DRAFT RFP N3220525R4039.docx

N3220525R4039

Section B - Supplies or Services and Prices

Lay berth-USNS MATTHEW PERRY

FFP

Prepare for and accomplish lay berth pier facility, preventive maintenance and repairs, and deck and engine watch support per section C, Lay Berth, paragraphs 2 through 4 as priced in Attachment J-4.

CDRLs FOR CLINs INCLUDING OPTION CLINs, IF EXERCISED:

The data to be furnished hereunder shall be prepared and submitted IAW the CDRL, DD Form 1423, Exhibit A, attached hereto. The CDRLs form a part of the schedule of this solicitation.

FOB: Destination

M2CA

NET AMT

Lay berth ADDITIONAL REQUIREMENT

Prepare for and accomplish additional requirements per section C, Lay Berth, paragraph 5 as priced in Attachment J-4. See Section B, paragraph 1.

M2CA

NET AMT

Industrial Assistance

Prepare for and accomplish Industrial Assistance per section C, Lay Berth, paragraph 6 as priced in Attachment J-4. See Section B, paragraph 1.

NET AMT

0003AA

FFP

Period 1

J999

NET AMT

0003BA

FFP

Period 2

NET AMT

MTA

NET AMT

0004AA

FFP

Prepare for and accomplish the MTA per Section C, MTA and Attachment J-1 as priced in Attachment J-2 and J-4.

CDRLs FOR CLINs INCLUDING OPTION CLINs, IF EXERCISED:

The data to be furnished hereunder shall be prepared and submitted IAW the CDRL, DD Form 1423, Exhibit A, attached hereto. The CDRLs form a part of the schedule of this solicitation.

NET AMT

0004BA

FFP

Defined in section B, paragraph 1 and priced on Attachment J-4.

NET AMT

0004CA

FFP

WI 0025 - Physical Security at Private Contractor's Facility in FPCON Charlie - Delta

Category “B” WIs are optional WIs and not required to be accomplished as part of this contract as awarded. The ACO may require the contractor to perform the requirements of the optional Category “B” WIs by exercising the option via written notice to the contractor.

Attachment J-3, Category “B” WIs, provides a WI price breakdown. Total price provided on attachment J-4.

NET AMT

0004DA

FFP

WI 0030 - Continuation of Services

Category “B” WIs are optional WIs and not required to be accomplished as part of this contract as awarded. The ACO may require the contractor to perform the requirements of the optional Category “B” WIs by exercising the option via written notice to the contractor.

Attachment J-3, Category “B” WIs, provides a WI price breakdown. Total price provided on attachment J-4.

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

Section B, Price Schedule, detailed information

1. AGR and ODC

a. This CLIN contains the FBLR (e.g., G&A, overhead, profit, supervision, consumables, and/or support functions) and the ODC profit and G&A rate. These rates are used for pricing changes negotiated during the contract. Additionally, this CLIN includes G&A and profit rates for ODC to be used for negotiating changes. These rates shall prevail even when the contract is extended/modified. The number of AGR man-hours and the ODC base amount are estimates that were generated for evaluation purposes. The actual amounts of man-hours and ODC may be used interchangeably under the contract which could result in a distribution and amount of man-hours and ODC that is either higher or lower than that stated in the CLIN. Any additional AGR or ODC required beyond the estimated amount shall be added through contract modification using the same AGR and ODC rates agreed upon at contract award. Any unused AGR or ODC will be de-obligated from the contract at the same AGR and ODC rates agreed upon at contract award. The contractor agrees that the number of man-hours included in its proposed price for such AGR shall include only direct production man-hours. For these purposes, direct production man-hours are for skilled labor at the Journeyman level expended in direct production as exemplified by the following functions:

b. Direct production man-hours will not include those functions (whether charged directly or indirectly by the contractor’s accounting system) which are defined herein as support for production functions. Necessary support functions shall be considered to be included in the offeror's FBLR for direct production man-hours. Examples of support functions include:

c. Consumable materials are goods used in the ordinary course of work performance that do not become an integral part of the repaired vessel (e.g., office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, paint buckets, paint brushes, protective clothing). Consumable material shall be included in the contractor's FBLR and not separately priced.

d. The rates for profit and G&A shall be the same rates used by the contractor in its responses to the Request for CCO Proposals issued under this contract. The ACO will apply these rates to the ODCs for each CCO when it is negotiated and settled.

e. The ODC base does not include profit or G&A.

