Draft PWS Rotary Wing Airlift CAO 3 2 26.pdf

Air Education & Training Command (AETC)

Special Warfare Training Wing (SWTW)

Performance Work Statement (PWS) for

Rotary Wing Airlift Support Operations

1. General

1.1. Introduction

The work shall be performed in accordance with all Sections of this PWS. The purpose of this

PWS is to establish a contract for rotary wing airlift support services. This service is required by the Department of the Air Force (DAF) and the United States Air Force (USAF) AETC for training purposes within the scope of this PWS. The contractor shall provide fuel, personnel, equipment, tools, material, maintenance, and supervision that meet all specifications and performance standards outlined in this PWS to perform air operations located within the

Continental United States (CONUS).

1.2. Agency Mission/Background

The Air Education and Training Command (AETC) mission is to recruit, train, and educate

Airmen to provide air power for the United States. The Special Warfare Training Wing (SWTW) of the Air Education and Training Command (AETC) at Joint Base San Antonio-Lackland, Texas has a mission to assess, select, and develop ground combat forces for the Air Force. The

SWTW's mission focuses on three areas of specialization: global access, precision strike, and personnel recovery. The SWTW's training pipeline includes pararescuemen, combat controllers, special reconnaissance Airmen, special tactics officers, and combat rescue officers. The SWTW's training also includes Assessment and selection, Human Performance Adjunct Faculty Course, and Athletic trainers.

Current Department of the Air Force (DAF) and the United States Air Force (USAF) military

RW training air support does not have the capacity to support DoW, AETC training requirements. Additionally, military air support is tasked with operational requirements that prevent consistent access to training assets. This makes it increasingly difficult to schedule and plan training with local assets that have higher operational priorities resulting in the inability to meet training requirements. Contracted aircraft support shall provide access to mission-capable assets with a minimum 95% operational availability rate, measured monthly, to support all scheduled day/night air operations including, but not limited to: Tactical Air Control (TAC), Alternate Insertion/Extraction (AIE) training; Tactical/CSAR Scenarios, Terminal Air Control

(TAC) training, and helicopter/HLZ operations. The contractor shall provide platforms, crews, and support staff required to perform tasks associated with the delivery of airlift support under coordination with the Government Organization, Contracting Officer Representative (COR) and

Contracting Officer (CO).

1.3. Non-personal Services

This contract is a non-personal services contract as defined by FAR Subpart 37.101. contractor personnel rendering services under this contract are not subject to supervision or control by

Government personnel. The contractor shall be responsible for the supervision of the contractor employees.

1.4. Objectives

The main objective of the airlift contract is to provide aircraft support that meets all safety, performance, and availability requirements detailed in this PWS, specifically the 95% mission-capable rate defined in Section 1.2 and adherence to the FAA and DoW regulations cited in

Section 2.7. This program shall provide aircraft support at a minimum 95% operational availability rate, measured monthly, that will allow the AF to meet their Air Force Specialty

Code (AFSC) curriculum requirements and SW instructor training/proficiency requirements.

Contractor will provide RW aircraft capable of transporting 9 personnel for land operations.

Specific training locations/events may require smaller aircraft capable of supporting 7 personnel for water operations. Aircraft will be able to provide RW support will conduct day/night over land/water Alternate Insertion/Extraction (AIE) training; Tactical/CSAR Scenarios, Terminal Air

Control (TAC) training, helicopter/HLZ operations training with platforms that meet AMC

CARB certification. RW platforms must be certified at time of award and maintain the applicable certificates for commercial helicopter services during contract performance.

1.5. Scope

The contractor shall provide all services necessary to conduct aircraft lift support to the

Pararescue (PJ)/Combat Rescue Officer (CRO) and Combat Control (CCT)/Special Tactics

Officer (STO) Schoolhouses. The purpose of this contract is to ensure that all required PJ / CCT /

CRO / STO candidates receive the required air support for day/night, land/water, AIE, infiltration/exfiltration, medevac training, mission planning, real world support to medical emergencies (life, limb, eyesight or urgent transport during training iterations), Terminal Air

Control (TAC) training, and helicopter/HLZ operations as defined in the Career Field Education and Training Plan (CFETP). Any services required but not explicitly listed in this PWS shall be considered out of scope. Requests for new requirements must be submitted by the requiring activity to the Contracting Officer (CO) for consideration, and may be added to the contract only by a formal modification signed by the CO. The aircraft shall be provided to the Government configured with all personnel, equipment, and systems specified in the Sortie/Mission requirements and the applicable Technical Exhibit prior to the scheduled operation. The contractor shall be responsible for providing all hardware and hardware configuring support for aircraft utilized under this contract. In the event additional hardware or hardware configuring services become required for the performance of this contract, the contractor shall acquire said hardware/hardware configuration services through the contract established Consent to Purchase

(CTP) processes.

2. Program Objectives/Description of Work

2.1. Objective

The contractor shall support AETC in the performance of training services as defined herein. The contractor shall be responsible for providing all startup costs, airlift support (flying hours), aircraft, employee payroll, maintenance, and fuel necessary for training.

2.2. Course Requirements

2.2.1. Air Lift schoolhouse STS requirements PJ Course RW requirements; IAW PJ, 1Z1, CFETP Line Items (specific reference cited below) included, but not limited to:

3.1.4. Configure Aircraft with Pararescue Mission Equipment & Litters

3.1.17. Handle Patients & Litters in Aircraft

3.2.3. Day Land Hoist Operations

3.2.5. Use Litters During Hoist Operations

3.2.6. Use Tag Line During Hoist Operations

3.2.7. Use Barrelman Technique During Hoist Operations

3.2.8. Day Rappel

3.2.10. Day Free Fall Swimmer

3.2.12. Day Land Rope Ladder

3.2.14. Day Land FRIES Insertion

3.2.16. Day Water Hoist

3.2.18. Day Water Rope Ladder

3.2.20. Day Water Fast Rope

3.1.16. Perform Land & Water Survivor Recovery

7.19.7 Perform Scenario-Based SIT Medical Exercises - RW aircraft

2.2.2. Air Lift schoolhouse STS requirements CRO Course RW requirements; IAW

CRO, 19Z, CFETP Line Items (specific reference cited below) included, but not limited to:

2.10.6.5. Perform rotary-wing call for fire

3.1.4. Configure FW/RW Aircraft with Pararescue Mission Equipment and Litters

3.1.10. Operate Aircraft Intercom System

3.1.14. Establish Helicopter Landing Zone

3.1.16. Perform Land & Water Survivor Recovery

3.1.17. Handle Patients and Litters in Aircraft

3.2.3. Day Land Hoist Operations

3.2.5. Litter Evac During Hoist Operations

3.2.6. Use Tag Line During Hoist Operations

3.2.7. Use Barrelman Technique During Hoist Operations

3.2.8. Day Rappel

3.2.10. Day Free Fall Swimmer

3.2.12. Day Land Rope Ladder

3.2.14. Day Land FRIES Insertion

3.2.16. Day Water Hoist

3.2.18. Day Water Rope Ladde

3.2.20. Day Water Fast Rope

3.1.16. Perform Land & Water Survivor Recovery

9.1.2. Limited Surface Operation w/aircraft

9.1.3. Extended Surface Operation w/aircraft

2.2.3. CCT/STO/SR Course Requirements IAW CCT/STO/SR, 1Z2/19Z/1Z4, CFETP

Line Items (specific reference cited below) included, but not limited to:

6.9.1 Day rotary wing infil and exfil

6.9.2 Night rotary wing infil and exfil

6.10.8 Day helo fast-rope insertion

6.10.9 Night helo fast-rope insertion

6.10.10 Day helo fast-rope insertion with equipment

6.10.11 Night helo fast-rope insertion with equipment

6.10.17 Day helo rappel

6.10.18 Helo rappel with equipment

16.5.2.1 Control HLZ operations

17.4.6.6 Control Helicopter Operations

2.2.4. TACP/TACPO Course Requirements IAW TACP/TACPO, 1Z3/19Z CFETP Line

Items (specific reference cited below) included, but not limited to:

6.9 Perform Tactical Air-land Operations.

6.9.1 Day Rotary-Wing Infil and Exfil

6.9.2 Night Rotary Wing Infil and Exfil

9.2 AC-130 Gunship Fires and Rotary Wing/Fires

9.2.4 Execute

16.5 Assault Zone and Airfield Control

16.5.2 HLZ Control

16.5.2.1 Hot/Cold Infils/Exfils

2.3. Specific Tasks

2.3.1. The contractor shall provide all aircraft, aircraft equipment, AIE equipment, aircrews, and maintenance personnel to support air operations sorties flown. All RW aircraft will be AMC CARB certified and listed on the CARB listing upon award.

CARB certification shall be maintained for the duration of the contract.

To ensure all students receive the required training, the contractor shall provide all personnel, aircraft, support systems, night vision goggles [NVGs], headsets, AIE equipment, and other Government-approved equipment specified in the technical exhibits of this contract, along with maintenance and fuel for aircraft for air operations as defined in this PWS. The Government will have command authority over the students. The contractor shall provide the air support IAW applicable AFI and Specials Operations Command (SOCOM) manuals for insertion and extraction techniques. The aircrew shall provide aircraft that are fully mission capable (FMC) as defined by zero unresolved safety-of-flight discrepancies, with all equipment required for the specific Sortie/Mission operational IAW the aircraft’s -10/flight manual, and compliant with all applicable Code of Federal Regulations (CFR) and

Federal Aviation Administration (FAA) mandates. The contractor shall coordinate with the user to schedule aircraft, crews, and support personnel required to support the Government’s defined training goals and objectives.

2.3.2. The contractor shall provide all direct labor, supervision, RW aircraft, maintenance, and all other items and services (not specifically identified herein to be Government- furnished). The contractor shall provide the stated number of full-time pilots for each class as stated in the POI. In addition, the contractor shall staff and retain a workforce of qualified personnel to ensure all performance standards outlined in Section 5.2 are met.

2.3.3. This PWS sets forth the requirements for providing aircraft lift support for two separate schoolhouse courses at separate locations, conducting up to three classes annually. There are estimated six total classes, with up to 45 students per class each year. Both courses (Kirtland AFB and Pope AAF) run three times a year. The

PJ/CRO course requires 120-150 working/training days, while the CCT/STO course requires 75-100 working/training days. The PJ/CRO course is located at Kirtland

AFB, however, it requires aircraft support at multiple locations away from Kirtland

AFB, NM. The CCT/STO/SR course is located at and around Pope AAF.

Additionally, this PWS sets forth the requirements for providing aircraft lift support for SW instructors assigned to AETC to maintain currency/proficiency in RW related tasks for professional development /upgrade training.

AETC requires a baseline of 585 annual flight hours (RW Wet Blade hours) and a maximum of 185 annual flight hours (RW Ferry Hours) to support mission qualification and currency training. The Government reserves the right to increase or decrease the baseline total by up to 15% annually, with said changes being communicated to the contractor no later than 60 days prior to the start of the next option year. Pilots and aircrews shall perform night operations using NVGs.

contractor shall be able to support air operations with RW aircraft of the required type (large/small airframe) at two geographically separated locations, simultaneously. The contractor shall ensure the pilots and aircrew are trained and current in NVGs flying operations prior to arrival to support training. Training qualifications shall be captured in the contractor’s training records.

2.4. Personnel Requirements

2.4.1. All prospective contractor personnel must meet Air Force technical proficiency standards as stated herein and be evaluated and qualified by the contractor as meeting those standards. The training courses that the contract will support are considered “high-risk,” and as such, AETC/351, 352, 353SWTS/CCs retain the right to interrupt/delay contractor operations at no additional cost to the Government upon observation of an act or condition that creates a specific and observable danger to personnel or equipment by violating published FAA, Department of the Air Force

(DAF) and the United States Air Force (USAF), or specific PWS safety requirements. In such cases, the CO shall be notified immediately, and further action will be coordinated between the contractor’s POC and the AETC/COR. The designated on-site Government representative (COR or TPOC) shall provide the training requirements for each duty day to the contractor's Site Lead. The contractor shall be independently responsible for planning, prioritizing, and executing all tasks necessary to meet the Government's stated training requirements.

2.4.2. The contractor shall provide pilots, co-pilots, and aircrew who meet or exceed the minimum flight hour and certification requirements listed in Section 2.4.3 and who have documented flight hours in simulated or actual All-weather

Insertion/Extraction (AIE) training events. Services support consists of aircraft, flight crew, maintenance and fuel for AETC support. Air Force or other DoW personnel receiving training under this contract will possess the necessary prerequisite training and skills for the courses.

2.4.3. Pilot: All pilots, at a minimum, shall possess the following qualifications:

2.4.3.1. The Captain shall have a minimum of 200 hours in type of aircraft flown and, first officer (if required to operate the type of platform selected) shall pass the contractor developed check ride for the type of aircraft flown. Pilots shall carry a current FAA Commercial Pilot's license.

2.4.3.2. Pilots shall carry a current FAA Commercial Pilot's license. The Pilot in

Command (PIC) shall have a minimum of 200 hours as PIC shall pass the contractor developed check ride (per FAA requirement) in type of aircraft flown. Prior to training execution, the PIC must have performed the required airborne operations and have a currency signoff deeming them capable of safely performing the operation from a CFI.

2.4.3.3. The co-pilot will be held to the same requirements as the PIC with the exception of the total hours required in type of aircraft. The minimum hours required in type of aircraft for the first officer are 50 hours.

2.4.3.4. The contractor shall certify in writing that each pilot has reviewed all applicable local range procedures and processes prior to their first flight at that location. This certification shall be made available for Government review upon request.

2.4.4. Aircrew: Shall demonstrate proficiency and receive a certification of safety to conduct the specified operations from a CFI, Government instructor pilot, or company check pilot prior to task execution. This certification shall be documented in the aircrew member's training records upon successful completion of a check ride evaluated against the standards in this PWS.

2.4.5. Program Manager (PM): The contractor shall provide program management support. This includes management and oversight of all activities performed by contractor personnel, including subcontractors, to satisfy the requirements identified in this Performance Work Statement (PWS). The contractor shall provide a PM responsible for performance. The primary PM shall be designated in writing to the

COR and CO NLT 15 days prior to contract and/or performance start. The PM will designate the Pilot in Charge (PIC) or other designated Aircrew flying member during the training event as the PM’s alternate (Site Lead) at the training location.

The PM will provide the COR, or representative, the PIC or Site Lead’s name seven days prior to the training event for final event coordination. The PM or Site Lead shall have full authority to act for the contractor on all contract matters relating to daily management of this contract. The PM's designated Site Lead shall be on-site during all scheduled flight and mission planning periods and be available for telephonic contact within 15 minutes and for in-person meetings with

Government personnel within two hours of a request from the COR. The PM may travel to performance locations or to attend planning/coordination meetings when required and authorized by the COR.

2.5. Equipment Requirements

2.5.1. Aircraft Requirement Specifications. The contractor shall provide aircraft meeting the required standards to execute this contract. The contractor will provide instructors and students with familiarization training on each type of aircraft prior to operations. All aircraft must meet the minimum requirements listed in sections

2.5.1.1 through 2.5.1.7.1. Aircraft that fail to meet these specified minimum requirements are unauthorized for use in contract performance and the Government shall not be billed for their use.

2.5.1.1. FAA certification required for normal category or higher. Any aircraft not previously certified shall be certified prior to training/mission use.

2.5.1.2. Aircraft takeoff and landing requirements: During takeoff and landings each passenger requires a personnel restraint/tie-in. Hover altitudes and duration require the helicopter to be outside/above ground effect (power should be equal to or above Out of Ground Effect (OGE) plus 5%).

2.5.1.3. Flight Duration: RW aircraft must be able to provide a minimum of 2 hours’ time on station. On station time is the time overhead the training area in support of the courses. Flight time to and from fuel is separate from the two hours of training time needed over the students. Flight duration may be shorter at times due to specific, pre-briefed conditions including increased density altitude, fuel load required for mission completion, or other factors approved by the COR. Shorter flight durations require documented, mutual agreement between the Pilot in Command (PIC) and the Government's on-site representative prior to takeoff.

2.5.1.4. RW aircraft shall be FAA / AMC CARB certified at the time of the contract award for the tactical operations to be conducted and shall maintain their certifications for the duration of the contract period of performance.

2.5.1.5. Be equipped with communications and navigation capability as required by the FAA and International Civil Aviation Organization (ICAO) equipment pre-requisites and shall be solely responsible for providing such equipment.

2.5.1.6. Maintain a complete set of wiring and schematic diagrams covering all equipment installed onboard the aircraft. This information will be available at the home base and at permanent operating sites and available for Government inspection.

2.5.1.7. One type of FAA approved Navigation System such as a TACAN, Automatic Direction Finder (ADF) Receiver System, with ADF indicator;

Very High Frequency Omni Directional Range (VOR); Global Positioning

Systems (GPS)/LORAN, etc. A GPS must be available for operations in remote areas where other navigational aids are not available.

2.5.1.7.1. At least two VHF radios

2.5.1.7.2. At least one Ultra High Frequency (UHF) radio.

2.5.1.7.3. Air-to-Air Tactical Air Navigation (TACAN) – desired, not required.

2.5.1.8. Intercom system with wireless interface to allow use of military headsets/helmets. The contractor shall supply and maintain two functional wireless headsets (or adapters) per aircraft that are compatible with

Government-provided instructor headsets. If a supplied headset becomes non-functional, it shall be repaired or replaced with a functional unit within 24 hours. If a functional unit cannot be provided within this timeframe, the contractor shall provide a wired headset to the instructor that is fully functional with the aircraft’s intercom system and allows for clear, uninterrupted, two-way communication between the instructor and all other parties on the intercom, until the wireless system is restored.

2.5.1.9. 2.3.1.9 NVG flight and operations. Aircrew and cabin configuration will be configured in accordance with the aircraft’s flight manual, applicable technical orders, and Special Operations Command (SOCOM) Manual 350-

6 to support night operations with night vision goggles.

Note: The contractor shall have a minimum of 8 NVGs (4 per airframe) available and on hand for all contractor aircrew members.

2.5.1.10. The RW aircraft will be capable of a minimum on station time of 120-minutes between refueling, for a maximum of nine hours of flying per day.

Aircraft support durations: RW two hours prior to refueling. Refer to section below (Flight Duration).

2.6. Operational Tasks

The unique mission/flight parameters and strict aviation safety requirements required for contract performance shall necessitate the contractor to provide RW air support capable and configured to support the following operations:

2.6.1. Land AIEs RW aircraft supporting land AIEs shall be able to support 8 combat equipped personnel and one instructor minimum with day/night AIEs at altitudes up to and including 12,000 feet Mean Sea Level (MSL). RW aircraft supporting land

AIEs/operations shall be configured with a cabin door on both sides of the aircraft.

RW aircraft will have a functional hoist rated to 550 lbs. and FRIES bar or attachment point on at least one side. RW aircraft will be capable of operations over land including but not limited to; hoist (personnel and litter), tag line, fast rope, rappel and rope ladder AIEs (minimum of 10 feet and maximum of 100 feet). RW aircraft shall be configured to support the type of operation planned using contractor provided equipment.

2.6.2. Water AIEs RW aircraft supporting water AIEs shall be able to support up to six water equipped personnel and one instructor for day/night AIEs. RW aircraft supporting water AIEs/operations shall be configured with a cabin doors and FRIES bar on both sides of the aircraft. RW aircraft will have a functional hoist rated to

550 lbs. RW aircraft will be capable of operations over water including but not limited to; hoist (personnel and litter), tag line, fast rope, helocast and rope ladder

AIEs (minimum of 10 feet and maximum of 100 feet). RW aircraft shall be configured to support the water AIE operations planned using contractor provided equipment.

2.6.3. Tactical/ CSAR Scenarios RW aircraft supporting tactical scenarios shall be able to support 8 combat equipped personnel and one instructor minimum with day/night

AIEs at altitudes relevant to Kirtland AFB, NM. Additionally, RW aircraft supporting tactical medevac/CSAR scenarios shall be able to support 2 combat equipped medics, 4 litter patients, and one instructor minimum at altitudes up to and including 12,000 feet Mean Sea Level (MSL). RW aircraft shall be configured with an FAA approved Triple Litter Stacking system. RW aircraft supporting tactical/CSAR scenarios shall be configured with a cabin door on both sides of the aircraft. RW aircraft will have a functional hoist rated to 550 lbs. and FRIES bar or attachment point on at least one side. RW aircraft shall be configured to support the type of operation planned using contractor provided insertion/extraction equipment.

As requested by the COR or the designated on-site Government representative, the contractor will provide face-to-face mission planning/debriefs to the team. Mission planning requirements shall consist of pre- and post-mission analysis, safety planning, cargo planning, training scenario, and mission specific considerations.

Time required for mission planning typically varies from 60-120 minutes depending on the complexity of the training scenarios, weather, and terrain factors. The

Government is responsible for any final mission planning products for training scenarios. contractor aircrew, military instructors, and military students are expected to participate in the mission planning scenarios. During tactical medevac scenario training, the aircraft will have reduced cargo capacity due to litter-borne patients and medical gear (i.e. oxygen and medical bags) accompanying them.

2.6.4. Call For Fire/TAC Training. RW aircraft supporting Call For Fire training (CFF) shall be able to support up to eight combat equipped personnel and one instructor at altitudes relevant to Kirtland AFB, NM. RW aircraft shall be configured to support the type of operation planned using contractor provided equipment.

2.6.5. Real world support to Medical Emergencies. Real world support to medical emergencies is defined as life, limb, eyesight, or urgent medical transport of student(s) or instructor staff. During mission planning, medical plans will be reviewed/briefed to include use of RW assets and nearest evacuation sites, hospitals, etc. When required, patients shall be moved in coordination with instructors and primary medical personnel on sight.

2.6.6. Instructor training support. RW aircraft supporting instructor training shall be able to support up to six combat equipped personnel and one instructor for day/night

AIEs or other RW air operations. RW aircraft supporting AIEs/operations shall be configured with a cabin doors and FRIES bar on both sides of the aircraft. RW aircraft will have a functional hoist rated to 550 lbs. RW aircraft will be capable of operations including but not limited to; hoist (personnel and litter), tag line, fast rope, and rope ladder AIEs (minimum of 10 feet and maximum of 100 feet). RW aircraft shall be configured to support the AIE operations planned using contractor provided equipment.

2.7. Operating Instructions

RW aircraft shall operate out of airfields with improved surfaces but shall be capable of conducting air operations to/from unimproved surfaces as well as over salt/fresh water as defined in the Federal Aviation Regulations/AIM. AIE operations will be conducted both day and night over land and water.

2.7.1. Operation of Aircraft

2.7.1.1. All systems must be maintained IAW the aircraft, airframe, engine and avionics as per manufacturers’ specifications. contractor shall maintain

OEM/FAA technical bulletin documentation on the aircraft provision for annual inspection.

2.7.1.2. A GFR and GGFR and/or their designated representative will perform an annual inspection of aircraft operations, flight crew certification/currency and qualifications and aircraft maintenance procedures. This inspection will commence within six months after award of contract and will be under the general guidelines of the procedures contained in the DCMA Tri-Service

Instruction 8210 series “contractor’s Flight and Ground Operations” in effect on the date of contract award. This will be applicable to the primary contractor and any sub-contractors.

2.7.1.3. Definitions contained in 14 CFR Part 1 apply to all situations and conditions related to flight operations, aircraft maintenance, and flight crew certifications and qualifications, except as noted or defined otherwise herein.

2.7.1.4. The aircraft shall carry a valid FAA airworthiness certificate for non-public use activities that are similar to the mission required to be performed under this PWS for the duration of the contract. All aircraft shall be operated and maintained as civil aircraft in accordance with all applicable Federal

Aviation Regulations (FARs). While operating in support of this contract, the contractor shall also comply with local military flying directives and procedures provided they do not conflict with FAA regulations or the aircraft's flight manual; any such conflicts shall be immediately reported to the COR.

All pilots and crew shall be FAA and CARB certified.

2.7.1.5. Installation and infrastructure modifications and flight approvals to carry any external stores must be FAA STC or OEM or DER/DAR airworthiness certified. The contractor shall provide applicable FAA-STC or DER or DAR or

OEM approval airworthiness certification for aircraft.

2.7.1.6. All aircraft shall be operated and maintained as civil aircraft in accordance with all applicable Federal Aviation Regulations (FARs). While operating in support of this contract, the contractor shall also comply with local military flying directives and procedures provided they do not conflict with FAA regulations or the aircraft's flight manual; any such conflicts shall be immediately reported to the COR. The contractor shall comply with

Department of the Air Force (DAF) and the United States Air Force (USAF) requirements for operation of civil aircraft in support of military operations.

The contractor shall submit DD Form 2400-Civil Aircraft Certificate of

Insurance; DD Form 2401-Civil Aircraft Landing Permit; and DD Form 2402-

Civil Aircraft Hold Harmless Agreement through the (to be determined at contract award). These agreements and any other that may be specified must be kept current during the entire period of operations under the contract. Aircraft approved under this contract are considered transient military aircraft and not subject to landing fees at DoW controlled airfields.

2.7.1.7. The Pilot in Charge, or designated PM alternate, will report all aircraft accidents and incidents to the Program Manager, TPOC, AETC COR, and CO within 15 minutes of the event. If on a military range, the report shall also be made to the Commanding Officer IAW the M/IRG within the same timeframe.

2.7.1.8. This procedure provides a standardization guide for initial reporting required in the event of an aviation Mishap/Incident, non-aviation mishap or event requiring special reporting involving aircraft or personnel under the cognizance of HQ AETC. The M/IRG covers mishap reporting procedures and is applicable during periods of supporting tasking directed by the HQ AETC when operating from military bases for transit or permanent basing. The PIC or

PM alternate representative at the mishap/incident site will contact the supported location Customer lead, COR, and CO immediately; they, in turn, will contact the appropriate offices.

2.7.1.9. The contractor shall provide the following information at a minimum to the PM, COR, and unit supported. Name of person reporting, best method of communications, what happened, type of incident, quantity of people involved, numbers and types of injuries as applicable, location, date and time of incident

(Local and Zulu time), describe actions taken, details as they appeared to the person reporting the incident.

2.7.1.10. Any person who has knowledge of a mishap or incident involving injury to personnel, damage to Government property or aircraft operating under

AETC Commercial Air Services' contracts shall report the facts in subparagraph above to the PM's Office within 15 minutes of discovery. The

PM’s representative at the mishap/incident site will contact the unit supported lead (TPOC), and AETC COR. Do not leave messages. Call until contact is made with an AETC representative. While in support of AETC operations, the contractor will follow the notification guidance for the AETC location supported.

2.7.1.11. The aircraft contractor site manager will have a copy of the Base Safety

Officer, Operations Officer, and Emergency Response units Mishap/Incident procedures. The contractor shall coordinate and ensure that Crash/Fire/Rescue is in place prior to operations.

2.7.1.12. Accidents/damage to the aircraft which occur during flight operation of the aircraft shall be the responsibility of the contractor. All costs to repair or replace aircraft parts and all additional ferry costs or travel costs that occur as a result of the accident/damage shall be borne by the contractor. Responsibility for any damage to aircraft that results from actions by Government personnel onboard during performance of operations, will be the responsibility of the

Government. If the Government's formal investigation determines its personnel are responsible for damage to the aircraft, the contractor shall submit a detailed repair cost estimate to the COR within 15 business days of the determination.

Following COR approval of the estimate, the Government shall reimburse the contractor for all approved and documented repair costs within 30 days of invoice receipt.

3. Program Admission and Graduation Requirements

3.1. Student Load

The projected student load and master schedule estimates are provided below Student loads may be accelerated, or decelerated within Government financial and student scheduling constraints, when the contractor is capable of accepting an increased student load. In spite of the best forecasting efforts, deviations may occur. The contractor shall accommodate student load variations of up to and including 20 students above or below the quarterly forecast. Should variations exceed 20 students in a quarter, the Government will provide a 60-calendar day notification to the contractor. For variations exceeding 40 students in a single training event, the contractor shall provide a resource plan to the COR for approval within 5 business days of notification. The contractor shall provide a written plan to the COR within 5 business days of notification detailing the resources and methods to be used to manage these deviations.

3.2. Schedule

The contractor may request that the number of training days scheduled be modified to improve efficiency of operations. The standard training schedule is Monday through Friday. Weekend and holiday training shall not exceed 25% of the total scheduled training days per contract year without written modification from the Contracting Officer. The contractor shall coordinate with the COR and user to develop the schedule and operating procedures.

3.3. Course Scheduling

Scheduling will be maintained digitally on a shared online calendar with the contractor and

Government. The initial tentative schedule will be created/shared at the start of the fiscal year and updated on the shared online calendar within 24 hours of any Government-approved changes. Schedule will include the dates, training locations, requested flying hours, requested

A/C and type of operations to be performed. See Attachment 1a.

3.4. Long-Term Variation

For planning purposes, the Government estimates a student throughput of 300 to 450 students per calendar year. This is an estimate for planning purposes only and is not a guarantee of a minimum workload. The Government reserves the right to surge up to an additional 300 students per year, as required to accommodate student throughput.

3.5. Pilot and Crew Qualifications

RW pilots shall receive a contractor developed check ride that meets the intent of the Federal

Aviation Administration (FAA) at least once every 12 months. RW aircrew shall remain current, qualified, and certified for live AIEs. This shall be documented in an “Instructor Training Jacket” to allow a single site that the Government and the contractor can use to track training levels and currency of the providers. The contractor shall also capture NVG training and familiarity. The contractor shall also certify that their crews meet the FAA requirements for these types of operations. All pilots shall ensure familiarity with operating procedures used at each training site.

4. Other Requirements

4.1. Risk Mitigation Plan

A risk mitigation plan shall be provided. The contractor shall define the risk management methodology to be used, identify the risk assumptions, and establish the roles and responsibilities, and the timeframes upon award of contract. The contractor shall define the risk communications and risk tracking process.

4.2. Quality Control Plan (QCP)

The contractor shall develop a QCP providing methods of surveillance the contractor will utilize to monitor performance. The QCP shall be developed using the contractor’s internal quality control methods and shall address surveillance of all deliverables. The contractor shall develop and implement a corrective and preventive action process to identify the root cause of defective services and implement mitigation actions to prevent recurrence. The contractor shall develop and maintain a quality process to ensure services are performed IAW a certified commercial quality standard (e.g., ISO 9001:2015 or AS9100D), the contractor's proposed quality control system, and the requirements defined within the PWS. The contractor may modify the

Performance Requirements Summary (PRS) minimum standards of performance compliance as appropriate to improve the required compliance level; however, the compliance levels may not be adjusted down. The contractor shall maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the Government if requested. The

QCP shall be revised, updated and submitted to the CO and COR for approval NLT 15 days after contract award.

4.3. Travel

The Government may require the contractor to travel in support of the requirements will be reimbursed in accordance with FAR 31.205-46, Travel Costs, and the Federal Travel Regulations

(FTR). Travel must be approved by the COR and CO before a trip begins. If prior Government approval is not obtained, the contractor will not be reimbursed. The contractor will not be reimbursed for travel that occurs in their local area before/after ferrying aircraft to training locations. Travel is anticipated to locations such as those listed in Section 5.1. Based on historical data from the preceding two years, the Government anticipates requiring approximately 5-10 trips per year, with each trip lasting an average of 3-7 days. This information is for planning purposes only and all travel requires prior COR approval.

All travel shall be scheduled no later than 14 calendar days in advance, unless the COR provides written approval for a shorter timeframe due to an emergent requirement. Travel costs exceeding the rates established in the Federal Travel Regulation (FTR) without prior written COR approval shall not be reimbursed. All travel shall be coordinated and approved on the Travel

Authorization Request Form. If travel is not approved in advance of the travel taking place, the

Government will not reimburse for the travel expenses. Emergency requirements shall be defined/initiated and approved/validated by the COR. All travel shall be IAW the Federal Travel

Regulation (FTR) and all lodging shall be at or below allowable, published lodging rates for the respective locality. The contractor shall locate and utilize the airport that will provide the lowest total cost of travel.

When Government rate lodging meeting aircrew rest requirements is unavailable, the contractor shall request approval by submitting a complete explanation of the circumstances in advance of the travel dates directly to the COR. Travel charges over and above allowable lodging rates and/or per diem, without proper approval, shall be paid at the expense of the contractor. The contractor shall book lodging at or below the published GSA per diem rate for the locality. If lodging at the GSA rate is not available, the contractor must provide documentation from three separate sources showing the lack of availability and request COR approval for a higher rate prior to booking.

NOTE: The Government reserves the right to audit, thus the contractor shall keep on file all support documentation for travel made on behalf of the Government.

Contractor costs for travel will be reimbursed at the limits set in the following regulations (see

FAR 31.205-46): Federal Travel Regulation (FTR) - prescribed by the 338 ESS, for travel in the continental United States (U.S.).

4.4. Trip Reports

The contractor shall submit a trip report NLT one week following the last day of operations, including ferrying the aircraft back to home station. The Trip Report will be in two parts and shall include the following information:

4.4.1. Travel Summary including: Number and names of personnel who traveled, dates of travel, destination(s), travel cost total; receipts for airfare, lodging, rental vehicles, rental vehicle fuel.

4.4.2. Training Summary including: Purpose of trip, wet blade hour total, ferrying cost, training accomplished; summary of events with root cause analysis for any challenges experienced; and any proposed improvements with quantifiable benefits

(e.g., cost savings, schedule reduction, enhanced safety margins) that could improve mission outcomes.

4.5. Kick-Off Meeting

The contractor shall schedule, coordinate, and host a Project Kick-Off Meeting at a location approved by the Government. The meeting shall provide an introduction between the contractor personnel and Government personnel who will be involved. The meeting shall provide the opportunity to discuss technical, management, and security issues, and travel authorization and reporting procedures. At a minimum, the attendees shall include the contractor’s Key Personnel, AETC, Technical Point of Contact (TPOC), other relevant Government personnel, the 338 ESS

CO, and the COR.

The contractor shall provide a Project Kick-Off Meeting Agenda for review and approval by the

COR and the AETC TPOC (Section 6.5 Deliverables). The agenda shall include, at a minimum, the following topics/deliverables:

• Points of Contact (POCs) for all parties.

• Personnel discussion (e.g., roles and responsibilities and lines of communication between contractor and Government).

• Risk Mitigation Plan (Section 5.1 and 6.5 Deliverables)

• Transition-In Plan (Section 6.5) and discussion.

• Security discussion and requirements (e.g., building access, badges, Common Access

Cards (CACs) if applicable.

• Financial reporting and invoicing requirements.

• Quality Control Plan (QCP) (Section 5.2 and 6.5 Deliverables).

The Government will provide the contractor with the number of Government participants for the

Project Kick-Off Meeting, and the contractor shall provide copies of the presentation for all present.

The contractor shall draft and provide a Project Kick-Off Meeting Minutes Report documenting the Project Kick-Off Meeting discussion and capturing any action items (Section 6.5)

5. Deliveries/Performance

5.1. Place of Performance/Hours of Performance

Work shall be performed at the locations specified in Section 5.1.1, and may include other locations as approved in writing by the COR. See list of potential primary and alternate locations below. These locations are subject to change based on AETC/SWTW mission requirements.

Note: Large Airframe is defined as an aircraft that meets or exceeds the following salient characteristics: a minimum passenger capacity of 9 combat-equipped personnel, a functional hoist rated to a minimum of 550 lbs., and ability to conduct operations at 12,000 feet MSL.

Small Airframe is defined as an aircraft that meets or exceeds a minimum passenger capacity of

6 combat-equipped personnel. The H225 and Bell 412 are examples of aircraft that meet these respective requirements.

