DRAFT PWS - Solvent Parts Washer.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

SOLVANT PARTS WASHER MAINTENANCE AND SERVICE

BEALE AFB, California

April 2026

DRAFT

1. BACKGROUND

The 9th Maintenance Squadron (MXS) at Beale Air Force Base (BAFB) requires bi-annual preventative maintenance and servicing of two (2) Automated Cleaning Technologies, Inc.

(ACT) Model Super 4X parts washer system. This system is essential for cleaning critical aircraft wheels and brake components. Properly cleaned and maintained hardware is critical for ensuring the safe operation of aircraft landing gear and directly impacts mission capability and flight safety. Outsourcing this maintenance ensures the equipment is reliable, safe, and compliant with

OEM standards and environmental regulations, while also saving valuable technician time.

2. SCOPE

The contractor shall provide all personnel, equipment, tools, supplies, materials (including fresh solvent), transportation, and any other items and services necessary to perform the work identified within this Performance Work Statement. The scope of this requirement includes performing scheduled bi-annual preventative maintenance, inspection, and servicing, as well as providing unscheduled preventative maintenance upon request, for the government-owned parts washer system located at Beale AFB. The contractor is responsible for the entire process, from initial scheduling to the final disposal of hazardous waste, ensuring the equipment is left in a fully operational and compliant state.

3. DESCRIPTION OF SERVICE.

The contractor shall provide all-inclusive bi-annual (twice yearly) routine inspection, preventative maintenance, and servicing for the parts washer system listed in Attachment 1. The service requires that the parts washer system is inspected, cleaned, tested, and maintained to ensure safe, reliable, and continuous operation. The contractor shall perform services that include, but are not be limited to: the removal of all used cleaning solvent and sludge from the unit; the complete cleaning of the interior tank walls and removal of all debris; the refilling of the unit with approximately 318 gallons of fresh, clean solvent; and the performance of all preventative maintenance checks as outlined in the Original Equipment Manufacturer’s (OEM) manual. These checks include the inspection of mechanical components like vee wheels and cables, servicing of the pneumatic system including the air filter and lubricator, and inspection of the electrical system fuses and bulbs. The contractor is also responsible for the characterization, labeling, transportation, and proper disposal of all generated hazardous waste materials. All procedures must be executed in strict adherence to the requirements of the standards and manuals listed in Attachment 2 – References.

4. UNSCHEDULED PREVENTATIVE MAINTENANCE/REPAIR.

During the scheduled bi-annual visits, the contractor shall perform a comprehensive preventative maintenance service to ensure the equipment's longevity and operational readiness. The service shall include, but is not limited to:

• Solvent and Tank Service: The complete removal of all used cleaning solvent and sludge;

hosing down and cleaning the interior tank walls and removing all debris; and refilling the unit with approximately 318 gallons of fresh, clean solvent.

• Mechanical Inspection: Inspecting heavy-duty vee wheels, conduits, and cables for wear and verifying the proper operation of the drain valve.

• Pneumatic System Service: Draining water from the air filter, maintaining the proper oil level in the lubricator, and lubricating all zerk fittings.

• Electrical Inspection: Checking all fuses and indicator bulbs and replacing as necessary.

4.1. Replacement Parts. During the preventative maintenance inspection, the contractor shall replace any worn or defective parts to ensure the system is returned to a fully operational state.

The Contractor shall only use Original Equipment Manufacturer (OEM) or approved equal material/parts.

• 4.1.1. Minor Replacements: The contractor is pre-authorized to proceed with any necessary replacements where the total cost of parts and associated labor is equal to or less than $500.00.

• 4.1.2. Major Replacements: If the required replacement of any part will cause the total cost to exceed $500.00, the Contractor shall provide a written estimate to the government

POC for the additional costs. The Contractor shall not proceed with the replacement until written approval is granted by the government POC.

5. SCHEDULE COORDINATION

The contractor shall coordinate with the government Point of Contact (POC) to schedule all service appointments. The contractor must provide a proposed schedule to the government POC at least fourteen (14) business days prior to the intended visit for approval. Any changes to the approved schedule must be communicated to the POC as soon as they are known.

6. REPORTS AND DOCUMENTATION

• 6.1. Safety Data Sheets (SDS): Upon request by the government, the contractor shall provide SDS for the cleaning solvents to be used.

• 6.2. After Service Report (ASR): After each service visit, the contractor shall provide a detailed ASR to the government POC. This report shall document all work performed, a checklist of preventative maintenance tasks completed, the amount of solvent replaced, and any deficiencies found or repairs recommended.

• 6.3. Hazardous Waste Manifests: The contractor shall provide copies of all hazardous waste manifests to the government POC as proof of proper disposal.

7. SERVICE SUMMARY.

The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

9. GENERAL INFORMATION.

9.1. Contractor Personnel: Contract personnel shall present a neat appearance and be easily recognizable while on the installation through the wear of distinctive clothing bearing the company name or logo.

9.1. Operational Readiness: The contractor shall ensure that upon service completion, the parts washer is in a fully operational, clean, and safe condition.

9.2. Regulatory Compliance: The contractor is responsible for all aspects of the service complying with EPA, RCRA, and OSHA standards.

10. SECURITY.

The contractor shall comply with all applicable installation security requirements, including the submission of an Entry Authorization List (EAL) as required. Contractor employees requiring access to the installation must possess a valid form of identification. The contractor shall be responsible for obtaining all necessary vehicle and personnel passes in advance.

11. RECOGNIZED FEDERAL HOLIDAYS.

The Contractor is not required to provide service on federal holidays. If any holiday falls on

Saturday, the preceding Friday will be observed. If any holiday falls on Sunday, the following

Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance. If these

Holidays fall on Saturday, the preceding Friday will be observed. If these Holidays fall on

Sunday, the following Monday will be observed. Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President’s Proclamation. Downdays. (i.e., Family Day) declared by the ACC

Commander are considered duty days and are not included in the definition of a holiday. The following Federal holidays are observed:

New Year's Day 1 January

Martin Luther King’s Birthday Third Monday of January

President's Day Third Monday of February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

12. CLEAN-UP.

The contractor shall be responsible for the daily clean-up of the work area and shall remove from the site all debris and materials generated by their work.

13. WARRANTY OF WORK.

The contractor shall warrant all work performed to be free of defects in materials and workmanship. The contractor shall, at no additional cost to the government, correct or re-perform any non-conforming services.

14. ENVIRONMENTAL CONTROL.

The contractor shall comply with all applicable federal, state, and local environmental laws and shall be solely responsible for the proper handling, storage, transportation, and disposal of all hazardous materials and waste. Any spills shall be immediately reported to the government POC and cleaned up by the contractor at their own expense.

Attachment 1 – Equipment Details and Photos

QTY

Building

Location

Manufacturer

Model

Serial Number

2 Bldg. 1086

RM 169

Wheel & Tire

Back Shop

Automated Cleaning

Technologies, Inc

Super 4X

Washer

ACT471619-01

ACT471619-02

Attachment 2 – References

• ACT Super 4X System Operation Manual

• Occupational Safety and Health Administration (OSHA) standards

• Environmental Protection Agency (EPA) regulations & Resource Conservation and

Recovery Act (RCRA)

• Applicable State, Local, and Base environmental and safety regulations