f. This does not include any labor, material, or equipment cost for base Category “A” or “B” WIs.

g. The Government may utilize AGR and ODC for, and not limited to, labor, material, and equipment generated from a discrepancy found between WIs and the new or discovered conditions. AGR and ODC does not include work performed pursuant to DFARS 252.217-7005 - Inspection and Manner of Doing Work, 252.217-7013 - Guarantees, or other contract clauses relating to the correction of defective workmanship. The contractor agrees that additional work shall be performed concurrently with Category “A” WIs and exercised Category “B” WIs, when practicable; however, the period of performance shall be negotiable.

h. As a result of a discrepancy found between the WI and new or discovered conditions, the contractor may submit a CFR to the ACO and the PPE. As a result of this report submission, or independent of a CFR, the ACO may request a proposal from the contractor. This proposal shall be submitted within three (3) days of the receipt of the Government's request for a proposal, or within such additional time provided in writing by the ACO. The contractor's failure to submit its proposal within the three (3) day period, or such extended period of time, may be considered a failure of the parties to negotiate a fair and reasonable price for the AGR and ODC and will permit the ACO to take any of the three (3) options set forth in subparagraph “k” below. AGR proposals shall be priced using the FBLR set forth in Section B. The AGR rate will be used in evaluating the contractor's proposal and for negotiating changes. As part of the contractor’s proposal submission for AGR, the following shall be included: FBLR, proposed labor mix/categories, proposed man hours, and total proposed AGR. As part of the contractor’s proposal submission for ODC, the following shall be included:

Other Direct Costs not captured above

- Travel

- Per diem (lodging, M&IE daily rates)

- Subcontractor Proposal Breakdown shall include but not be limited to, Material (Part number, Order Quantity, Unit Price, and Total Price), equipment (Part Number, Order Quantity, Unit Price, and Total Price), labor (FBLR, Proposed Labor Mix/Categories, and Proposed Manhours), and ODC (Travel and Per Diem)

The G&A and profit rates proposed shall be the same as the rates provided in Section B.

i. The contractor shall demonstrate due diligence in the evaluation, and determination resulting in the proposed utilization of other than local specialized labor resources. Only with ACO approval will a contractor, technical representative, or subcontractor be reimbursed for reasonable per diem costs (transportation, travel expenses, lodging, meals, and incidental expenses) required in connection with the associated CCO. Per diem costs are considered reasonable, allowable, and reimbursable only to the extent that they do not exceed the allowed per diem rate in effect at the time of travel as set forth in the JTR.

j. Considering FBLR and G&A and profit rates have been pre-approved in Section B, proposal evaluation may be limited to: (1) evaluating the mix of labor categories and associated man-hours and ODCs proposed to ensure that they are reasonable to meet the Government’s minimum requirements in addressing these discrepancies or repairs found; and (2) the price is fair and reasonable IAW FAR 15.404-1(b) – Price analysis for commercial and non-commercial items. If a fair and reasonable price cannot be negotiated, the ACO reserves the right to procure these ODCs utilizing alternative means described in subparagraph “k”, below.

k. Upon receipt of the contractor's price proposal for the AGR the contractor and the ACO shall negotiate the scope of the effort. If a fair and reasonable price cannot be negotiated between the contractor and the ACO, the ACO reserves the right to:

1) Have the work performed by the Government or third-party contractors;

2) Issue a unilateral modification, which must be performed, but may be the subject of DFARS 252.243-7002, Requests for Equitable Adjustment; or

3) Cancel the requirement.

l. In such case as described in subparagraphs “k.1” and “k.2” above, the contractor agrees to not in any way hinder or obstruct Government or third-party contractor work and any access issues will be discussed per DFARS 252.217-7011 - Access to Vessels.

m. The contractor is to perform additional work and invoice against AGR and ODC only for work that has been authorized by the ACO through a settled or unilateral CCO and incorporated into the contract through a contract modification.

Section C - Descriptions and Specifications

ACRONYM TABLE

CONUS

CPARS

Contiguous United States Contractor Performance Assessment Reporting System

PDF

PII

Portable Document Format Personally Identifiable Information

SCOPE OF WORK

1. To enhance the vessel’s maintenance status, the vessel will enter a long-term lay berth, maintenance, and overhaul period. The contractor shall provide facilities, services, labor and materials to provide berthing, preventive maintenance industrial assistance, planning, material procurement and execution of a maintenance and repair availability as detailed herein. Due to operational and national security availability considerations, the location shall be US West Coast. MSC will retain a limited crew (Engineering and/or Deck officer(s)) comprising of the SMT.

a. The lay berth pier, utilities, and steady state assigned personnel will be priced as a daily rate.

b. Ship maintenance and repair, additional work, and industrial support work will be by the job. The Government will request all tasks via a request for CCO, which will be negotiated per Section B paragraph 1.

