DRAFT PWS of Scan Drawings to Digital Contract rev 0.1.pdf

DRAFT

W911S7-xx-x-xxxx

Scan Drawings to Digital

DPW 09792-3J/S.0101535

Performance Work Statement (PWS)

PWS Rev 0.1

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide scanning and digitization services to Government owned drawing and related project documents located within the Directorate of Public Works (DPW) Engineering Branch on Fort Leonard Wood (FLW), Missouri. The goal is to support mission accomplishment by providing the ability to convert and upload physical drawings and documents to digital PDF files to the DPW Engineering Branch under this contract. To meet this goal, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR) to efficiently provide the ability to scan historical drawings and related project documents while minimizing disruptions to operations within the facility and meeting security requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall furnish all personnel, labor, tools, equipment, parts, and materials in connection with scanning physical Government owned drawings and documents to be converted to legible and easy to read PDFs, as listed in technical exhibit (TE) 20,000 ± 10% pages, starting with the oldest documents. Performance shall be in accordance with the standards contained herein and current local, state, and federal regulations.

1.2 Period of Performance: The period of performance (PoP) shall be for one ordering periods of 90 days.

1.3 Place of Performance: The work to be performed under this contract will be performed at the government facility, building 11400’s DPW library, located on FLW.

The DPW library will be in use during the course of this contract with one DPW employee assigned to the duty station.

1.4 Hours of Operation: The Contractor is responsible for providing services between the hours of 0730 to 1630, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6 Workforce: The Contractor must always maintain an adequate workforce for the performance of all tasks defined within this Performance Work Statement (PWS) when the

Government facility is not closed for the above reasons.

1.7 Work Coordination:

1.7.1 Building 11400: The Contractor shall contact the (DPW) Engineering Branch at

Scan Drawings to Digital

DPW 09792-3J/S.0101535

Performance Work Statement (PWS)

PWS Rev 0.1

(573) 596-5161 or (573) 596-0916 for assistance in obtaining access.

1.8 Quality Control Program (QCP): The Contractor shall develop, implement, and maintain an effective QCP to ensure services are performed in accordance with (IAW) the (PWS). The

QCP, including any changes, shall be forwarded to, and accepted by the Contracting

Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The

QCP shall be kept current, reflecting the pertinent contract modifications, with updates being submitted to the KO within five (5) days of changes being made. The QCP must be

IAW the Performance Requirements Summary (PRS) (TE 1) of this contract. The plan shall include but is not limited to the following:

• The name of the Project Manager

• A communication plan that shall describe methods of direct and indirect communication with the Government regarding performance of the contract.

• An inspection system covering all the services listed on the PRS. The inspection plan shall specify the areas to be inspected and the individual who will perform the inspections.

• The Contractor shall give immediate written notice to the KO or COR of any condition which is discovered that may present a hazard to either the documents or occupants.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the COR during the term of the contract.

1.9 Government Performance Assessments: Government performance assessments will be used to evaluate the contractor's performance under this contract. The Government has the right to inspect and test all services called for by the contract to the extent practicable at all places and times during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may: (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may: (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or (2) terminate for cause. "Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

1.9.1 This PWS includes a Performance Requirements Summary (see PRS - TE 1). The performance standards in the PRS establish the performance level required to meet the contract requirements. The Performance Standard column of the PRS lists a brief summary of verifiable, measurable levels of service. The PRS includes the acceptable quality level and the method of surveillance. The Government may change the PRS in order to optimize efforts and ensure that we are measuring the correct objectives. All such changes would be bi-lateral modifications to the basic contract.

1.9.2 A Government Inspector may accompany Contractor personnel to observe and / or ask for explanation of work performed. The intent is not to delay the

Contractor in any way.

1.9.3 Performing quality assurance in accordance with the PRS does not preclude the Government from conducting inspections as defined in Federal Acquisition

Regulation (FAR) 52.212-4 Contract Terms and Conditions for Commercial

Items for Inspection/Acceptance.

1.9.4 If performance or quality measures are not being met by the Contractor, the

Government will revisit the QCP and may request revisions. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

1.9.5 If deficiencies are found as a result of government inspections, the Contractor will be notified of these deficiencies, and it shall be their responsibility to make the necessary corrections within three (3) calendar days.

1.10 Work Standards: The Contractor shall perform all work in a safe and orderly manner, with due regard for the safety and convenience of the building occupants and visitors, and IAW FLW regulations and this PWS.

