Draft PWS Optics Maint.pdf

MAINTENANCE OF OPTIC SYSTEMS

PERFORMANCE WORK STATEMENT (PWS)

FOR

JANUARY 28, 2026

PART 1

GENERAL INFORMATION

1.1 General:

This is a non-personnel services contract to provide maintenance of optic system sensors and equipment at vendor facility.

1.2 Background

1.2.1 The equipment requiring calibration and repair is used in measuring reflectivity, diffuse attenuation, chlorophyll, spectral absorption, optical backscattering, bioluminescence potential, and current vectors. Most instruments used during collection may go to 300m profile depth more than 200 times in a month, while some instruments may see 300m profiles more than 2000 times in a month. To maintain the highest quality data, the instruments require frequent calibration and repairs.

1.2.2 Roll on/Roll off (RO/RO) Remote Sensing: The US Navy uses T-AGS 60 Class OSV ships. The US Navy performed a six (6) Year Life Cycle Replacement of the SBE 19Plus V1 CTD/Optics Profilers with the requirement that the replacement systems must meet form-fit-function and backward compatibility with the existing systems and profilers on all platforms so the Government would not incur additional enormous time delays and recurring costs outside the scope of the purchase contract. The RO/RO were retrofitted with SBE 19Plus V2 CTD/Optics Profilers. The winch systems and interface cables are configured to connect to SBE 19Plus V2 CTD/Optics Profilers.

1.3 Description of Requirement

Contractor shall calibrate and repair all component’s electronic and mechanical functions for serviceability to factory standards of Optic Systems used in the shipboard environment for over-the-side physical oceanography collection operations or deployed sensor operations.

List of Optic Instruments and Systems for Inspection, Repair, Replacement, and Calibrations

HyperPro Chassis with C/T sensor HyperPro HyperOCR’s HyperPro BB2Fl HyperSas Frame HyperSas THS HyperSas HyperOCR’s Conductivity, Temperature, Depth (CTD) Sensor Transmissometer Fluorometer/Turbidity Sensor Backscatter/Fluorometer Sensor pH sensor

Hyperspectral Absorption and Attenuation Sensor Bioluminescence Assessment Tool (UBAT) Acoustic Doppler Current Profiler (ADCP) Acoustic Release Systems Data Logger Deck Unit Altimeter Deployment Cage (cage which houses all instruments for the optics package) Non-routine calibration and repairs Instrument cabling inspection, repair, and/or replacement GPS Trackers Wirewalker Chassis inspection, repair, and/or replacement Inspect, repair, replace and/or restore rack mount computers, such as computers provided with systems, to factory operable condition.

Winch Systems:

Okeanus ECO Oceanographic winch Okeanus Lifting winch Okeanus ECO HyperPro winch

1.4 Ordering Period and Place of Performance

1.4.1 The ordering period shall be for 60 months after award

1.4.2 The contractor shall perform all services at the contractor’s facility and is responsible for all return‑shipping costs.

The Government is responsible for shipping the item to the contractor’s facility.

1.4.3 The contractor shall contact the contracting officer representative (COR) to obtain the shipping destination prior to shipment. Occasionally, the calibrated instrument may need to be shipped to a forward-deployed ship location.

PART 2

SPECIFIC TASKS

2.1 Calibration Services

2.1.1 Calibrate and repair all components identified in Part 1.3 to salient characteristics and the factory/manufacturer standards.

2.2 Instrument Repair

2.2.1 Visibly inspect instruments for any physical damage that may have occurred in shipping.

2.2.2 Inspect each instrument to determine if any damage has occurred to equipment while in use.

2.2.3 Perform any maintenance and repair of instruments to meet National Institute of Standards and Technology

(NIST) standards as described in NIST Special Publication (SP) 250, NIST Calibration Services Users Guide.

2.2.4 Complete routine repairs on instruments/sensors to restore them to original specifications. Routine services include replacement of sensor cells, temperature probes and connectors.

2.2.5 Contractor shall follow the process in paragraph 2.4 prior to performing repairs on current production instruments, calibration on discontinued instruments, and repair on discontinued instruments.

2.3 Mechanical System Repair

2.3.1 Mechanical system repairs are those systems or components not associated with the collection sensors such as cabling, winches, instrument chassis, and deployment cage.

2.3.2 Visibly inspect cabling, winches, instrument chassis, and cages for any physical damage that may have occurred in shipping.

2.3.3 Inspect each cable, chassis, winch, and/or cage to determine if any damage has occurred to equipment while in use.

2.3.4 Perform any maintenance and repair of cable, chassis, winch, and/or cage to meet National Institute of Standards and Technology (NIST) standards as described in NIST Special Publication (SP) 250, NIST Calibration Services Users Guide.

2.3.5 Complete routine repairs on cable, chassis, winch, and/or cage to restore them to original specifications. Routine services include repairing winches, cables, cages, and connectors.

2.3.6 Contractor shall follow the process in paragraph 2.4 prior to performing repairs on current production cable, chassis, winch, cage, calibration on discontinued lifting/mounting systems, and repair on discontinued cable, chassis, winch, and/or cage designs.

2.4 Over and Above Maintenance

2.4.1 In the event that repairs or calibrations exceed standard maintenance, such as when a component must be replaced rather than repaired or calibrated, or when newer sensor variants must be installed at a cost higher than the amount specified in the task order, the contractor shall identify the required repairs and provide a recommended action along with a price proposal. The contractor must submit this proposal to the Contracting Office. The Contracting Officer will review the proposal to determine whether the work is within scope and may be accepted. The proposal shall only be accepted through an official modification or another task order.

2.5 Remote/Port Side Support

2.5.1 The contractor shall provide port side testing support services for any equipment going out to sea for operations of collecting physical oceanography data to ensure systems repaired or calibrated meet the technical specifications for oceanography data collection at Continental United States (CONUS) locations. This will be coordinated with the Naval Oceanographic Office (NAVOCEANO) technical representatives.

2.5.2 For Outside the Continental United States (OCONUS) locations, the contractor can opt to provide test support at the Stennis Space Center, MS location to reduce the cost of associated travel to OCONUS ports and any access restrictions or over the phone and email remote services while vessel is deployed. This will be coordinated with the NAVOCEANO technical representatives.

PART 3

GOVERNMENT FURNISHED PROPERTY / EQUIPMENT / RESOURCES

4.1 General: Except for those items specifically stated in paragraph 1.3 the contractor shall furnish all the tools and equipment required to perform this PWS.

4.2 All instrument and system for calibration and repair and any materials purchased with the Government funds in support of this effort will be returned to NAVOCEANO as directed, or upon completion of awarded task orders.

4.3 The instrument and system for calibration and repair at four (4) each, and minimal equipment may be added or deleted as equipment is commissioned or decommissioned.

PART 4

SECURITY REQUIREMENTS / INFORMATION TECHNOLOGY (IT) SYSTEMS ACCESS

4.1 Security Requirements

The overall classification of this contract is CUI (Controlled Unclassified Information). Contractor does not require access to classification information in the performance of this contract. All contract personnel shall comply with the directives and policies established in DoD M-5220.22 “National Industrial Security Program Operating Manual”, DoD Instruction 5200.48 (Controlled Unclassified Information) and SECNAVINST 5510.36B “Department of the Navy (DoN) Information Security

Program.” The contractor does not require access to U.S. Government Information Technology (IT) systems and/or networks in the performance of contract.

PART 5

DELIVERABLES SCHEDULE

Name PWS Reference Format Frequency Repaired sensors and equipment PWS Section 1.3 Hardware Upon completion of the task order.

Calibration final specification sheet

PWS Section 2.1.1 Electronic – Email PDF Upon completion of sensors calibrations.

Shipping Information PWS Section 2.1.2 Electronic – Email PDF Upon shipment of sensors and equipment.

PART 6

SERVICE CONTRACT REPORTING (SCR) (NMCARS 5237.102-90)

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/SAM/.

https://sam.gov/SAM/