2. Application of DFARS 252.217-7013, Guarantees. With regards to the guarantee period, the 90-day period is from the date the work item or change order is complete. If the affected equipment is tested during sea trails, the guarantee period ends at the successful completion of sea trials and 90-days after completion of the work item or change order. Defects identified during sea trails are subject to the Guarantees clause.

Lay Berth

1. Reference section F for periods of performance.

2. Provide a lay berth pier facility (CLIN 0001) for USNS MATTHEW PERRY (T-AKE 9), meeting the requirements and providing the services as included in the WIs listed in table 1.

a. The Contractor may choose to secure a lay berth at a location that is remote to the Contractor’s main shipyard location. This is acceptable as long as the proposed lay berth satisfies all of the requirements per the Table 1 WIs.

b. In the event that the lay berth location is remote to the Contractor’s shipyard facility, the Contractor will be required to use tugboats to shift or tow the vessel between locations, as there will be insufficient crew onboard to move the ship under its own power. The Contractor will be required to meet the requirements of the Table 3 WIs for preparing the ship and executing the tow.

c. The costs for these vessel movements are not separately priced and should be included in the Contractor’s price for lay berth.

3. While the vessel is in lay berth, there will be a limited number of crew members living onboard, conducting daily maintenance procedures. This is not a personal services contract, but to assist the crew, be prepared to provide supplemental skilled labor under contractor supervision to accomplish shipboard preventive maintenance Mondays through Fridays, excluding federal holidays, 0730 hours till 1600 hours. SAMM is an MSC tool to define, track and record maintenance actions. The SMT will hold twice daily and weekly meetings with the contractor supervisor to review SAMM generated maintenance tasks, completions, issues and resolution. Equip the personnel with tools needed to accomplish the work. Any special tools needed will be provided by the SMT. Provide the following skilled labor and supervision in support of this requirement:

a. Supervision: Provide a dedicated deckplate supervisor that has at least five years of shipboard or shipyard work history as a minimum. First Assistant Engineer or Chief Mate sailing under a recognized Flag State or equivalent US Navy experience preferred. There is not a requirement that the individual have current Mariner credentials. This individual will be the contractor’s lead representative to the SMT with regard to accomplishing the preventative maintenance requirements. The Contractor shall develop and implement a Quality Assurance Plan for the supervision/oversight, work performance and reporting of this preventative maintenance team. The supervisor will devote 100% of the time to this effort.

b. One (1) Electrician with a minimum of 3 years of shipboard electrical system experience

c. One (1) Refrigeration Technician with a minimum of 3 years of shipboard air conditioning and refrigeration system experience

d. Two (2) Outside Machinists each with at least 3 years of shipboard equipment maintenance and repair

e. One (1) Electronics Technician with at least 3 years of shipboard non-communications related electronics systems maintenance and repair

f. Three (3) Laborers

4. To assist the crew, provide the services of a USCG licensed deck officer and a USCG licensed engineering officer of any rating to provide deck and engine watch support from 1600 hours till 0800 hours, 7 days per week while the vessel is in lay berth.

5. Additional requirements (CLIN 0002). Provide shipboard emergent repairs, material condition assessments, logistic support, and unscheduled maintenance. The Government will request all tasks via a request for contract change order and negotiated per Section B paragraph 1.

6. Industrial Assistance (Option CLIN 0003). During lay berth, there will be planned Industrial Assist periods. Reference section F for periods of performance. WIs will be developed while the vessel is in lay berth and will be submitted via a request for contract change order and negotiated per Section B paragraph 1.

MTA (Option CLIN 0004)

1. The contractor shall prepare for and accomplish the MTA of the USNS MATTHEW PERRY (T-AKE 9) as specified herein and IAW the WI package as provided in Table 2 and Attachment J-1 – WI Package (Specifications). Unless otherwise specified, all work shall be performed at the contractor’s shipyard.

