DRAFT PWS_SCRUBBERS AND BURNERS_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

SCRUBBER / BURNER INSPECTION

1.0 BACKGROUND:

1.1 Pearl Harbor Naval Shipyard & IMF, a US Navy industrial facility located on the island of

Oahu, Hawaii maintains, overhauls and repairs various vessels of the US Navy. Over 4,500 militaries, civilian and contractor personnel work to keep the Navy, “Fit to Fight”.

2.0 OBJECTIVE & SCOPE OF WORK:

2.1 The contractor shall perform pier-side intrusive material inspections of CO2 Removal

Units, Scrubber No. 1, Scrubber No. 2, and CO H2 removal units, Burner No. 1 and Burner No. 2 onboard , with Submarine Maintenance Monitoring and Support Performance Monitoring Team (SMMS PMT) assistance under the on-site direction of PHNSY. The primary focus of this task will be thorough intrusive inspection of the scrubbers and burners. This inspection is the first step in the new Reliability Centered Maintenance (RCM) driven maintenance philosophy.

2.2 Period of Performance:

TENTATIVELY DATE: JANUARY 11, 2021 to JANUARY 15, 2021

• Schedule is subject to change by government as needed and will be coordinated with contractor.

3.0 PERFORMANCE REQUIREMENTS:

3.1 The Contractor shall provide all management, labor, and technical expertise and resources to assist the Government in pre-availability testing of the CO2 SCRUBBERS and CO/H2 BURNERS. The following references governing the work and services performed are summarized below:

3.1.1 References

TABLE A

Title Reference # Section/N otes

1. CO2 SCRUBBER (MARK III-B) PRE-

AVAILABILITY TEST

STP 532-001 REV/CHG

B1

2. CO2 SCRUBBER (MARK III-B) PRE-

AVAILABILITY TEST

STP 51560-601

REV/CHG B1

3. CARBON DIOXIDE REMOVAL

PLANT, MARK III-B TM S9515-AK-MMO-010

4. CO/H2 BURNER (MARK IV-E) PRE-

AVAILABILITY TEST

STP 532-002 REV/CHG

B

5. CO AND H2 BURNER, MARK IV-E,

SIZE 500 CFM S9515-AS-MMM-010

3.2 All services shall be provided on-board the during the Pre- Availability work scheduled at PHNSY& IMF. The Contractor shall comply with all procedures and processes established at PHNSY & IMF regarding access to and from the work-site, access to the Controlled Industrial Area (CIA) if required and allow for sufficient time to process entry applications and approvals.

3.3 The contractor shall perform pier-side intrusive material inspections of CO2 Removal Units, Scrubber No. 1, Scrubber No. 2, and CO H2 removal units, Burner No. 1 and Burner No. 2 onboard , with Submarine Maintenance Monitoring and Support Performance Monitoring Team (SMMS PMT) assistance under the on-site direction of PHNSY. The primary focus of this task will be thorough intrusive inspection of the scrubbers and burners. The Contractor shall provide technical guidance to PHNSY&IMF during execution of the Pre Availability Tests in accordance with TABLE A.

This includes the following:

3.3.1 Perform Visual Portion Pre-Arrival Tests in accordance with TABLE A.

3.3.2 Perform an intrusive material inspection of the major components of the scrubbers and burners.

3.3.3 Perform a thorough visual inspection of the electrical control panel interior components of both scrubbers and burners.

3.3.4 Perform visual inspection of the scrubber and burner configurations to determine necessary upgrades that may be required during subsequent shipboard repair by

3.3.5 Provide a complete set of consumables to be used in reassembly of the scrubbers and burners after completion of the inspections. Consumables required include any disturbed gaskets or seals.

3.3.6 All inspections are to be made before January 29, 2021 and report finding of Pre-Arrival test in writing within 30 days after inspection is completed to the following recipients:

3.3.6.1 SUBMEPP

3.3.6.2 PHNSY&IMF Availability Project Team (Applicable Boat)

3.3.6.3 PHNS&IMF Engineering and Planning Department Code 260.1C

3.3.7 The contractor's effort for this task is to perform the intrusive inspections identified above, perform visual inspections of the electrical control panel interior, perform visual inspections of each scrubber to determine potential necessary upgrades and provide and replace all consumables identified above.

3.4 Reports: The final product for this effort will be a concise written report identifying the condition of the scrubbers inspected along with recommendations for future repair.

3.5 Parts: The contractor shall provide the actual hardware identified above as consumables, i.e., seals and gaskets needed to replace the ones disturbed during the inspection.

3.6 Meetings: The Contractor shall attend the following meetings during the period of performance:

a. Daily Project Scheduling Meeting

b. In-brief meetings as requested by government.

