Draft PWS - SSN.docx

Naval Supply Systems Command Headquarters (NAVSUP HQ) Furniture Support Services Performance Work Statement (PWS)

1.0 Introduction

The Department of the Navy, Naval Supply Systems Command (NAVSUP) Headquarters (HQ), Weapons Systems Support (WSS), and Business Systems Center (BSC) require furniture support services for their Mechanicsburg, PA location. NAVSUP intends to establish a single Indefinite Delivery Indefinite Quantity (IDIQ) contract to procure furniture and the associated support services.

1.1 Background. There are three NAVSUP commands on Naval Support Activity (NSA) Mechanicsburg in Mechanicsburg, PA: NAVSUP Headquarters (HQ), NAVSUP Weapons Systems Support (WSS), and NAVSUP Business Systems Center (BSC). Each of these commands require furniture support services to more efficiently meet command goals. NAVFAC previously provided these services but is no longer able to support. As an interim solution, NAVSUP facilities team employees do individual credit card purchases for labor for specific requirements, but it would be more efficient to have a contract established for these services.

1.1 Scope. The objective of this effort is to obtain support for comprehensive furniture and furnishing support services (F&F) to meet NAVSUP needs in an on-time and accurate manner. This effort will be performed at the NSA Mechanicsburg site. The contractor must execute the following under this effort:

1) Furniture Project Management Support

2) Furniture Design and Reconfiguration Services

3) Providing general services for moving government property in-and-around NAVSUP spaces.

2.0 Applicable/Reference Documents.

3.0 Requirements. The contractor shall provide all management, labor, tools, equipment, transportation, materials and incidentals necessary to operate the F&F management in support of NAVSUP. The contractor shall manage the coordination, implementation and execution requirements specified in each task order. The contractor shall have the capability to manage multiple projects for multiple end-users simultaneously and maintain parallel projects. The contractor shall ensure all tasks are completed within the timeframes specified in each task order and all deliverables are in an acceptable and fully operational condition.

3.1 Furniture Project Management (FPM) Support. The contractor shall provide a single point of contact for the overall furniture program management supporting all facets of the NAVSUP furniture program. Management support must be available during regular business hours with authority to act on behalf of the contractor to meet customer/end-users. Management support must be experienced in ergonomics, OSHA Standards for Industry (29CRF-1910) and fire/life safety codes to perform the following effectively:

3.1.1 FPM Responsibilities. FPM responsibilities include: Attend and participate in planning/pre-design meetings to discuss requirements and provide recommendations on products that best suit the requirement (including color and fabric options); coordinate and schedule designs, develop cost estimates, perform/coordinate installations, reconfigurations, provide scheduling information for design, installations and reconfigurations; monitor schedules and provide updates on the status and progress of projects when schedules change or when otherwise appropriate; manage multiple projects and installations simultaneously and provide quotes for multiple requests when requested by customers; manage subcontractors and vendors to ensure timely and quality deliveries and service; conduct walk-throughs at project completion with the customer/end-user; and resolve any furniture issues/problems related to furniture projects executed under this IDIQ. Management support must ensure all tasks are accomplished for each project as required with quality service ensuring customer satisfaction. A monthly status report shall be submitted providing status updates on all projects and open warranty issues. Note: FPM duties are inherent to fulfilling the prime obligations for this effort in executing all furniture orders. As such, a separate order will not be issued for management duties nor provided for as a separate line item per order.

Project Types. Each project is unique in its requirement, location, timeliness and expenses. As such, each project will be described in detail in each task order. The contractor shall provide project management support off and on-site, maintain constant coordination and technical assistance by working with the customer/end-user from planning to installation through final project completion. Each task order will be assigned a Technical Point of Contact (TPOC). The contractor is responsible for ensuring all the furniture projects meet the intended requirement and established schedule and/or delivery dates. The delivery schedule for each order will be based on an agreed upon timeframe defined for the project with an approximate timeframe of 8 weeks from the initiation of each project. The contractor shall provide overall project management support, planning, coordination and provide quotes to accomplish requirements.