2. In performing the WIs specified, the contractor shall be responsible for all of the following related work (in case of a discrepancy, the terms and conditions stated in the WIs take precedence over the following terms and conditions):

a. Providing the necessary management, procurement, production, testing, technical capability and resources, and quality assurance services and tools needed to accomplish the work. Any special tools needed will be provided by the Chief Engineer.

b. Ensuring the timely procurement of CFM/CFP and the timely reporting, receipt, storage, installation, and accountability of GFM/GFP IAW FAR 52.245-1, DFARS 252.245-7003, and DFARS 252.245-7005.

c. Using progress measurement systems to determine the physical progress of completed work for each of the elements in the scheduling plan, including material and manpower control, engineering, production, tests and trials IAW the CDRL and the contractor's own Technical Proposal, and the WI package. The progressing system shall permit a direct comparison of the physical progress of completed work to the planned performance measurement baseline for each of the elements in the scheduling plan.

d. Using management procedures and systems to identify behind-schedule conditions and unfavorable schedule variances based on the TPSN submitted with the contractor’s proposal. The applied procedures and systems shall provide timely identification of scheduling problem areas to permit prompt management action to correct unsatisfactory conditions.

e. Developing a performance milestone schedule/critical path chart to measure scheduled performance. Deviations from the milestone schedule/critical path chart dates in WI 0013 must be submitted to and approved by the KO. A performance milestone schedule and critical path chart shall be developed and submitted IAW the WI Package. The performance milestone schedule shall include and clearly identify primary and parallel critical paths. The resource loaded performance milestone schedule shall include, at a minimum, those milestones identified in WI 0013.

f. Using approved quality control procedures as required by this contract and the WI package to ensure procured material and performed production work conforms to the required quality standards.

g. Ensuring the ship's equipment and systems remain configured to existing baselines with regard to procured material, production work, and software.

h. Applying stringent configuration control procedures to ensure that configuration baselines are maintained for procured material and production work.

i. Providing for staging and storing of material (both Government-furnished and contractor-furnished) and LLTM for use in the availabilities from the date of award.

j. Managing all subcontractors’ performance during the availability. Ensure subcontractor work is to the same quality and standards as expected from the prime contractor. Develop and maintain a subcontractor management plan. The plan shall ensure that all communication and control of subcontractors is maintained by the prime contractor.

k. Employing good judgment and sound engineering practice and principles, particularly when WIs do not describe all details of accomplishing the work. The contractor shall be expected to have, either organically or through subcontractors, access to competent engineers who have a history of working solutions in a maritime environment.

l. In preparation for the major availability (CLIN 0004), the contractor will be requested to accomplish shipboard material condition assessments, develop recommendations for availability repair items including identification of LLTM, accomplish market research, purchase and store LLTM during the major availability. Items intended for accomplishment include the following. Specific tasks will be planned collaboratively and authorized via CCO and contract modification. New work will be collaboratively definitized between the contractor and MSC. New work will be negotiated and settled via a contract modification no later than 60 days prior to the start of major availability.

1) Load line, structural and corrosion assessments

2) Hull, deck and bulkhead gauging

3) Piping gauging and hydrostatic testing

4) Lifeboat and davit assessments

5) Switchboards, electrical panels and motor controller thermographic surveys

6) Unscheduled maintenance development shipcheck

7) Unscheduled maintenance development conference

8) LLTM identification including market research

9) LLTM purchase and storage

3. Contract work shall be performed by a contractor as defined below.

a. The contractor shall be capable of performing the full scope of the requirement stated herein within its own facilities, utilizing its own shop(s) and work force, or be capable of subcontracting for these elements beyond its managerial, technical, or physical capability or capacity. The contractor shall assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. The contractor shall be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/offship production and component/system testing and trials. The contractor shall possess industry certifications, such as, MSRA, ABR, or ISO Certification, that would further emphasize the contractor's ability to perform the work. The contractor shall have established organizational elements as set forth below.

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value, and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating, and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control, and subcontractor control.

2) Financial Control. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. The offeror shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package.

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance, and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards.

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage, and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage, and disposal. Appropriate state/federal agency-issued hazardous waste generator number. Disposal records which indicate type of material, date, and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

· Pier, with services in place, accessible to the CLASS size ship for berthing

· Structural Shop

· Machine Shop

· Pipe Shop

· Electrical/Electronic Shop

· Carpentry Shop

· Rigging Equipment

· Dry-dock – when required for docking of vessel in performance of the specification

c. The government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities and facilities prior to award.

