DRAFT REVISED SON 2025SLRF 19 Nov 24.pdf
PDF 125 KB Posted
- Solicitation number
- W81K0425QA002
- Issued by
-
Department of the Army Medical Command
About this file
This document is a Statement of Need (SON) for the 2025 Army Medicine Department (AMEDD) Senior Leader Readiness Forum scheduled for 23-28 February 2025. The SON outlines the requirements for a venue to host the event, which is expected to have up to 500 attendees. The venue must be located within 50 miles of zip code 22040 and provide a general session conference room, 20 breakout rooms, 2,230 lodging rooms, and various support services such as audio/visual equipment, Wi-Fi, parking, and security. The Department of the Army is issuing a pre-solicitation (Solicitation Number W81K0425QA002) for interested parties to submit documentation confirming their facility can meet the specified requirements. Responses are due by 29 November 2024 at 1200 pm CDT and should be submitted via email to the Contracting Specialist and Contracting Officer.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Need 2025 Army Medicine Department (AMEDD)
Senior Leader Readiness Forum 19 November 2024
Convention dates: 23 – 28 February 2025
NOTE: The total of lodging rooms is maximum per day…not cumulative Day 0 (Sun): 23 Feb 25 – Overseas Check-in (30 rooms for check in) Day 1 (Mon): 24 Feb 25 – Check-In/Setup of venue (470 Additional rooms for check in) Day 2 (Tue): 25 Feb 25 – First day of convention (500 Personnel - total) Day 3 (Wed): 26 Feb 25 – Second day of convention (500 Personnel - total) Day 4 (Thu): 27 Feb 25 – Third day of convention (500 Personnel - total) Day 5 (Fri): 28 Feb 25 – Day of Departure/Convention Breakdown
Needs
(1) Dedicated Conference Planning Manager (Date of Contract – 28 February 2025)
- Coordinates all event arrangements
- On-site point of contact upon arrival and throughout the conference
(1) General Session Conference Room (Dates: 23 – 28 February 2025)
Meeting Support Package to include the following:
Client Set Up Day (Monday, 23 February 2025 - time TBD) Registration Area (Command Center) Audio/Visual in Conference Room (2 LCD Projectors, 3 Projector Screens, HDMI & PC Audio
- Classroom Chevron Set (tables, chairs, etc.)
- (1) Podium with microphone -
- (2) LCD Projector & Screen Package
- (1) PC Audio Connection (HDMI Connection - sound for presentations)
- Audio Visual Set Up & Strike (continuous all-day service within 5-10 minutes from 7 am thru 5 pm daily (NOT dedicated AV support)
(20) Breakout Rooms (23 – 28 February 2025)
(2230) Lodging (lodging rooms for 23 – 28 February 2025)
– 5G Wi-Fi access
– On-site parking
– Access to Fitness Center 24/7
– 24/7 Security
File details come from the government source that posted it. Updated .