3.2 Furniture Design and Reconfiguration Services. The contractor shall provide design and drafting services, develop floor plans and reconfigure design layouts by providing both preliminary and final designs. Designer support must be experienced in ergonomics, OSHA Standards for Industry (29CRF- 1910) and fire/life safety codes to perform the following tasks effectively:

3.2.1 Site Visit/Pre-Planning Support. The contractor shall perform a site visit at NSA Mechanicsburg within approximately one week after being contacted by the customer/end-user to evaluate the overall office space and furniture requirements in order to initiate design and drawings. The designer shall field verify locations of walls, supports, fixtures, fire and life systems, electrical, phone and data drops and equipment. The contractor shall conduct sufficient site investigations and field measurements to evaluate all existing conditions. The contractor shall obtain additional and other pertinent information from the customer/end-user. Costs incurred by contractor to perform a site visit/pre-planning support are not eligible for billing.

3.2.2 Design/Drafting/Reconfiguration Services. All drawings shall be created in an AutoCAD program. The contractor shall comply with the current version of all applicable practices, codes, methods, and standards as prepared by technical societies and associations in accordance with the applicable documents in paragraph 2.0. In the event of conflict between codes and standards of the AutoCAD system, the more stringent regulations shall govern. The contractor will provide drawings with the lower left corner positioned at the (0,0) axis point using geographic information systems (GIS) and AutoCAD. All drawings created subsequent to the initial Site Visit/Pre-Planning Support are eligible for billing.

3.2.2.1 Electrical and Data Considerations. When applicable, design/drawings must consider electrical and data components ensuring compliance with the National Electrical Code. All work must be in accordance with the cabling standard to use for data drops from a workstation to the termination point. Drops shall be complete and ready to plug-in for data, telephone equipment, etc.

3.3 Other Support:

3.3.1 Disassembly/reassemble existing case good / systems furniture: The contractor shall, if applicable, analyze blueprints, schematics, and drawings for projects (usually workstation installation projects) and teardown/demolish existing furniture, re-install used/reconfigured components, and repair and clean existing components. The contractor shall install workstations/components in accordance with the manufacturer's recommended installation instructions. Contractor shall connect the furniture via whips to existing IT network/phone systems. The contractor shall clean-up at the end of each project. At the completion of each project, the workstation shall be turn-key and ready for use.

3.3.2 Furniture/material moving services: Contractor shall provide hauling/moving services to move furniture, fixtures, and equipment (FFE) between buildings, or to on-base DRMO site, as well as haul trash created from project work. Laborer Support may also be used to move various items (e.g., safes, refrigerators, personal effects, boxes, tables, chairs, desks, file cabinets, and other office furniture, including installation of sit-to-stand desks) and for any other labor support necessary. The contractor shall utilize contractor supplied equipment, capable of moving heavy equipment, to remove all excess materials. The contractor shall provide general clean up and custodial services at end of each workday.

3.3.3 Parking lot signage: Contractor shall provide set up of parking lot signage for special events/visitors, as directed by the customer.

3.3.4 Room Set-up: Contractor shall provide set-up/tear-down (chairs/tables/trash cans/etc.) for NAVSUP special events, as directed by the customer.

3.3.5 Building 112 Warehouse Inventory of case goods / systems furniture– The contractor shall use existing inventory spreadsheet to perform a complete inventory of new and existing items in NAVSUP HQ/BSC warehouse, and update the inventory after each systems furniture action. NAVSUP HQ and BSC has merged product inventory to one warehouse, the contractor will be responsible for inventory based on who owns the item and label the inventory. The contractor will also be responsible for keeping the inventory spreadsheet up to date and provide NAVSUP with a copy the up-to-date inventory.

3.4 Driver - The contractor shall transport materials primarily within and between NAVSUP facilities on Naval Support Activity (NSA) Mechanicsburg. Contractors to supply its own transportation for moving/transporting services. The driver(s) must have appropriate licenses to operate trucks on federal property, as well as meet all State of Pennsylvania requirements.

4.0 Security.

4.1 Cybersecurity. Not Applicable – None.

4.2 Base Access. Access to any Government facility for work performed under this requirement shall be at the unclassified security level. The technical requirements of this IDIQ and associated orders are unclassified.