5.1.1. Performance Locations

5.1.1.1. Primary Performance Locations

• Pope AAF / Fort Bragg / Camp Mackall (ICAO: KPOB / KFBG / KHFF)

▪ KPOB – Pope AAF, 12 miles NW of Fayetteville, North Carolina

▪ KFBG – Simmons AAF, 1 mile East of Fort Bragg, NC

▪ KHFF – Camp Mackall AAF, 1 mile E of Camp Mackall, NC (H225 or equivalent)

• Lake Havasu, AZ (ICAO: KHII)

▪ KHII – Lake Havasu City Airport, 6 miles N of Lake Havasu City, AZ

(Bell 412 or equivalent or H225 or equivalent)

• Kirtland AFB, NM (ICAO: KABQ)

▪ KABQ – Albuquerque International Airport, 3 miles SE of Albuquerque, NM (H225 or equivalent)

• Belen Regional Airport, NM (ICAO: KBRG)

▪ KBRG – Belen Regional Airport, 3 miles W of Belen, NM (Bell 412 or equivalent or H225 or equivalent)

5.1.1.2. Alternate Performance Locations

• Patrick SFB, FL (ICAO: KCOF) (future requirement - may not be executed during the base year of the contract)

▪ KCOF – Patrick Space Force Base, 3 miles S of Cocoa Beach, FL (Bell

412 or equivalent)

• Hondo, TX (ICAO: KHDO) and Boerne Lake, TX – 350 SWTS INPUTS

▪ KHDO – South Texas Regional Airport, 2 miles NW of Hondo, TX (Bell

412 or equivalent)

• JBSA, Lackland & Camp Bullis, TX (ICAO: KSKF)

▪ KSKF – Kelly Field, TX, 7 miles W of San Antonio, TX (Bell412 or equivalent)

Note: The above is an estimate of performance locations and may be subject to change depending on program requirements

5.1.2. Hours of Performance

A period (the start of the training) starts when students or instructors report for a mission briefing or other official duty and ends when the engine is shut down at the end of the last mission of the day. Normal operating hours for airlift operations are Monday through Friday, though training does sometimes occur on weekends and holidays. Day and nighttime operations will be required; sunrise and sunset are recorded by the National Almanac Office, U.S. Naval Observatory, Washington DC, 20390. Saturday and / or Sunday training, while not normally planned, may be authorized by the COR or their representative. The contractor may be required to train on a weekend/holiday. The maximum Hours of

Operation (HOO) is 12 hours. The contractor may bill two blade hours minimum each training day, regardless of actual hours flown unless otherwise unless coordinated and approved by the contractor and the COR, or representative (e.g.

aircraft were not needed or flown to training location during a scheduled down day or holiday.)

5.1.2.1. Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor shall be responsible for notifying their staff during times of closure.

5.1.2.2. The contractor shall coordinate daily reporting and departure times.

Changes to the daily schedule shall be made with written notification at least

24 hours in advance. Schedule changes inside of 24 hours are permitted only for unavoidable, mission-impacting events (e.g., emergent weather, airspace restrictions, or aircraft safety-of-flight maintenance issues) and require written approval from the COR. The contractor shall immediately notify the COR when factors change the training schedule. Reporting and departure times shall allow for adequate crew rest.

5.1.2.3. Airlift Crew Rest. Crew rest is required for students, instructors, and aircrew prior to in-flight duties. The crew rest period shall be a minimum 12-hour non-duty period before the Hours of Operation (HOO) begins. Any deviation below 12 hours must be documented, and risk-assessed by the contractor's safety manager, and approved in writing by the COR 24 hours in advance. Its purpose is to ensure the students, instructors, and aircrew are adequately rested before performing flight or flight related duties. Crew rest is free time, which includes time for meals, transportation, physical training, and rest. Rest is defined as a condition that allows an individual the opportunity to sleep. USAF aircrews require an opportunity for at least eight hours of uninterrupted sleep during the 12 hours immediately prior to the duty period. If an instructor or student remains after operations to perform official duties, the crew rest period begins after termination of these duties. Crew rest is required prior to any of the following flight related duties: mission planning and briefing, preflight, start, taxi, and operation of the aircraft.

5.1.2.4. Long Range Training Schedule. The Government shall prepare a training schedule designed to meet all student-training requirements outlined in this

PWS while utilizing available landing zones and airspace in a manner that minimizes costs and flight time. The long-range training schedule, which is an

8-12 month forecast, will provide approximate training dates, locations, aircraft required, type of operations to be performed, and approximate flight hours to be flown. The flying/training schedule shall be maintained with a computer-based program and access will be provided to the contractor for coordination/approval. Dates/flight hours for training support will be finalized/approved by the COR/contractor PM at least 60 days prior to the date when training support is expected. The COR may direct schedule changes of one to three (1-3) days to accommodate for weather or range scheduling conflicts by providing written notification to the contractor no later than 72 hours prior to the scheduled event. The contractor shall confirm receipt and ability to support the change in writing to the COR within 24 hours of notification. If the change can be accommodated, the training schedule will be adjusted. This may require last-minute changes in travel arrangements, which must be approved by the COR prior to travel.

5.1.2.5. Event Flying Schedule. The SWTW training event POC or representative, shall prepare an Event Flying Schedule for the contractor PM NLT one week prior to the training event. Final coordination will be made between the

SWTW training event POC & the contractors’ PM/PIC and COR. This will be accomplished NLT 24 hours prior to execution.

5.1.2.6. High Priority Events. If a higher priority event precludes a student (or entire class) from accomplishing a training event, the Government will notify the contractor of the schedule deviation at least 48 hours prior to the start of the event. For deviations occurring inside the 48-hour window, notification will be made within one hour of the Government being alerted to the high-priority event.

5.2. Performance Standards and Performance Requirements Summary

This contract is a performance-based contract with measurable standards in terms of quality and timeliness of deliverables and…