1.10.1 Manning requirements: The Contractor shall provide enough personnel experienced and qualified to perform the digitization on the documents listed in TE

2. The Contractor shall furnish all tools and equipment necessary for these personnel to perform the required work in accordance with the best commercial practices. Upon request, the Contractor shall provide resumes of employees to the

COR to verify their qualifications.

1.10.2 Workmanship: All work shall be accomplished by persons skilled in the trade involved and shall be directly employed and supervised by the Contractor.

Workmanship shall be equal to the best practices common to the trade. The

Contractor shall be liable for any losses, damages, etc., incurred to the

Government due to the Contractor’s carelessness, negligence, improper or untimely mishandling of the documents listed in TE 2.

1.10.3 Site clean-up and safety: The operations site of the contract shall be always kept free of litter or other debris. Upon completion of the work all residual materials shall be removed from the site. All structures and areas shall be left clean.

Debris, if any, shall be properly disposed of off the FLW Military Reservation.

1.10.4 Protection of Buildings and Furnishings: When converting or uploading files covered by this contract, the Contractor representative shall protect all furniture, doorways, floors, walls etc., within the Government building where work is being performed. Protection may include the padding of door frames and covering wooden floors and carpeting. All furniture moved out of the way of work shall be returned by the Contractor representative to the original locations.

1.10.5 Damages to Government Buildings and Property: Any damage to Government-owned buildings and property, which was caused through the negligence of

Contractor personnel, shall be promptly repaired, or replaced by the Contractor at no additional cost to the Government, and to the satisfaction of the COR. It shall be the Contractor’s responsibility to notify the COR of any damages caused by

Contractor personnel. Damages discovered by the occupants of buildings, and/or other Government personnel, will be relayed to the COR for resolving the problem with the Contractor.

1.11 Post Award Conference / Performance Evaluation Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. If necessary, the KO and COR shall have performance evaluation meetings with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.12 Contracting Officer’s Representative: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13 Personnel

1.13.1 Contractor Key Personnel: The Contractor shall provide an on-site contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available from 0730 to 1630, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services addressed in the TEs.

1.13.2 Other Personnel: The Contractor may not hire off-duty Government Quality

Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.13.3 Special Qualifications: All work shall be performed with, and under the supervision of, skilled and experienced convertors.

1.13.3.1 CA, certified archivist, is preferred.

1.13.3.2 DAS, digital archives specialist, is preferred.

1.13.3.3 ITAR (International Traffic in Arms Regulations) Registered.

• Proof of certification for each employee shall be submitted to the KO five (5) days prior to any work being conducted on this contract by that employee.

1.13.4 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13.4.1 Rosters: For installation security purposes, the Contractor shall provide the COR a list of all employees who will perform work under this contract. The list shall include name, badge number and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.13.4.2 Employee Badges: The Contractor shall furnish each employee a contract identification (ID) badge that shall be conspicuously displayed when working. The ID badge shall include the full name of the employee, company name, a badge serial number and the employee’s picture.

1.13.5 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employee conduct political related activities or events on the Installation.

1.14 Payments and Pricing: Invoicing shall be accomplished through Wide Area Work Flow

(WAWF). The contractor shall submit to the Government their invoice for the work done on this contract during the month, by the fifth day of the next month. All invoices must contain, at a minimum, the following information: document name.

1.14.1 Task List: The Contractor shall submit the task list with each invoice indicating the total number of each task performed throughout the month and the total cost for each task item for the month.

1.14.1.1 The amount billed shall not exceed the cost of the same or similar parts and materials obtained in the normal hours of business for the Contractor’s commercial work; or the lowest cost that is reasonably available to the Contractor, whichever is lower.

1.14.1.2 Maintenance of Records: The Contractor agrees to maintain detailed, complete, and accurate records to document compliance with this paragraph, and make these records available for examination by the KO and/or the COR. This shall include such records as copies of supplier invoices for equipment and materials furnished to the Government, copies of supplier invoices for the same or similar equipment materials obtained in the normal course of business for the Contractor’s commercial work, records of payments to the suppliers, accounting records, documented or written quotations for equipment and materials, and any other documentation which would show that equipment and materials furnished to the Government were obtained at the lowest cost available.

1.14.1.3 Invoices: Each invoice shall contain an itemized listing of completed digitalized drawings and documents showing the cost for each item furnished to the Government.

1.15 Record Keeping: The Contractor shall maintain detailed, complete, and accurate records, and any other financial data necessary to document compliance with this contract and make these records available for examination by the KO and/or COR when requested.