4.3 BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

· Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

· Must have a favorably completed T1 investigation including a FBI fingerprint check prior to installation access.

· To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or the preferred method - electronic fingerprint submission)

· Original Signed Release Statement.

· The contractor shall ensure each individual employee has a current favorably T1 or equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

4.4 Defense Biometric Identification System (DBIDS):

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System (DBIDS) to improve management and force protection at Navy installations. DBIDS is a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment registration, backing vetting, screening, issuance of credentials through a designated independent contractor DBIDS service provider.

(a) NOTICE: All contractor employees who make repeated deliveries to military installations shall obtain the required employee pass via the Defense Biometric Identification System (DBIDS) in order to gain access to the facility. Information about DBIDS may be found at the following website: https://www.cnic.navy.mil/om/dbids.html.

(b) Contractor employees must be able to obtain a DBIDS in accordance with base security requirements. Each employee shall wear the Government issued DBIDS badge over the front of the outer clothing. When an employee leaves the contractor's employ, the employee's DBIDS badge shall be returned to the Contracting Officer's Representative or the base Badge and Pass Office within five (5) calendar days.

(c) Contractors who do not have a DBIDS must be issued a one-day pass daily at the Badge and Pass Office.

(d) Periodically, the Government may conduct Anti-Terrorism Force Protection (AT/FP) and/or safety security exercises, which may require the contractor to adjust its work schedule and/or place of performance to accommodate execution of the exercise. The contractor will be required to work with its Government point of contact to adjust work schedules and/or place of performance in the case of an exercise that causes disruption of normally scheduled work hours or disruption of access to a government facility. The contract does not allow for payment of work if schedules cannot be adjusted and/or the work cannot be executed remotely (i.e., the contractor's facility or alternate non-impacted location), during an exercise when government facilities are inaccessible.

5.0 Travel. Not Applicable – None.

6.0 Place and Period of Performance

6.1 Place of Performance. The place of performance shall be at Government facilities located at NSA Mechanicsburg, PA.

6.2 Period of Performance. The ordering period for this contract is five (5) years for the effective date of award.

7.0 Deliverables. The contractor shall provide deliverables listed in the Contracts Data Requirements List (CDRL), Exhibit A – Contracts Data Requirements List DD 1423.

9.0 WORK WEEK

(a) All or a portion of the effort under this contract will be performed on a Government installation. The normal work week for Government employees at NAVSUP is Monday through Friday 0630-1600. Work at this Government installation, shall be performed by the contractor within the normal work hours unless differing hours are specified on an individual task order. The contractor is not required to maintain the same hours as Government employees; however, contractor employees performing work must work during the normal workweek. No work shall be performed on federal holidays.

(b) If the contractor is prevented from performance as the result of an Executive Order or an administrative leave determination applying to the using activity, such time may be charged to the contract as direct cost provided such charges are consistent with the contractor’s accounting practices.

(c) This contract does not allow for payment of overtime during the normal workweek for employees who are not exempted from the Fair Labor Standards Act unless expressly authorized by the Ordering Officer. Under Federal regulations, the payment of overtime is required only when an employee works more than 40 hours during a week.

LIABILITY INSURANCE--FIXED PRICE CONTRACTS

(a) The following types of insurance are required in accordance with FAR 52.228-5 “Insurance--Work on a Government Installation” and shall be maintained in the minimum amounts shown:

(1) Workers’ compensation and employers’ liability: minimum of $100,000

(2) Comprehensive general liability: $500,000 per occurrence

(3) Automobile liability: $200,000 per person $500,000 per occurrence $ 20,000 per occurrence for property damage

(b) Upon notification of contract award, the contractor shall furnish to the Contracting Officer, as required by paragraph (b) of the FAR 52.228-5 “Insurance--Work on a Government Installation” clause, a certificate or written statement of insurance prior to commencement of work under this contract. The written statement of insurance must contain the following information: policy number, policyholder, carrier, amount of coverage, dates of effectiveness (i.e., performance period), and contract number. The contract number shall be cited on the certificate of insurance.

CONTRACTOR IDENTIFICATION

(a) Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

(b) Contractor personnel and their subcontractors must identify themselves as contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.