Draft Rental and Lease to Purchase of Fleet a.pdf

SCOPE OF WORK

Rental and Lease-to-Purchase of Fleet and OƯ-Road Equipment City of Atlanta

The City of Atlanta (“City” or “COA”) is seeking qualified contractors to provide rental and lease-to-purchase equipment, including all labor, materials, parts, delivery, maintenance, inspections, training, telematics support, and related services necessary to support various city operations, including but not limited to municipal waste operations, public works, public utilities, construction, and emergency response activities.

The Contractor shall furnish equipment that is fully operational, compliant with all applicable federal, state, and local regulations, and ready for immediate municipal service upon delivery and written acceptance by the City of Atlanta Fleet Management Division.

Equipment Classification Groups

Equipment provided under this contract shall be organized into the following four (4) classification groups. OƯerors may submit proposals for one or more groups. Contractors awarded within a group must be capable of meeting all requirements applicable to that group.

Group 1 – Light-Duty Equipment

Light-duty equipment shall be defined as vehicles or units with a Gross Vehicle Weight (GVW) up to 10,000 pounds.

This group may include, but is not limited to:

Pickup trucks

Cargo vans

Utility vans

Small service vehicles

Light utility trailers

Small support units used in municipal operations

Group 2 – Medium-Duty Equipment

Medium-duty equipment shall be defined as vehicles or units with a GVW of 10,001 pounds up to 26,000 pounds.

This group may include, but is not limited to:

Pick-Up Trucks

Box Trucks

Flatbed Trucks

Small Dump Trucks

Service Body Trucks

Stake Body Trucks

Utility Body Trucks

Small Aerial Units Within Medium-Duty Rating

Group 3 – Heavy-Duty Equipment

Heavy-duty equipment shall be defined as vehicles or units with a GVW of 26,001 pounds and above.

This group may include, but is not limited to:

Refuse Trucks

Roll-OƯ Trucks

Rear Loaders, Front Loaders, Side Loaders

Street Sweepers

Sewer Vacuum Trucks

Hydro-Excavators

Large Dump Trucks

Heavy-Duty Bucket Trucks

Knuckle-Boom And Grapple Trucks

Public Works Specialty Vehicles

Group 4 – OƯ-Road Equipment

OƯ-road equipment shall include construction, industrial, and specialty equipment not primarily designed for highway use.

This group may include, but is not limited to:

Excavators

Bulldozers

Skid steers

Loaders

Compactors

Trenchers

Forklifts

Aerial lifts and boom lifts

Generators and light towers

Other industrial or construction machinery

Contractor Qualifications

Contractors must demonstrate a minimum of five (5) years of experience supporting municipal waste or governmental fleet operations.

Contractors must maintain a fully operational service facility within fifty (50) miles of the City of Atlanta capable of diagnostics, major repairs, warranty service, and preventative maintenance.

Mobile service technicians must be available for on-site service within the metropolitan Atlanta area. Twenty-four (24) hours, seven (7) day emergency standby support is required.

Failure to maintain these qualifications throughout the contract term may result in suspension or termination.

Fleet Inspection and Acceptance

All equipment shall be delivered to the City of Atlanta Fleet Management Division for inspection prior to deployment. Fleet must inspect and provide written sign-oƯ before the equipment is placed into service.

The City reserves the right to reject equipment that does not meet specifications, safety requirements, or operational standards. Rejected equipment must be corrected or replaced within twenty-four (24) to forty-eight (48) hours at no additional cost.

Clear hand-oƯ procedures shall be implemented, including documented condition reports at delivery and return. Contractors shall review accident reporting procedures with the user department at time of delivery.

Service Level Requirements

Critical municipal equipment must be delivered within twenty-four (24) hours of purchase order receipt.

Standard equipment must be delivered within twenty-four (24) to forty-eight (48) of purchase order receipt.

Specialty or heavy equipment must be delivered within five (5) business days of purchase order receipt unless otherwise approved.

A minimum ninety percent (90%) on-time delivery rate and ninety percent (90%) uptime rate shall be maintained.

Emergency repair response shall occur within four (4) hours within the metropolitan Atlanta area. If repairs cannot be completed within forty-eight (48) hours, a comparable replacement unit shall be provided at no additional cost.

Maintenance, Recalls, and Inspections

The Contractor shall be responsible for all preventative maintenance, manufacturer-required inspections, recall repairs, and warranty service.

Critical parts must be available within twenty-four (24) to forty-eight (48) hours. If unavailable, replacement equipment must be provided.

Repairs shall be performed by certified technicians using OEM or like-kind-and-quality parts.

Compliance and Safety

All equipment shall comply with OSHA standards, ANSI standards (including ANSI boom certification where applicable), DOT regulations, and all applicable federal, state, and City requirements.

Backup cameras, reflective striping, telematics systems, and tracking capabilities are preferred and may be required depending on equipment type.

Damage Responsibility and Late Returns

The Contractor shall be responsible for mechanical failures, manufacturer defects, recalls, and normal wear and tear.

The City shall be responsible for damage caused by misuse, negligence, accidents, or operator error. Damage assessments shall be jointly documented.

Rental extensions must be requested prior to expiration. Unauthorized late returns may result in prorated daily rental charges per the approved rate schedule.