4. Asbestos/Lead Paint/Hex Chromate Abatement and Removal requirements.

a. During the performance of this contract the contractor and subcontractors may be required to perform work which involves the removal or disturbance of asbestos or asbestos-containing products, lead paint, or hex-chromate contaminated paint. This requirement applies to each instance of removal or disturbance.

b. The contractor shall comply with the precautions required in 29 CFR 1910.1001, 29 CFR 1926.58 and 40 CFR Part 61 and all other applicable Federal, state, and local restrictions. The contractor shall forward a copy of all required notices, licenses and permits to the KO immediately upon issuance or receipt.

c. The latest change to the Federal, state, and local regulations in effect at the time of issuance of the contract shall govern. Compliance with these regulations is mandatory and is necessary to protect the employees of the contractor and Naval personnel from exposure to asbestos fibers in excess of the OSHA Action level airborne concentration (currently 0.1 f/cc of air).

d. During removal or disturbance, the contractor shall control airborne concentrations outside the removal boundary to less than 0.1 f/cc at all times.

e. After removal or disturbance is complete, the areas within the removal boundary shall not be released for re-occupancy until clearance air sampling demonstrates these spaces have concentrations of less than 0.1 f/cc.

f. In all respects, the performance of air sampling and analysis shall be performed IAW the OSHA Reference Method (Appendix A of 29 CFR 1910.1001), with the following additional specifications:

1) Aggressive clearance sampling shall be performed on 25 mm cassettes at 2.0 liters per minute for a minimum of four (4) hours.

2) In performing the clearance sampling, the pump shall be placed within the compartment where the removal or disturbance occurred. When this operation is conducted in a multilevel space, at least one pump shall be placed on each level.

3) Air sampling shall be performed by a person competent in sampling procedures and overseen by a CIH by the ABIH.

4) Laboratory analysis of samples shall be performed by a participant in the AIHA PAT Program rated proficient for contaminants and air.

g. Personal sampling shall be conducted using breathing zone air samples which are representative of the 8-hour TWA exposure of each individual. Samples shall be collected and analyzed using the OSHA Reference Method contained in either 29 CFR 1910.1001 (as amended) or 29 CFR 1926.58 (as amended).

h. The contractor agrees to indemnify MSC for any fines assessed by Federal, state, or local agencies, for the contractor's failure to properly follow applicable regulations.

i. The contractor shall insert this instruction in all subcontracts entered into under this contract.

5. Post-award substitution of any major subcontractor should not be effected unless the proposed substitution is submitted to the KO and official approval is obtained. The post-award substitution or insertion of a second-tier subcontractor will be treated in the same manner as the substitution of a major subcontractor and requires specific approval by the KO.

6. Substitution of key personnel.

a. The contractor agrees to assign to this contract those persons identified in their proposal as key personnel who are necessary to fulfill the requirements of this contract. No substitution of key personnel shall be made except IAW these instructions.

b. All proposed substitutions must be submitted, in writing, at least seven (7) days in advance of the proposed substitutions to the KO and must provide the information required by paragraph “c” below.

c. All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution and any other information as requested by the KO. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of the approval or disapproval thereof.

Table 1: List of Lay Berth WIs:

Table 2: List of ROH WIs:

THE REMAINDER OF THE PACKAGE IS UNDER DEVELOPMENT

Table 3: List of Tow WIs:

Section D - Packaging and Marking

PACKAGING AND MARKING

VESSEL’S NAME/HULL NUMBER

REQUISITION NUMBER (provided by the Government’s ILS representative) Any previous markings that contradict current material inventory shall be painted over/removed.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Delivery and Performance

DELIVERY INFORMATION

30-JUN-2026

30-JUN-2026

20-FEB-2026

29-MAY-2026

30-SEP-2026

30-SEP-2026

30-SEP-2026

30-SEP-2026

Section G - Contract Administration data

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)

The information contained in this instruction is supplemental to DFARS 252.232-7006.

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, “Leave Blank.”

In some situations the WAWF system will pre-populate the “Pay DoDAAC,” “Admin By DoDAAC” and “Issue By DoDAAC.” The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If Receiving Reports are required, ensure that the “Inspection” and “Acceptance” defaults of “destination” for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the “Send More Email Notifications” link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact’s (TPOC) or Contracting Officer’s Representative’s (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

(End of instructions)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. NOT APPLICABLE

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2-in-1

The following information, at a minimum, must be attached into WAWF and submitted with every invoice showing certification with the Onsite Management Team prior to submission:

MSC ACO

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Ship From Code

Mark For Code

Accept at Other DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. NOT APPLICABLE

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses