual contractor employees shall submit their PRO-FILE Survey through Army Knowledge Online (AKO) at https://medinah.sed.apg.army.mil/PRO-File/ within 90 days prior to OCONUS travel. Completion of the PRO-FILE survey is mandatory for all DA contractors traveling OCONUS for official duty purposes. PRMS digital ISOPREP files created through the PRO-FILE survey remain valid for a maximum of one year from date of completion.

In completing the PRO-FILE Survey, DA contractors shall utilize the following Unit Identification Code (UIC) corresponding to the geographic area of employment:

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ASSESSMENT. A written inspection.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7. INSPECTION. The act of the housing examination.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The contractor will perform the services stated within this PWS.

3.2 Common access cards (CAC) for employees Not Applicable.

3.3 Army Knowledge Online (AKO) and HQDA Enterprise email accounts for employees Not Applicable.

3.4 Utilities Not Applicable.

3.5 Equipment Not Applicable.

3.6 Materials Not Applicable.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Secret Facility Clearance Not Applicable.

4.2. Materials Not Applicable.

4.3. Equipment Not Applicable

19 | P a g e

PART 5 SPECIFIC TASKS

5.0. Inspection Services. The contractor shall furnish Army Privatized and Government-Owned Military Housing Inspections Services to conduct a thorough inspection and assessment of the structural integrity and habitability of each home at selected locations of privatized housing CONUS and OCONUS . The Army requires an inspection of 100% of the Privatized, Government-Controlled/Owned and Government-Controlled military housing. The portfolio includes government-leased housing inside and outside the United States. Housing inventory and locations are detailed in Attachment A. Locations will be executed within the 5 year period of the contract. The specific locations will be identified by the Government under each task order. The contractor is to provide all necessary computers, software, cameras, personnel, uniforms, vehicles, fuels, etc. necessary to conduct and complete the inspections as specified herein.

5.1 The inspections will be for the following home types: single family home, duplex, quadplex, eightplex, townhome, and multifamily. The contractor shall provide all personnel, inspection equipment, inspection supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Housing Inspections Services and Assessments within the Army’s portfolio. Inspections shall be a visual inspection and include inspecting both the interior and exterior of the home along with a visual inspection of the roof, if possible (from the ground-level). Inspectors shall only inspect the items on the established checklist.

5.2. The contractor shall provide inspectors that meet International Association of Certified Home Inspectors (InterNACHI) and any applicable state/country/region certifications for each home inspection. All assessment personnel shall be trained, certified and in the assessment of multifamily facilities using national industry standard protocols.

5.3 The contractor will be provided access to the enterprise Military Housing (eMH) portal, https://www.emh.housing.navy.mil/ to download the inspection checklist required to perform the individual home inspections. Upon completion of the home inspections, the contractor is required to upload the completed checklist to include any associated documents into the designated location in the eMH portal for the government’s review and acceptance. Additional information is provided in Attachment B.

5.3.1 Upon completion of the inspections, the contractor will provide an electronic portfolio summary report as well as an individual home summary for every home, 1) A portfolio briefing of the findings 2) A PDF version of each home inspection, 3) Portfolio summary report. The PDF and summary report is required to be uploaded into eMH by the contractor. .

5.3.2. The Army requires 100% home inspection and assessment support services of common areas (shared spaces such as kitchen, laundry, game rooms, etc.), and to inspect 100% of individual homes, interior and exterior, to establish the overall condition of the units. In the event that the contractor cannot access the home after 5 attempts, they will continue to execute inspections at the location until the inspections are completed. The contractor will record any W9124J23R0003 Page of homes not inspected and the reason. The inspections shall include unit interiors, building systems, common areas, building exteriors, equipment and drainage, landscaping and other improvements. The inspection shall consist of a visual survey only of the property, components, systems and elements that are easily visible and readily accessible. No intrusions, sampling, boring or disassembly of any components, systems or infrastructure is required. The contractor shall identify any existing or developing areas of concern and why it is a concern. The Contractor shall note material building code violations of items, systems or inherent design that are readily apparent and discernable.

5.3.3 The inspection will be based on applicable standards in the 2021 International Property Maintenance code. The privatized housing units are owned by the RCI Companies for each respective project and government housing is owned by the Army. The contractor will be expected to coordinate with the designated POC at each location (USAG Housing Manager, government representative and the RCI Company) to facilitate access to 100% of the housing inventory.

5.3.4 Contractor shall conduct 100% inspections and assessments of common areas and inspect 100% of individual homes to establish the overall condition of the units. The contractor will identify no more than 3 personnel that will have access to the enterprise Military Housing (eMH) portal at https://www.emh.housing.navy.mil/ to download/upload the inspection checklist required to perform the individual home inspections. The contractor will record any homes not inspected and the reason.

Upon completion of the home inspections, the contractor’s designated personnel shall upload the completed inspection checklist to include any associated documents into the designated location in the eMH portal for the governments review and acceptance.

5.3.4.1 If, in the course of the inspection, indications of moisture are present within the dwelling (and the moisture should not be present), the contractor shall notify the identified location POC of the moisture indication.

5.3.5 Contractor may assume timely and complete access to each property, the Army staff, the property management staff, and available documents. The property management staff will issue notice to the residents informing them of the survey and the date(s) they will be conducted. The Property Management staff will also advise the residents that the surveys will occur whether they are home or not if entrance to their apartment is scheduled.

5.3.6 The Army shall provide the contractor with documentation of historical improvements and/or replacements when requested. Available information will consist primarily of site plans and as- built drawings, however, other data may be provided upon request.

5.3.7 The Contractor shall utilize available information provided by the Army and/or the RCI Company to make comprehensive assessments at each property.

5.3.8 The Contractor personnel shall notify the USAG Housing Manager before the close of the business day of any identified of any life, health, or safety repair requirements needed to correct W9124J23R0003 Page of life, health, safety concerns. In the event the issue is identified after business hours, then the after-hours housing emergency contact shall be notified.

5.3.9 The contractor shall conduct and complete the inspections as specified herein. The inspections shall be sufficient to prepare a report that:

· Provides a narrative describing the items identified on the checklist, items in need of correction, significant defects, existing or potential deficiencies, deferred maintenance, material code violations and physical deficiencies.

· Includes a summary of results in a summary page for each property

· Includes a sampling of digital pictures with deficiencies by neighborhood and home (if necessary). The photographs shall, at minimum, include:

· View of Subject from “curb” Representative elevations

· Significant or commonly encountered interior and exterior physical deficiencies

· Pictures of the roof areas from the ground (to the maximum extent possible). The contractors shall never get on a roof under any circumstances. Use of drones for aerial inspections is permitted in accordance with airspace regulations within the applicable installation area.

· Parking facilities/pavement

5.3.10 The final narrative report shall include the Contractor’s written opinion of the overall physical and operational condition of the property and also identify the specific physical deficiencies and conditions which will limit the expected useful life of major systems and components and improvements.

5.3.11 The Contractor shall be prepared to begin the inspections for the Army within 30 days of the date of task order award for CONUS projects; OCONUS shall be within 90 days of task order award, unless a different timeline is approved in writing by the Contracting Officer. Within 10 days of task order award, the contractor shall provide a list of all personnel who will be performing the inspections and their specific credentials to the COR.

5.3.12 Key Personnel: The Contractor shall assign a Contract Manager(s) who shall be responsible for the performance of the work for all CLINs on this contract and shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer and the COR. The contract manager(s) or designated alternate shall be available between 8:00 a.m. to 4:00 p.m. (eastern time), Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

5.4 Required Experience for key personnel:

The following personnel are considered Key:

1. Owner/Vice President

2. Qualified QA Personnel

3. IT

4. Qualified Home Inspectors

5. Recommended personnel for questions during inspections:

6. Licensed Architect; or

7. International Code Council certified; or

8. Licensed Engineer

5.5 The contractor is to provide three reports. The first is a daily report in the form of an email that entails the neighborhood, residence, vacant, life/health/safety issues, and completion status. The second report is a weekly home inspection status report detailing the number of homes that were inspected by address; this shall be submitted to the COR, and COTR by 10:00am Monday mornings for the week preceding (if the Monday is a holiday, then it shall be submitted on the next business day). The third report is a monthly report which will be a roll-up of all activities during the month of the report. The monthly report should be submitted via email to the COR by the 5th day of the following month. At the completion of each task order, the contractor shall submit a third report which is a “wrap-up” report that identifies each housing unit inspected during that task order along with whichever units were not inspected initially but were then subsequently inspected. Furthermore, the third report shall identify all housing units not inspected and why. This report shall be provided to COR and COTR within two weeks of the completion of the task order for a review.

5.6 (OPTIONAL Task) Facility Condition Assessment (FCA) Building Condition Index (BCI) (Exhibit C) is being added as an option under this contract for the ability to evaluate and benchmark up to 15% of the housing at specific privatized installations where the Army has concerns about future investment. The objective is to provide a database vehicle with corresponding life-cycle content for capital planning purposes for future development. The report should provide sufficient detail, supporting information and insight to identify issues, prioritize projects for renovation and replacement, and should include an overall Facility Condition Assessment rating, with a Building Condition Index based on a rating system determined by the contractor, per home.

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

DOD Government Owned, Privatized and Leased Housing Inspection Checklist - (Exhibit B) Building Condition Index (BCI) Assessments Scope of Services (Option) - (Exhibit C)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures as mentioned in this PWS and as listed below:

National Defense Authorization Act (NDAA) of Fiscal Year 2021, NDAA, Section 2818(b) of 10 USC 2871

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary.

7.2. Attachment 2 – Deliverables Schedule

7.3. Exhibit A – Inventory by Military Housing Location

7.4. Exhibit B – DOD Government Owned, Privatized and Leased Housing Inspection Checklist

7.5. Exhibit C – Building Condition Index (BCI) Assessments Scope of Services (Option) W9124J23R0003 Page of

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard

Performance Threshold

Incentives/Disincentives

PRS #1 PWS 5.2

Inspections shall be performed by qualified home inspectors as described.

Inspectors shall possess the appropriate state/country/regional certification and InterNACHI certification, as defined by the respective state/country/region in which the work will be performed.

PRS # 2 PWS 5.3.2 thru 5.3.5 Conduct a physical assessment of 100% of common areas and inspect 100% of individual housing units to establish the overall condition of the units. The contractor will record any homes not inspected and the reason, IAW PWS 5.3.2.

Retrieve checklist/upload completed checklists utilizing the eMH…