3.7 Travel: Travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and current DoD Joint Travel Regulations (JTR).

4.0 SERVICE DELIVERY SUMMARY

TABLE B

Description Reference Notes Performance

1. Provide Technical assistance as described in this PWS.

100% delivery and compliance.

2. Provide written reports and plans.

100% delivery and compliance.

3. Attend meetings 100% delivery and compliance.

5.0 QUALITY ASSURANCE:

5.1 Per Government Request the Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy shall be provided to the Technical Point-of-Contact (TPOC) prior to contract award. (If Applicable)

5.2 The QCP shall outline the Contractor’s plan, what will be reviewed and actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action. Of interest to the Government are the following – proper training, required certifications of workers, appropriate quality oversight during the performance of the Contractor’s requirements, including in-process monitoring during all shift work and processes followed to resolve any quality control issues. (If Applicable)

5.3 Periodic Progress Meetings: The Contractor agrees to attend progress meetings during the contracted period of performance. Contracting Officers Representative (COR), and other Government personnel, as appropriate, will meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

6.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE:

6.1 The Government will not provide any equipment or supplies to the Contractor.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

7.1 The Contractor shall be an Original Equipment Manufacturer (OEM) or authorized OEM repair facility capable of providing technical engineering and troubleshooting services.

Certificates shall be provided upon request by the Contracting Officer.

7.2 The Contractor and its representatives shall be trained in and comply with all Federal, State, Territorial and local environmental laws and regulations. In the event that the work is found non-compliant to all stated environmental laws and regulations, the contractor shall indemnify the U.S. government from any liability.

7.3 Contractor is required to comply with Public Law 105-270, Section 5 (2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

7.4 The Contractor shall have experience with Department of Defense (DoD) directives, regulations, policies and procedures.

8.0 PERSONNEL:

8.1 The following training matrix is required of all supplied Contractor personnel:

TRAINING MATRIX

TABLE C

Training Title Provider Notes

1. Security Briefing PHNSY & IMF Security Dept.

Prior to start of work.

2. Safety, Health & Environmental Briefing (If required by project)

PHNSY & IMF

Code 106

Prior to start of work.

3. Indoctrination brief/6010 video.

(If required by project)

PHNSY & IMF

RMMCO

Prior to start of work.

8.2 U.S. Citizenship is required for facility access. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

9.0 SECURITY REQUIREMENTS

9.1 IF APPLICABLE, Contractor will coordinate with PHNS Security Office in the completion of Visit Request for Pearl Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12).

Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the Contractor shall identify and immediately report suspicions to the COR.

9.2 Contractors will be required to submit request to JPAS and obtain approval for FMB pier and Naval Vessel access.

9.3 Confidentiality: This project, all materials provided to the Contractor by the Government, test results, conclusions and recommendations obtained thereof for the Contractor shall be considered Government property. The information shall not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government express consent.

9.4 Photography is strictly prohibited within PHNSY & IMF. Data phones, phones with a camera feature and cameras of any type are not allowed within PHNSY & IMF.

10. CONTRACTOR RESPONSIBILITIES:

10.1 The Contractor shall furnish sufficient qualified personnel to perform all work specified within this contract.

10.2 Place of Performance: On the ; Pier side at Pearl Harbor Naval

Shipyard and IMF.

10.3 Each contractor employee shall clearly identify themselves as contractor employees by means of company shirt, pin, or other visible company identification means in a manner that is visible at all times.

10.4 The Contractor performing services shall be required to comply with all Pearl Harbor

Naval Shipyard & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

10.5 All Contractor travel shall be conducted as outlined in section 3.0.

10.6 Ensure that the on-site technical representative is in compliance with the following safety guidelines:

a) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in an eye hazardous area.

b) Hardhats, safety glasses and safety shoes shall be worn at all times from the outer crane rail and/or entry into the fenced area and while on board ship in accordance with PHNS & IMF PPE policy.

c) Shall ensure its employees understand the fire safety requirements and actions to be taken when fire or an emergency occurs during work onboard the ship.

Contractor shall ensure that all personnel are briefed on the Shipyard Fire Safety Plan and muster locations.

d) Eating, smoking or drinking is prohibited except for designated areas identified by the ship.

10.7 Ensure that all portable electrical equipment has been verified electrically safe prior to use shipboard.

10.8 Radiological controls:

a) NO work will be accomplished in the Reactor Compartment or radiation areas.

b) NO work will be accomplished in the engine room by Contractors.

10.9 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees.

10.10 Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist, (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

10.13 The Contractor performing services shall be required to comply with all Pearl Harbor Naval Shipyard & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas as required. Government Representative will make arrangement to provide escort service if required.

10.14 If required, prior to proceeding to the ship/departure, contractor shall check-in and out of PHNS & IMF, Regional Maintenance Modernization and Coordination Office (RMMCO), located in Building 709. Contact RMMCO at (808) 368-0450. If not completed RMMCO will conduct indoctrination brief and show 6010 video for contractor personnel.

11.0 HOURS OF OPERATION:

11.1 Working Hours: Regular working hours shall consist of an 8-hour period, between 6:30

AM - 3:00 PM, 2nd shift 0230 PM-11:00 PM, or 3rd shift 10:30 PM-0700 AM Monday through Friday, excluding Federal holidays.

11.1.1 FEDERAL HOLIDAYS:

New Year's Day 1st of January Dr. Martin Luther King's Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11th of November Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

• The contractor must perform the work under this contract during the shift determine best to facilitate government need. Any work schedule outside the regular hours must be approved by the Contract Officer (KO)/ Contract Officer Representative (COR) prior to commencement.

• Weekend work may be required but must be approved BY THE KO/COR prior to commencement.

12.0 CONTRACT MANAGEMENT

12.1 The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors, if applicable. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

12.2 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between Technical Points of Contact (TPOCs), the COR, and the contractor's corporate offices.

13.0 ATTACHMENTS:

The following attachments are provided to the Contractor as part of this PWS:

a). Safety and Health Work Practices for Contractors Working with PHNSY & IMF.

b). Contract Security Classification Specification (DD Form 254). If applicable.

c). Environmental Agreement for Contractors on Ship Projects.

d). RMMCO check list.

e). 52.204-2, Security Requirements f). 252-209-7002, Disclosure of Ownership or Control by foreign Government

14.0 POINT OF CONTACT:

14.1

14.2

15.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

15.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Pearl Harbor Naval Shipyard via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

a) W, Lease/Rental of Equipment;

b) X, Lease/Rental of Facilities;

c) Y, Construction of Structures and Facilities;

d) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

e) S, Utilities ONLY;

f) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(06 SEP 2017)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual)

Att: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards.

Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST

5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of Labor OSHA standards, references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs (VPP). The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards;

developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code 106), for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to:

Office Title Code Office Number Cellular OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106 Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074 Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912 Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572 Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code

106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA Directive CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection.

etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area.

This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday.

Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 Tool Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD USE”.

3. Plastic canister vacuums found in-hull will be confiscated.

Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs.

Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention.

PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program. Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code 1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1-year-old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation.

Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1-year-old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code 1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code

106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide a Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________ (Print) Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459 Environment Division 106.3 474-9080 Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580 Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act (Dry Dock and Storm Water Management);

Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental Manager shall also ensure compliance with waste segregation and storage compatibility requirements;

hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements;

inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers;

ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors.

Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes.

Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 CFR

1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the “EPCRA Section 313 Hazardous Material Storage/Usage Worksheet” shall be completed and turned in to Code 106.3.

b. Information on controlled biological substances such as “Gamazyme” shall be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF.

c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used.

d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available.

10. Hazardous Waste. If NAVFAC Hawaii performs work at the PHNSY&IMF, NAVFAC Hawaii may turn in waste to PHNSY&IMF’s Code 106.3 Hazardous Waste Facility (HWF) using a Custody Transfer Form (CTF) and MSDS, as applicable, or dispose of their own waste. HW and empty containers generated by contractors shall be turned in to the PHNSY&IMF HWF (Building 1663) using a CTF and MSDS via the government’s Contracting Officer/Representative.

a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated.

b. Contractor is not responsible to sample or analyze the waste generated. Waste will be sampled and analyzed by Code 106.3.

c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from different processes.

d. Hazardous waste shall be turned in daily to the HWF at Building 1663. If hazardous waste is not turned in daily, a HWSAA permit to store hazardous waste at or near the point of generation may be issued by Code 106.3.

Requirements on establishing and maintaining a HWSAA will be provided when a request for a HWSAA is submitted.

e. Contractors are not allowed to remove hazardous waste from PHNSY&IMF without the authorization of Code 106.3.

f. Bulk collection tanks. Contractor’s tanks (collection system or tank truck) shall be clean and free of oily or chemical residue (visual cleanliness) and shall be inspected by Code 106.3 personnel PRIOR to the performance of work as required by work control documents, e.g., process control procedures. Contact Code 106.3 at 474-9080 to schedule an inspection.

g. Lead Paint Work. Lead paint chips and associated debris shall be properly containerized (e.g., bagged and placed in a 55-gallon drum or drum of suitable size) and disposed of via the HWF. A completed CTF shall accompany any waste turned in to the HWF.