1.16 Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts within 24 hours of occurrence. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.17 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this post shall conform to the post security regulations.

The Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office (see section 1.18 below). All requests for passes require a FLW DOD sponsor. Approved pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800 to 1600

Monday through Friday. Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army

(HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition

(FPCON) at any facility or installation change, the Government may require changes in

Contractor security matters or processes.

1.17.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.17.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.17.2.1 Lost keys shall be reported immediately to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.17.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.17.2.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.17.3 Any lost and found articles found by the Contractor or his employees, regardless of value, shall be reported the COR and turned into the MP Desk at Building 1000.

1.18 Access and General Protection/Security Policy Procedures: FLW Automated Installation Entry (AIE) Pass Transition. The included instructions/form for requesting a Ft. Leonard Wood AIE pass supersede those previously communicated. The AIE pass form (see attached) has been revised for applicants to provide citizenship status, Foreign Nationals Alien Registration/Passport number and Country of Birth information. An electronic copy of the spreadsheet will be sent via email for your use. As with the previous version, all information must be typed; handwritten and incomplete requests will not be processed.

Once completed, submit the form to your sponsor via email or US mail.

1.18.1 Your sponsor will add the FPCON level, days, and times for entry and will forward it to the Visitor Control Center (VCC) for background screening and pass processing. The sponsor will send it via encrypted email to this address: usarmy.leonardwood.usag.list.des-physec-vcc@army.mil. VCC personnel will notify sponsors when background screenings are completed, and passes are ready for pickup. Sponsors will then notify you that your pass is ready for pick up at the VCC. You will need bring a valid picture ID and turn in Mobilisa passes, as they will no longer be authorized.

1.18.2 As a reminder, the Mobilisa pass application portal is no longer used. Regardless of the expiration date of an existing Mobilisa pass, ALL pass holders are required to get the new AIE pass. Person(s) that do not submit for the new AIE pass may experience delays entering FLW.

1.18.3 If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

1.19 Antiterrorism and Operations Security: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index and Terrorist Screening Database (Army Directive 2014-05 / AR 190- 13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, IAW status-of-forces agreements and other theater regulations.

1.19.1 Antiterrorism (AT) Level 1 Training: All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training.

1.19.2 The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting. The Installation AT Office or a certified Level II trained ATO will provide a one-hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

1.19.3 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.19.4 Operations Security (OPSEC)

1.19.4.1 The OPSEC Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and follows the Installation's OPSEC Plan during contract performance.

1.19.4.2 For contracts that require an OPSEC Standard Operating Procedure/Plan:

Contractor shall develop and submit an OPSEC SOP that follows AR 530-1 mailto:usarmy.leonardwood.usag.list.des-physec-vcc@army.mil within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

1.19.4.3 OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

1.19.4.4 The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

1.19.4.5 Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.19.4.6 Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

1.19.5 iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.

1.19.6 Contractor Employees Who Require Access to Government Information Systems:

All contractor employees with access to a government information system (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.20 Emergency Services

1.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.21 Local Instructions

http://www.wood.army.mil/LEC/iWatch/iWatch.htm

1.21.1 Use of Tobacco Products on Fort Leonard Wood: The Contractor and its employees shall be familiar with and shall comply with the provisions of Command Policy 19-03, Implementing Guidance Smoke-Free Work Place, dated 03 Apr 2018. The Contractor, upon request, shall be furnished with a copy of this Policy Memorandum. However, failure to request a copy of the memorandum will not relieve the Contractor from complying with the requirements of this paragraph.

1.21.2 Prevention of Trainee Abuse: The Contractor and its employees shall be familiar with and shall comply with the provisions of FLW Regulation 350-6 (Chapter 11 in particular), Initial Entry Training Policies and Administration, dated 17 July 2002, as presently written, and as subsequently amended. The Contractor, upon its request, shall be furnished with a copy of FLW Regulation 350-6. However, failure to request a copy of the regulation will not relieve the Contractor from complying with the requirements of this paragraph.

1.21.3 Employees of Contractor: The Contractor shall be responsible for the performance and conduct of his employees, to include subcontractor employees, always while performing under this contract. Employees of the Contractor or subcontractor may be denied entry to the installation by the military police or other authorized Government authority if it is determined that such entry may be contrary to good order, discipline, or the security of the installation. Pursuant to 18 U.S.C. 1382, the Installation Commander may bar individuals from entry on the installation.

1.21.4 Liability of Contractor: The Contractor shall be liable for injuries or damages to persons or property resulting from the negligent acts or omissions of the Contractor, his agents, employees and/or subcontractors.

1.21.5 Accident Prevention and Safety Requirements

1.21.5.1 In order to provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies, and equipment, and for avoidance of work interruption in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Occupational Safety and Health Act of 1970, Public Law 91-596.

The Contractor shall also take or cause to be taken such additional measures as the KO may determine to be reasonable and necessary for the purpose.

1.21.5.2 The Contractor shall maintain an accurate record of and shall report to the KO in the manner and on the forms prescribed by the KO, exposure data and all accidents resulting in death, traumatic injury, occupational disease and damage to property, materials, supplies, and equipment incident to work performed under this contract.

1.21.5.3 The KO will notify the Contractor of any non-compliance with the forgoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the site of the work, shall be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

1.21.5.4 Compliance with the provisions of this clause by subcontractors shall be the responsibility of the Contractor.

1.21.6 Contractor Correspondence Requirements: All Contractor and subcontractor originated correspondence under this contract shall be on the originating firm’s letterhead, except in the case where pre-printed Government forms are used, shall be typed, or handwritten in a legible manner, and shall be submitted in the signed original, with supporting copies as required by the KO.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective

(or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Cannibalize: Remove parts from Government property for use or for installation on other Government property.

2.1.3 Construction: Erection, installation, or assembly of a new facility; addition, expansion, extension, alteration, conversion, or replacement of an existing facility;

or relocation of a facility from one location to another. Includes equipment installed and made a part of such facilities, and related site preparation, excavation, filling, and landscaping, or other land improvements.

2.1.4 Contract administrator: The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.5 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.6 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.7 Contracting Officer (KO): A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.8 Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.10 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.11 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.12 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract.

Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.13 Facilities: All items of Real Property other than land.

2.1.14 Fiscal Year (FY): A period of 12 months beginning 1 October and ending 30

September of the following year. The fiscal year is designated by the calendar year in which it ends.

2.1.15 Government Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

2.1.16 Government Property: All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.17 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.18 Loss of Government Property: Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search.

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition.

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.19 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.20 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.102, under general contracting authority, and do not require specific statutory authorization.

2.1.21 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.22 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.23 Property: All tangible property, both real and personal.

2.1.24 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.25 Property Records: Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.26 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor- acquired property.

2.1.27 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.28 Quality Assurance Surveillance Plan (QASP): An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.29 Quality Control: All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.30 Real Property: See Federal Management Regulation (FMR) 102-71.20 (41

CFR 102- 71.20).

2.1.31 Real Property Facility (RPF): A separate and individual building, structure, utility system, or other real property improvement identifiable in the three-digit Category Codes (Cat Code) listed in AR 415-28.

2.1.32 Real Property Inventory (RPI): RPI is defined as inventory of land, improvement to land, buildings, structures, and items permanently affixed to land, building or structure.

2.1.33 Sensitive Property: Property that is potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.34 Subcontractor: One that enters a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.35 Unit Acquisition Cost:

2.1.35.1 For Government-furnished property: The dollar value assigned by the Government and identified in the contract.

2.1.35.2 For contractor-acquired property: The cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.36 Wide Area Work Flow (WAWF): A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.37 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.38 Work Week: Monday through Friday, unless specified otherwise.

2.1.39 Written Notification: Written notification shall consist of an e-mail to the required parties unless noted otherwise.

2.2 Acronyms:

AQL Acceptable Quality Level AT Antiterrorism ATCTS Army Training Certification Tracking System CFR Code of Federal Regulations CFP Contractor Furnished Property CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DOD Department of Defense DPW Directorate of Public Works EPA Environmental Protection Agency FAR Federal Acquisition Regulation FLW Fort Leonard Wood FMR Federal Management Regulation FPCON Force Protection Condition FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HQDA Headquarters, Department of the Army IAW In Accordance With ID Identification IS Information System IT Information Technology

KO Contracting Officer MSB Municipal Services Branch MSCoE Maneuver Support Center of Excellence NLT No Later Than OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operations Security POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QCP Quality Control Program RPF Real Property Facility RPI Real Property Inventory SOO Standing Operating Order TDY Temporary Duty TE Technical Exhibit UIC Unit Identification Code WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: There is no Government furnished services, facilities, equipment, or materials provided; except that the Government will provide the necessary utilities, water, electric, etc. necessary to perform the work if they are available at the work site(s).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all equipment, materials, supplies, services, and employee training required to achieve the quality performance standards of the work in this contract, unless otherwise specified herein.

4.2 Necessary equipment: The Contractor shall provide all necessary materials, tools, scanners, and equipment necessary to satisfactorily perform work specified in this PWS.

4.3 Vehicles: The Contractor shall furnish and maintain all vehicles needed for the performance of work under this contract. All vehicle service work and related supplies shall be purchased off the FLW installation at the Contractor’s expense. All vehicles shall meet FLW vehicle operation requirements and shall be inspected and licensed as required by the State of Missouri. Vehicles shall be clearly marked with identification of the Contractor, kept clean and in good repair while used in performance of this contract. All costs of travel and transportation associated with the scanning and digitization of Government owned drawings and associated documents must be included in the bid prices.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Handling of Historical Drawings and Documents: Some drawings and documents to become PDFs are dated as far back as 1940 and are fragile both due to age and the materials they are written on and will need to be handled carefully in a sanitary matter without damaging any of the drawings or documents.

5.1.1 Onion Skin/Mylar/Fragile Documents and Drawings: These documents and drawings will need to be carefully supported and possibly peeled apart if they have started to stick together.

5.2 Scanning and Digitization of Drawings and Documents: Drawings and documents must be scanned into a PDF where the contents are legible and easy to read.

5.2.1.1 Historical Fading Note: Some of the historical drawings and documents have had the printed-on material darken while the original pencil or ink remained the same color. The digital versions will need the color of the paper brightened and the pencil or pen to become defined in order to be legible in the digital format.

5.2.1.2 An index needs to be provided with each scanned drawing and document.

5.2.1.3 All drawings and documents are to remain in the DPW Library for the entirety of the project duration with none leaving the premises.

5.3 Naming of Digital Drawings and Documents: The PDFs of the scanned drawings and documents shall be named after their building number, training area, range, or maneuver route and the type of document.

5.4 Uploading of PDF Drawings and Documents: Once the drawings and documents have been made into a legible PDF, they will need to be given to the Government on USB flash drives and/or DVDs in order to be uploaded into the Government Database.

5.5 Samples:

5.5.1 Prior to proceeding with the scanning of all allotted drawings and documents for each scanning session, a sample of each material type PDF must be provided to ensure satisfaction with formatting and conversion.

5.5.2 After the first initial conversions of each material type are approved for each scanning session, a sample of each type needs to be submitted every 200 documents of completed conversions to ensure satisfaction with the formatting and conversion.

PART 6

DELIVERABLES SCHEDULE

Deliverable

PWS

Paragraph

Frequency

Submit To

Quality Control Program (QCP) 1.8 Within 30 days of NTP / Within 5 days of changes being made

KO

Employee Roster 1.13.4.1 Prior to beginning work on this PWS / Monthly Updates

KO &

COR

Task List 1.14.1 Each month with invoice COR

Written Notification of Conflict with Environmental & Occupational Safety Laws, Rules, and Regulations

1.16 Within 24 hours of occurrence KO &

COR

Key Control Procedures 1.17.2 Include in QCP KO

AT Level 1 Certificates of Completion (1) 1.18.1 NLT 5 days of training completion COR

OPSEC Training Attendance List 1.18.2.5 NLT 5 days of training completion COR iWatch Certificates of Completion (1) 1.18.3 NLT 5 days of training completion COR

Completed Service Orders / Delay in Completing Service Orders

5.1.2 Daily COR

NOTES:

(1) Complete training within ten (10) calendar days of contract award; or for new employees within ten

(10) working days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level 1 awareness training.

PART 7

APPLICABLE PUBLICATIONS

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Number Title

FAR 52.212-4 Contract Terms and Conditions for Commercial Items for Inspection / Acceptance

FAR Subpart 42.5 Post Award Orientation

Conditioning DOD Directive 5500.7-R Joints Ethics Regulation

AR 530-1 Operations Security

AR 310-25 Dictionary of United States Army Terms

FAR 37.102 Service Contracting – General – Policy

FMR 102-71.20 (41 CFR 102-71.20) What Definitions Apply to GSA’s Real Property

Policies AR 415-28 Real Property Category Codes

PART 8

TECHNICAL EXHIBIT LISTING

8. TECHNICAL EXHIBIT LIST

8.1 Technical Exhibit 1 – Performance Requirements Summary

8.2 Technical Exhibit 2 – Inventory

Revision History

Revision Date Revision Description

Rev 0.1 2024-04-16 Initial Writing of PWS

Rev 0.2 2024-04-29 Revisions of PWS after feedback